Administrative Assistant Job at Vci Hsv in Milwaukee

Overview

Vision Centric, Inc. is seeking an Administrative Assistant who will be responsible for performing a combination of clerical and administrative duties requiring an overall knowledge of Federal Protection Services (FPS) systems and procedures. Duties and responsibilities will include but are not limited to the following tasks:

Job Summary/Essential Functions

• Composing, typing, and entering information and transferring data from paper or electronic form into a database or spreadsheets.
• Prepare correspondence and documentation or mailing labels.
• Receive, sort, and distribute mail. Separate documents, number forms and photocopy documents. Prepare outgoing mail for delivery, to include overnight-express services and use of online mail services.
• Perform general clerical duties in setting up meetings and teleconferences including the scheduling and setup on conference rooms and arranging and disseminating information regarding teleconferences. Attend meetings, prepare and distribute agendas, take meeting minutes/notes and distribute to appropriate personnel.
• Assist in inventory, maintenance, purchase and dissemination of routine supplies.
• Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
• Maintain digital drive folders for Facility Security Assessments and Facility Security Committee memorandums, as directed.
• Liaison between help desk services in support of IT including but not limited to initiation, follow-up, resolution and close-out of tickets or helpdesk requests.
• Track case control numbers as issued ensuring all reports have been completed and submitted.
• Maintain, issue and control facility keys through issuance, hand receipt and inventory.
• Assist in inputting, reviewing, and maintaining timekeeping and payroll, as directed.
• Coordinate travel, transportation, and accommodation arrangements.

Education and Experience

• Education: Associates in related field preferred. High School Diploma (or equivalent) REQUIRED
• Experience: 5 years of experience of Administrative Assistance

Qualifications and Skills

• Ability to communicate effectively, both orally and in writing.
• English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Resourcefulness and ability to function in a fast-paced environment.
• Professionalism and the ability to interact effectively with others.
• Ability to meet planned and unplanned deadlines in a timely manner.
• Individual shall be neat, clean, and well groomed, at a minimum of Business Casual in accordance with DHS dress standards.
• Physical requirements are primarily sedentary, working while seated; however, individuals may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies in the routine course of daily duties.
• Expertise utilizing the Microsoft Office suite. Familiarity with ITMS, GSAS Fleet Vehicle system, WebTA, Helpdesk systems, and LEIMS.

Location

Kansas City, Missouri – FPS Region 5

Employment Type

FULL-TIME Position, On-site

Benefits

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan, as well as a fun and enthusiastic work environment that promotes a work/life balance!

To Apply

VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

Department

FPS

Application Details

Salary Desired:
Email:
Address:
City:
State:
Phone:

Personal Information

• First name
• Last name
• Email
• Address
• City
• State
• Zip code
• Phone number

Attachments

• Attach your Resume
• Attach a Cover letter
• Attach Transcripts

Other Information

• Do you possess an active clearance? If so, state level
• Salary desired?
• Highest Level of Education?
• How many years of Administrative Assistant experience do you have?
• Do you have experience with CITES? Explain.