LEGAL SECRETARY II - Range 12 / NON Job at Municipality of Anchorage in Anchorag

Overview

Open to the general public and any current Municipal employee. This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Municipal Attorney - Criminal Division

HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION: 632 West 6th Avenue Suite 210

Starting pay does not exceed the midpoint of the displayed pay range.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Responsibilities

Provide full range of secretarial support to professional legal staff. Establish and maintain case files within the department's case management system, including updating critical event data. Prepare and distribute physical and electronic discovery, including redaction. Prepare and file court pleadings, victim correspondence, and other documents at the request of the court and attorneys. Communicate with, prepare documents for, and assist law enforcement, corrections, the court, victims, defendants, defense attorneys, members of the public, and other agencies as needed. Review court calendars as assigned. Provide Front Desk support on a rotational basis with other staff.

Perform research in connection with specific matters. Produce and draft legal documents such as pleadings, affidavits, petition to revoke probation, summons, warrants and general correspondence. Apply an extensive knowledge of criminal adjudication and municipal code rules, procedures and court filing requirements in the performance of the required tasks. Provide backup and assistance to all other support staff positions. Assist attorneys as needed. Perform other duties as assigned.

Qualifications

• High school diploma, GED, or equivalent and four (4) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems, one (1) year of which must have been at the level of Legal Secretary I with the Municipality of Anchorage, or the equivalent elsewhere.
• Associate's degree in Criminal Justice, Paralegal Studies, or similar discipline and two (2) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems, one (1) year of which must have been at the level of Legal Secretary I with the Municipality of Anchorage, or the equivalent elsewhere.

Additional Requirements

• Typing test at a net speed of 60 words per minute at time of hire. (Must be attached to your application)
• Satisfactory national criminal background investigation (13 AAC 85.010, and 13 AAC 85.210) and financial review at time of hire.
• Satisfactory completion of a national criminal background investigation (AS 12.62.160 and AS 12.62.400) at time of hire.
• State of Alaska Notary Public Commission within 30 days of hire.
• Alaska Public Safety Information Network (APSIN) certification and Tiburon clearance within 30 days of hire

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. E-Verify is a registered trademark of the U.S. Department of Homeland Security. If selected for hire, the appointment is conditional on a satisfactory Municipal Employment Office background check, including criminal history, education verification, and dates of employment.

If selected for hire, appointment in this position will require completion of a national criminal background investigation (AS 12.62.160 and AS 12.62.400) and fingerprinting. Fingerprint cards must be dated within 30 days from the date requested. The processing fee and fingerprinting cost are the responsibility of the selected applicant and must be completed before beginning work. Appointment also requires APSIN certification and Tiburon clearance within 30 days of hire; failure to obtain these within 30 days may result in termination. All required certifications and licenses must remain current for the duration of employment.

Application Process

For questions regarding Municipal vacancy announcements or the employment process, applicants may contact the Human Resources Department during regular business hours. Applicants should follow the applicable vacancy posting steps to apply via the GovernmentJobs platform. The GovernmentJobs website and applicant profiles are not administered by the Municipality of Anchorage.

EO/AA and ADA

The MOA is an EO and AA employer and complies with Title I of the ADA. For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.