Administrative Assistant Job at Archdiocese of San Antonio Careers in San Antoni

Overview

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Employment Status: Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Day – Friday 9am – 1pm; 25 hours per week

Reports to: Pastor or Supervisor Title

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure safety and well-being
• Protects the confidentiality of information or material obtained in service of the organization (e.g., client names, services, donors, investigations, and financial information)
• Adheres to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith
• Demonstrates a solution-oriented approach and contributes to teamwork aligned with the Mission and Vision
• Performs other duties as assigned

Requirements

Minimum Qualifications

Education

• High school Diploma or equivalent
• Associate’s degree preferred

Experience

• At least four (4) years’ experience in an administrative role providing direct support
• Bilingual in Spanish and English

License And Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge And Skills

• Experience with computer software and Microsoft Office Applications
• Detail oriented, organized, self-motivated, able to work independently and on a team
• Good written and verbal skills
• Strong critical thinking and problem-solving skills

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. Management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Part-time
• Job function: Administrative
• Industries: Religious Institutions