BCP Engineers & Consultants
Offshore Admin Support to OCR -
Offshore Client Representative
Project:
Offshore Wind Project
Work Location: Norfolk VA Pay Rate
: Not Defined / need Candidate’s requested rate Work Schedule
: 3 week rotations starting Nov 1 Mob / Demob
: $500.00 Duration
: Initially One Year w/ annual extensions expected
Purpose To provide dedicated administrative, documentation, and reporting support to Dominion’s Offshore Client Representative (OCR). The Admin Support ensures that daily reporting, record-keeping, and logistics interfaces are executed accurately and on time, enabling the OCR to focus on technical oversight, contractor performance, and client representation.
Key Responsibilities Support OCR in compiling Daily Progress Reports (DPR/DUR) in pre-defined format. Maintain time logs for contractors, vessel movements, transfers, and delays. Track claims, variations, and standby logs, ensuring proper documentation for commercial follow-up. Maintain a notes register for offshore observations, clarifications, and decision points. Record and issue Minutes of Meeting (MoM) from Daily Construction Call, Daily SIMOPS Call, and other coordination meetings. Ensure distribution lists are applied correctly and MoM are logged and archived. Track and close out action items from meetings, highlighting overdue actions to OCR. Maintain overview of personnel on board (POB) lists, check-ins/check-outs. Support logistics interfaces: cargo manifests, clearance, customs, and CVOW-regulated permitting requirements. Track and update deck allocations and logistics dashboards, interfacing with PTW & Logistics Coordinator. Maintain offshore document control register: DPRs, permits, reports, correspondence. Ensure correct naming conventions and revision control are applied to shared files. Prepare daily executive summaries for OCR to pass upwards to Dominion PMO. Assist in compiling lessons learned registers during and post-campaign.
Must Haves – Offshore Admin Support to OCR Offshore Experience:
Prior administrative/document control or project support role in offshore wind, marine construction, or similar heavy industrial projects. Daily Reporting Skills:
Proven ability to compile and issue Daily Progress Reports (DPR/DUR), time logs, and claims/standby logs with accuracy and timeliness. Meeting Documentation:
Experience recording, formatting, and distributing Minutes of Meeting (MoM) from coordination calls (e.g., SIMOPS, daily construction). Document Control Competency:
Skilled in maintaining registers, ensuring correct naming conventions, version control, and proper archiving of offshore project files. Logistics Interface Knowledge:
Familiarity with POB (Personnel on Board) tracking, deck allocations, cargo manifests, and customs/clearance processes. Technical Tools:
Proficient in MS Office (Word, Excel, Outlook, SharePoint, Teams) and familiar with project management/logistics dashboards. Certifications:
Valid offshore survival/safety certifications (e.g.,
GWO, BOSIET, HUET, Working at Heights
). Behavioral Traits:
Detail-oriented, reliable under workload, proactive communicator, and able to handle high-volume administrative tasks during peak construction activity. Confidentiality:
Ability to responsibly handle sensitive claims, contractual logs, and commercial follow-up documentation. Right to Work:
Legally authorized to work in the U.S. (no visa sponsorship).
Behavioral Expectations: Structured & detail-oriented: maintain accuracy in time logs, DPRs, and claims without cutting corners. Reliable & punctual: deliver daily reporting on time — no slippages. Proactive communicator: flag gaps, unclear inputs, or missing contractor data early to the OCR. Confidential & professional: handle sensitive claims/contractual logs responsibly. Collaborative & supportive: work seamlessly with OCR, PTW Coordinator, and contractors to extract data without friction. Calm under workload: ability to handle high administrative volume during peak periods (e.g., heavy lift windows, cable pull-ins).
Interfaces OCR: primary reporting line; supports OCR’s daily deliverables. PTW & Logistics Coordinator: align on POB, deck allocations, manifests, customs clearance. Contractor Admins (SEMCO, DEME, Prysmian): collect daily inputs for DPR/time logs. Onshore PMO & Commercial Teams: provide accurate claim/time data for cost allocation and dispute resolution. Riverbend OIM & Vessel Admin: align on welfare, accommodation, POB, and vessel reporting.
Offshore Client Representative
Project:
Offshore Wind Project
Work Location: Norfolk VA Pay Rate
: Not Defined / need Candidate’s requested rate Work Schedule
: 3 week rotations starting Nov 1 Mob / Demob
: $500.00 Duration
: Initially One Year w/ annual extensions expected
Purpose To provide dedicated administrative, documentation, and reporting support to Dominion’s Offshore Client Representative (OCR). The Admin Support ensures that daily reporting, record-keeping, and logistics interfaces are executed accurately and on time, enabling the OCR to focus on technical oversight, contractor performance, and client representation.
Key Responsibilities Support OCR in compiling Daily Progress Reports (DPR/DUR) in pre-defined format. Maintain time logs for contractors, vessel movements, transfers, and delays. Track claims, variations, and standby logs, ensuring proper documentation for commercial follow-up. Maintain a notes register for offshore observations, clarifications, and decision points. Record and issue Minutes of Meeting (MoM) from Daily Construction Call, Daily SIMOPS Call, and other coordination meetings. Ensure distribution lists are applied correctly and MoM are logged and archived. Track and close out action items from meetings, highlighting overdue actions to OCR. Maintain overview of personnel on board (POB) lists, check-ins/check-outs. Support logistics interfaces: cargo manifests, clearance, customs, and CVOW-regulated permitting requirements. Track and update deck allocations and logistics dashboards, interfacing with PTW & Logistics Coordinator. Maintain offshore document control register: DPRs, permits, reports, correspondence. Ensure correct naming conventions and revision control are applied to shared files. Prepare daily executive summaries for OCR to pass upwards to Dominion PMO. Assist in compiling lessons learned registers during and post-campaign.
Must Haves – Offshore Admin Support to OCR Offshore Experience:
Prior administrative/document control or project support role in offshore wind, marine construction, or similar heavy industrial projects. Daily Reporting Skills:
Proven ability to compile and issue Daily Progress Reports (DPR/DUR), time logs, and claims/standby logs with accuracy and timeliness. Meeting Documentation:
Experience recording, formatting, and distributing Minutes of Meeting (MoM) from coordination calls (e.g., SIMOPS, daily construction). Document Control Competency:
Skilled in maintaining registers, ensuring correct naming conventions, version control, and proper archiving of offshore project files. Logistics Interface Knowledge:
Familiarity with POB (Personnel on Board) tracking, deck allocations, cargo manifests, and customs/clearance processes. Technical Tools:
Proficient in MS Office (Word, Excel, Outlook, SharePoint, Teams) and familiar with project management/logistics dashboards. Certifications:
Valid offshore survival/safety certifications (e.g.,
GWO, BOSIET, HUET, Working at Heights
). Behavioral Traits:
Detail-oriented, reliable under workload, proactive communicator, and able to handle high-volume administrative tasks during peak construction activity. Confidentiality:
Ability to responsibly handle sensitive claims, contractual logs, and commercial follow-up documentation. Right to Work:
Legally authorized to work in the U.S. (no visa sponsorship).
Behavioral Expectations: Structured & detail-oriented: maintain accuracy in time logs, DPRs, and claims without cutting corners. Reliable & punctual: deliver daily reporting on time — no slippages. Proactive communicator: flag gaps, unclear inputs, or missing contractor data early to the OCR. Confidential & professional: handle sensitive claims/contractual logs responsibly. Collaborative & supportive: work seamlessly with OCR, PTW Coordinator, and contractors to extract data without friction. Calm under workload: ability to handle high administrative volume during peak periods (e.g., heavy lift windows, cable pull-ins).
Interfaces OCR: primary reporting line; supports OCR’s daily deliverables. PTW & Logistics Coordinator: align on POB, deck allocations, manifests, customs clearance. Contractor Admins (SEMCO, DEME, Prysmian): collect daily inputs for DPR/time logs. Onshore PMO & Commercial Teams: provide accurate claim/time data for cost allocation and dispute resolution. Riverbend OIM & Vessel Admin: align on welfare, accommodation, POB, and vessel reporting.