Administrative Assistant Job at FlatironDragados in Atlanta

Overview

Administrative Assistant/Receptionist role at FlatironDragados. You will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities to support the smooth functioning of our project or district office.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements. Apply now to transform your career with us.

Responsibilities

• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Receives incoming telephone calls, messages, mail and packages to the office and directs to the appropriate person in a courteous, customer service oriented manner.
• Greets and assists all visitors, alerts arrival, and directs visitors to the appropriate meeting room.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for the assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness; monitors bookings and assists with reservations and catering.
• Maintains company contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax, printers, postage metering and vendor portals.
• Performs clerical duties such as copying, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and ships mail to other location staff as needed.
• Orders office supplies, stationery and staff business cards as directed by the manager.

Qualifications

• High School Diploma or GED required.
• 3+ years related administrative experience on a construction project required.
• Experience using MS Office Suite, including Word and Excel required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Benefits

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min USD $24.00/Hr.
Salary Max USD $28.00/Hr.

Job location: Atlanta, GA