Legal Secretary Real Estate Job at Legal Search Solutions, Inc. in Miami

Overview

Legal Assistant - Real Estate

Prestigious Regional Law Firm is seeking an experienced Legal Assistant with 5 or more years of Real Estate Law experience to join their Team!

Responsibilities

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
• Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
• Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
• Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
• Track, organize, and process reimbursements, invoices, and check requests.
• Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
• Open, prioritize and distribute mail. Coordinate mailings, deliveries, copying and courthouse filings where appropriate.
• Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
• Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
• Operate independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
• Manage both paper and electronic client files, assisting with real estate contracts and amendments as well as closing documents, researching and obtaining corporate and UCC-1 filings and recorded documents, preparing closing checklists, monitoring transaction progress, handling post-closing documents, and assisting as needed with billing client invoices.

Qualifications

• Minimum of 5 years of experience as a legal assistant in commercial real estate.
• Proficiency in MS Word, Excel, Outlook, and Adobe.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Strong time management skills and ability to coordinate and manage assignments for multiple attorneys.
• Excellent written and verbal communication skills.
• Ability to work independently while being a collaborative team player.
• Major law firm experience strongly preferred.

Benefits

The firm pays a generous salary and excellent benefit package and PTO!

Similar Job Titles

• Real Estate Paralegal
• Legal Assistant Real Estate
• Paralegal Residential Real Estate
• Paralegal Commercial Real Estate
• Legal Assistant Commercial Real Estate
• Corporate Legal Assistant
• Corporate Paralegal

How to Apply

If you are intersted in learning more about this outstanding opportunity, or know anyone qualified, please contact Lilliana del Real with Legal Search Solutions at Lillidr@TopLawJobs.com

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Legal Search Solutions is a specialized staffing firm that focuses on the legal industry.

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