Office Coordinator Job at St. Louis Voices Academy of Media Arts in St. Louis

School Overview

St. Louis Voices Academy is a public charter school that leverages media arts and storytelling to equip students with the agency to excel academically, author their own futures, and make meaningful contributions in their communities. St. Louis Voices Academy is committed to media and storytelling, whole-child development, real-world inquiry, and progressive learner autonomy as design elements that allow the school to fulfill its mission.

Role Overview

The Office Coordinator partners directly with staff, students, and families of St. Louis Voices Academy and is responsible for ensuring a smooth daily operation of the school office. The Office Coordinator plans, coordinates, and supervises the business operations of a school office and serves as administrative aide to the School Leadership Team, reducing the time they spend on administrative tasks.

Mission Alignment

Mission-aligned members of the St. Louis Voices Academy community share the following dispositions:

• Dedication to the school’s mission, vision, values, and graduate outcomes;
• Understanding that relationships are essential to working with students who have experienced the effects of poverty or trauma;
• Belief that our students have strengths and assets and build on these strengths in their work;
• A positive attitude and a solution-based approach to challenges in the workplace;
• Commitment to restorative justice as a means of addressing conflicts or challenges in the community, whether between students, staff members, or students and staff members;
• Commitment to inclusive excellence, including a willingness to engage in conversations about privilege, power, equity, and diversity and to invest time in community-building and professional development based on inclusive excellence;
• Active participants in a supportive and demanding professional community that fosters respect, trust, honesty, risk-taking, open-mindedness, flexibility, collaboration, and continuous improvement.

Responsibilities

• Creates a warm, welcoming environment for all students, family, staff, and visitors and serves as the primary phone and reception contact for all visitors
• Performs administrative duties including filing, faxing, copying, documenting office procedures, maintaining supplies/ordering, maintaining student records, and data entry
• Partners with families to internalize and successfully navigate school policies such as attendance, tardies, uniforms, etc. Providing direct support to students with health and attendance needs
• Creates, manages, and maintains the office databases, specifically student health and transportation
• Implements effective office systems to ensure maximum efficiency
• Works directly with the Directors to provide administrative assistance and additional direct student support, as needed
• Operates with a sense of team and family, knowing that our students and families are our top priority, and our staff is stronger when we work together to serve them
• Participates in summer staff professional development as well as ongoing staff meetings and development opportunities

Other

Perform all duties as assigned.

Qualifications

• BA in Business Administration preferred
• Prior school office management and record-keeping experience
• Ability to use Microsoft Office, Google Office Tools, and Student Information Systems
• Excellent responsibility, organizational, and communication skills
• Comfortable in a fast-paced environment

Additional Information

St. Louis Voices Academy offers competitive salaries commensurate with experience and a comprehensive benefits package. Aside from extensive professional development, all our staff members are equipped with laptops, email, and all necessary supplies. Performance will be evaluated by the Director of School Operations in accordance with St. Louis Voices Academy’s human resources policy.

St. Louis Voices Academy believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building a talented team that reflects the diverse backgrounds and experiences of our students. At the same time, we work to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.