Craig Technologies is hiring: Administrative Assistant in Town of Florida

Overview

Citizenship Requirement: Yes, US Citizenship is Required.

Anticipated Contract Length: 6 months with potential for extension.

Craig Technologies is partnered on the Mobile Launcher 2 Project, which involves the design and construction of a launch platform for NASA. The ML2 launch platform, located at Kennedy Space Center, is to support the Space Launch System (SLS) for deep space missions.

Job Summary

In this role, you will perform administrative duties requiring proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle routine and complex items, such as coordinating travel, preparing expense reports, and composing correspondence. The ability to anticipate problems and shifting priorities will help bring efficiency and organization to the team.

Major Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Coordinate meetings, arrange conference rooms, equipment, and refreshments
• Organize material for meetings, presentations, and training sessions
• Organize presentations and training material on shared drives while maintaining version control
• Maintain professional appearance of conference rooms; replenish supplies as needed
• Coordinate service awards luncheons and dinners
• Operate a variety of audiovisual equipment for programs, orientation, and conferences
• Maintain and update distribution lists for email distribution
• Demonstrate basic to intermediate proficiency in Microsoft Excel, Word, Outlook, and PowerPoint; a skills assessment may be administered
• Handle confidential information with accuracy, judgement, initiative, and diplomacy
• Maintain a file of important matters for the executive’s attention upon return
• Anticipate changing priorities and problems; alert the manager as required
• Coordinate travel arrangements and itineraries; prepare detailed expense reports using Concur or other expense systems
• Order catering for meetings and ensure conference room readiness after meetings
• Compose routine correspondence for appropriate signature; review outgoing correspondence for accuracy and proper format
• Assist in coordinating internal and external meetings, maintain calendars using Outlook or other software
• Compile and distribute conference notes, meeting minutes, and action items
• Assign document numbers, prepare documents, and transmit for entry into Craig Technologies electronic document management system
• Assist with ML2 construction badging for visitors and new hires
• Assist with Area Access Requests
• Maintain departmental forms, databases, and tracking tools
• Order supplies for designated areas
• Provide timecard input or proxy for the project manager and team as required
• Prepare and proofread standard forms, correspondence, and reports
• Assemble, copy, and distribute documentation packages
• Coordinate project seating requirements as needed
• Work with IS&T to ensure employees have access to computers and shared drives

Education and Experience Requirements

Requires 2-4 years of related experience.

Required Knowledge, Skills, and Abilities

• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers
• Extensive experience in all phases of administrative and secretarial functions
• Ability to coordinate manager-level meetings and adhere to project protocol
• Be proactive with above-average organizational skills; use initiative and follow through to completion
• Ability to multitask while maintaining attention to detail and accuracy
• Ability to work effectively in a fast-paced, high-energy environment
• Be flexible and willing to take on unexpected assignments as needed
• Maintain professionalism and interact with all levels of the organization
• Independently anticipate problems and changing priorities
• Willing and able to work overtime with little or no notice
• Experience arranging travel and processing expense reports electronically
• Ability to extract, compile, and analyze non-technical and semi-technical data for complex reports

Compensation

The salary range for this role is $40,000 – $60,000. Craig Technologies considers several factors when extending an offer, including but not limited to role responsibilities, experience, education/training, and skills.

Note: This job description describes the general nature of duties and requirements of the role and is not exhaustive.

All candidates selected will be subject to a security background investigation and must meet all eligibility requirements for access to classified information. Craig Technologies is an EEO Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other non-job-related protected status.