The J. Paul Getty Trust
Job Summary
The Getty Conservation Institute (GCI) is seeking an
Assistant Archivist
to fill a two-year limited-term position. Reporting to the Project Archivist, you will implement protocols for organizing the GCI's past, current, and future project materials in all formats, according to archival best practices and Getty Institutional Archives standards. Materials may document GCI field projects at cultural heritage sites around the world and may include project planning briefs, scientific research results, condition assessments, conservation treatments, environmental monitoring data, photographs, site protection planning, training records, publications, evaluation reports, and other items that illustrate the development, evolution, and history of the projects.
This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.
About Us The Getty Conservation Institute (GCI) is dedicated to improving the conservation of the world's cultural heritage—its art objects, museum collections, historic buildings, and archaeological sites. We are located at the Getty Center in Los Angeles, and our work often takes us to heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff come from diverse disciplines including architecture, archaeology, conservation, information science, chemistry, engineering, operations and business management, and communications.
Major Job Responsibilities
Support the Getty Conservation Institute's (GCI) internal archiving efforts to ensure that materials will serve as lasting records of project activities and will be accessible to cultural heritage professionals going forward.
Apply basic professional judgment to archival accessioning, processing, and cataloging of collections in all media formats.
Service requests for access to records according to policies and manage the storage and circulation of records using a range of collection management systems.
Ensure proper handling, care, storage, preservation, and tracking of collection items.
Recognize, flag, and show discretion with confidential materials and topics; make restriction decisions on straightforward privacy or rights issues. Maintain confidentiality of records and protect Private Personal Information, as appropriate. Respects Getty and third-party rights.
Learn the history, structure, and records policies of the organization and apply this knowledge to daily work.
Create finding aids for GCI project materials in accordance with national and Getty Institutional Archives standards.
Perform appraisal, arrangement, description, and basic preservation activities on records in all media formats. Apply professional standards and best practices to all aspects of work.
Facilitate organization and transfer of materials to Getty's Institutional Archives department.
May occasionally co-supervise work study students.
Your participation in professional development opportunities is encouraged and supported through on-the-job learning, specialized training courses, and participation in professional meetings and workshops.
Qualifications
MLIS from an ALA-accredited library school with emphasis on Records Management or Archives; OR related Master's degree with substantive coursework in Records and Archives.
0-2 years related professional experience, preferably in a cultural heritage or educational setting.
Some supervisory and training experience preferred.
Knowledge, Skills and Abilities
Basic knowledge of records management principles, techniques, and developments; knowledge of professional archival standards, techniques, developments, and ethics
Strong organizational skills, ability to work with a wide variety of audiences, and attention to detail
Experience with digital preservation workflows
Experience handling collections materials with care, familiarity handling photographic materials
Ability to learn technology applications as required for primary job duties. For example: Feith, ArchivesSpace, ExLibris' products
Knowledge of standards that govern archival description and management
Ability to meet deadlines and apply policies and procedures consistently
Ability to lift boxes and push book trucks up to 40 pounds
Ability to climb ladders
Ability to perform repetitive tasks for a long period of time
Ability to work well in team-based and self-directed work environments
Must have means of transportation to work site at the Getty Center in Brentwood
General knowledge of or interest in the field of conservation of cultural property is a benefit
Application Submission Deadline Application Submission Deadline: October 21, 2025
All candidates must apply online. Please be prepared to upload your cover letter and resume when prompted to do so by the online application system. Candidates who successfully complete the online application process will receive an automated message via email. If you have questions about this position or the recruiting process, please write to gcistaffing@getty.edu.
Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan - with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
EEO Statement Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
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Assistant Archivist
to fill a two-year limited-term position. Reporting to the Project Archivist, you will implement protocols for organizing the GCI's past, current, and future project materials in all formats, according to archival best practices and Getty Institutional Archives standards. Materials may document GCI field projects at cultural heritage sites around the world and may include project planning briefs, scientific research results, condition assessments, conservation treatments, environmental monitoring data, photographs, site protection planning, training records, publications, evaluation reports, and other items that illustrate the development, evolution, and history of the projects.
This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.
About Us The Getty Conservation Institute (GCI) is dedicated to improving the conservation of the world's cultural heritage—its art objects, museum collections, historic buildings, and archaeological sites. We are located at the Getty Center in Los Angeles, and our work often takes us to heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff come from diverse disciplines including architecture, archaeology, conservation, information science, chemistry, engineering, operations and business management, and communications.
Major Job Responsibilities
Support the Getty Conservation Institute's (GCI) internal archiving efforts to ensure that materials will serve as lasting records of project activities and will be accessible to cultural heritage professionals going forward.
Apply basic professional judgment to archival accessioning, processing, and cataloging of collections in all media formats.
Service requests for access to records according to policies and manage the storage and circulation of records using a range of collection management systems.
Ensure proper handling, care, storage, preservation, and tracking of collection items.
Recognize, flag, and show discretion with confidential materials and topics; make restriction decisions on straightforward privacy or rights issues. Maintain confidentiality of records and protect Private Personal Information, as appropriate. Respects Getty and third-party rights.
Learn the history, structure, and records policies of the organization and apply this knowledge to daily work.
Create finding aids for GCI project materials in accordance with national and Getty Institutional Archives standards.
Perform appraisal, arrangement, description, and basic preservation activities on records in all media formats. Apply professional standards and best practices to all aspects of work.
Facilitate organization and transfer of materials to Getty's Institutional Archives department.
May occasionally co-supervise work study students.
Your participation in professional development opportunities is encouraged and supported through on-the-job learning, specialized training courses, and participation in professional meetings and workshops.
Qualifications
MLIS from an ALA-accredited library school with emphasis on Records Management or Archives; OR related Master's degree with substantive coursework in Records and Archives.
0-2 years related professional experience, preferably in a cultural heritage or educational setting.
Some supervisory and training experience preferred.
Knowledge, Skills and Abilities
Basic knowledge of records management principles, techniques, and developments; knowledge of professional archival standards, techniques, developments, and ethics
Strong organizational skills, ability to work with a wide variety of audiences, and attention to detail
Experience with digital preservation workflows
Experience handling collections materials with care, familiarity handling photographic materials
Ability to learn technology applications as required for primary job duties. For example: Feith, ArchivesSpace, ExLibris' products
Knowledge of standards that govern archival description and management
Ability to meet deadlines and apply policies and procedures consistently
Ability to lift boxes and push book trucks up to 40 pounds
Ability to climb ladders
Ability to perform repetitive tasks for a long period of time
Ability to work well in team-based and self-directed work environments
Must have means of transportation to work site at the Getty Center in Brentwood
General knowledge of or interest in the field of conservation of cultural property is a benefit
Application Submission Deadline Application Submission Deadline: October 21, 2025
All candidates must apply online. Please be prepared to upload your cover letter and resume when prompted to do so by the online application system. Candidates who successfully complete the online application process will receive an automated message via email. If you have questions about this position or the recruiting process, please write to gcistaffing@getty.edu.
Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan - with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
EEO Statement Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
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