Logo
South Dakota State University

South Dakota State University is hiring: Senior Secretary in Brookings

South Dakota State University, Brookings, SD, United States, 57007

Save Job

Overview

Join South Dakota State University’s Department of Construction and Operations Management as a Senior Secretary and play an important role in supporting faculty, staff, and students. We’re looking for someone who is dependable, organized, and attentive to detail to help coordinate daily operations, scheduling, communication, and events within the department. This position is located in Brookings, South Dakota.

SDState is the state’s largest, most comprehensive university with extensive research activity, academic programs, and student enrollment. The department offers degree programs in construction management, concrete industry management, engineering technology, and a non-degree engineering track, and is part of the Jerome J. Lohr College of Engineering.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Responsibilities

  • Coordinate schedules and help maintain accurate departmental records and databases.
  • Oversee purchasing, invoices, and office supply orders to keep daily operations running smoothly.
  • Provide friendly, reliable administrative support to faculty, staff, and students.
  • Assist with creating recruitment and marketing materials and preparing reports that support department goals.
  • Help plan and organize departmental meetings, events, and student visits.
  • Support position searches by coordinating materials and communication.
  • Maintain up-to-date website content and assist with departmental communications.
  • Arrange travel and logistics for faculty, guests, and departmental visitors.

Knowledge, Skills & Abilities

Knowledge of:

  • General office practices and procedures.
  • Basic budgeting, accounting, and purchasing processes.
  • Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Business English, including grammar, spelling, and punctuation.
  • Modern office equipment and software applications.

Skills & Abilities to:

  • Follow program guidelines and office procedures accurately.
  • Gather and organize information and prepare simple reports.
  • Keep records and files updated and accurate.
  • Plan and prioritize work to meet deadlines.
  • Communicate clearly and professionally in person, by phone, and in writing.
  • Work effectively with faculty, staff, students, and visitors.
  • Pay close attention to detail and complete tasks with accuracy.

Application Procedures

SDState accepts applications through an online employment site. To apply, visit: https://yourfuture.sdbor.edu, search by the position title, view the job announcement, and click on “apply for this job.” The system will guide you through the electronic application form and require a cover letter addressing how you meet the qualifications, a resume, and a reference page with contact information for three professional references. Email applications will not be accepted.

Any offer of employment is contingent on verification of credentials and other information required by law and university policies, including successful completion of a criminal background check. This is a tobacco-free environment, and the university maintains a drug-free policy. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

[CSA02497P, SE8717; 20215]

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Equal Opportunity

South Dakota State University is an equal opportunity employer. All qualified applicants will receive consideration without regard to any legally protected status. Arrangements for accommodations required by disabilities can be made by emailing HR@sdstate.edu. If you have concerns regarding discrimination, contact the Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: (605) 688-4128.

Job Details

  • Seniority level: Not Applicable
  • Employment type: Full-time
  • Job function: Customer Service
  • Industries: Higher Education

Note: Referrals may increase chances of interviewing at South Dakota State University.

#J-18808-Ljbffr