Dean’s Office Student Assistant Job at Inside Higher Ed in Lawrence

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Position Overview: Dean’s Office Student Assistants are the first point of contact for guests visiting the School of Pharmacy’s administrative suite. They are welcoming, service-oriented professionals who demonstrate initiative, adaptability, and strong communication skills.

Their primary responsibility is to assist the Dean, Associate Deans, and administrative staff with a variety of confidential clerical and operational tasks. They help manage the course catalog and course scheduling, building reservations, monitor room usage, and ensure building doors are scheduled to lock and unlock at appropriate times. Additionally, they serve as liaisons between student organizations, administration, and student government, and assist with room scheduling.

Throughout their employment, Dean’s Office Student Assistants are expected to uphold and embody the values and professional standards of the School of Pharmacy.

Job Description

Administrative support: 50%

• Perform diversified clerical/administrative support activities for the Dean and Associate Deans as requested with the highest level of confidentiality and professionalism
• Serve as the first point of contact for visitors to the School of Pharmacy
• Respond to inquiries via the KU School of Pharmacy phone and email
• Manage course catalog and course scheduling
• Provide administrative support to the Associate Dean for Academic Affairs in all areas related to scheduling and university catalog.
• Other administrative duties as assigned by Pharmacy Administration

Facilities and Room management: 30%

• Serve as School of Pharmacy Building Manager. Identify maintenance and facilities issues and works directly with appropriate KU departments to resolve.
• Coordinate and manage building reservation system including all internal and external events.
• Responsible for communicating electronic lockup hours for the School of Pharmacy doors.
• Responsible for oversight of room use in the SOP, including faculty, staff, and students' organization requests.

Liaison Responsibilities 10%

• Serve as the liaison for communication between student organizations, Administration, and student government

Event Coordination Support 10%

• Work in conjunction with Associate Deans and administrative staff in planning, organization and execution of School of Pharmacy professional events.

Required Qualifications

• High school diploma or GED equivalency.
• Computer skills with Microsoft suite software as demonstrated in the application materials.
• Excellent written communication skills and attention to detail as demonstrated by application materials.
• Excellent verbal communication skills as demonstrated during interview.
• Ability to work independently with minimal supervision as demonstrated in the application materials.

Preferred Qualifications

• Knowledge and experience with KU administrative processes.
• Previous experience in a front desk or receptionist role as demonstrated in the application materials.
• Previous experience in a customer service role as demonstrated in the application materials.

Position Requirements: During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours.

Employment Conditions: Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

To ensure consideration apply before the application review date 10/20/2025.

• This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions: Please include a Resume, Cover letter, and Three professional references who can speak to the student’s reliability and work ethic.

Contact Information To Applicants: Janelle Ruisinger, jruisin1@ku.edu

Advertised Salary Range: $11.00 per hour

Anticipated Start Date: Monday, November 3, 2025