Administrative Specialist - Maintenance

JOB SUMMARY:
Administrative Specialist duties and responsibilities include providing administrative support to ensure efficient operations of the Maintenance Department.
JOB DUTIES AND RESPONSIBILIITES:

• Oversee the work order system, input, create, prioritize and assign work orders,
• Answer and direct phone calls, answer questions, handle requests, and provide information.
• Handle multiple projects, some complex.
• Contribute to team effort by accomplishing related results as needed
• Maintain computer and manual filing systems
• Maintain HRIS (ADP) system for department and employees, vacation and sick time balances.
• Dispatch work orders to employees through information system.
• Handle sensitive information in a confidential manner
• Create, update, and receive purchase orders as needed, enter shipment information and documentation
• Inventory control and processing, take physical inventories and identify shortages.
• Process warranty issues and track information
• Reply to email, telephone or face to face inquiries

KNOWLEDGE, SKILLS AND ABILITIES:

• Project coordinating
• Knowledge of office management systems, procedures, and HRIS systems
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to cleanliness, detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

MINIMUM REQUIREMENTS:

• Must have High School Diploma or GED
• Must hold a valid Texas Driver License and maintain a satisfactory driving record. May operate Authority vehicle while on Housing Authority business.