Haynes and Boone, LLP is hiring: Legal Secretary - Mergers & Acquisitions in Dal

Legal Secretary - Mergers & Acquisitions

Haynes and Boone, LLP is hiring for the Legal Secretary - Mergers & Acquisitions role. This non-exempt position performs full secretarial and administrative duties for attorneys under minimal supervision.

Responsibilities

• Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
• Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc.
• Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
• Maintains physical and electronic files, and contacts.
• Coordinates meetings and appointments, and properly receives clients/guests, as requested. Maintains appointment calendar for attorneys.
• Transcribes and composes correspondence for client-related matters.
• Prepares closing binders, as needed.
• Handles incoming and outgoing mail.

Other Duties

• Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent, as well as provide overflow assistance when needed.
• Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse or other entities.
• Performs other related duties as needed or assigned.

Reporting Relationship

The legal secretary reports directly to the Office Administrator, and indirectly to assigned attorneys.

Qualifications

• Knowledge/Experience: Must have three to five years of experience working in a mid- or large-sized law firm, preferably in corporate law or transactional practices. Familiarity with legal terminology related to corporate transactions including mergers, acquisitions, joint ventures and private equity. Experience with firm technology and applications (NetDocuments, Interaction, Chrome River, etc.) is strongly preferred. Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, and working with a client relationship management database is strongly preferred. Prior experience supporting more than one attorney is required.
• Skills: Advanced word processing/computer skills (MS Word, Excel, Outlook, PowerPoint, Adobe). Excellent written and verbal communication, grammar, spelling and punctuation. Strong phone etiquette, attention to detail, and ability to multi-task and meet deadlines. Knowledge of legal filing and record-keeping practices. Strong customer service and teamwork skills.
• Education: High school diploma required. Two years of college or equivalent preferred, but not required.

Physical Demands

Must be able to move around the office up to 15% of the time; remain stationary for most of the time. Operates computers and office equipment regularly. May move documents weighing up to 15 lbs. Requires continuous interaction with attorneys, clients and staff and the ability to read information on a computer screen for extended periods.

Working Conditions

Office environment. Overtime may be required at times.

Salary/Location

Dallas, TX: $45,000.00 – $55,000.00

Dallas, TX: $75,000.00 – $95,000.00

Dallas-Fort Worth Metroplex: $35.09 – $45.62 per hour

Posting history shown for reference; salary ranges may vary by role and time of posting.