NewQuest
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Join one of Texas’s top-performing brokerage groups in the retail real estate industry, known for high standards, sharp execution, and a trusted reputation among major tenants, landlords, and developers.
We are hiring a full-time Transaction Specialist to provide comprehensive transaction and administrative support to select senior brokerage teams.The Transaction Specialist will maintain a pipeline of tenant representation, land, and occasional investment-sales transactions from lead generation through deal close.This role is ideal for a highly organized, detail-oriented professional who thrives in a client-driven, fast-paced environment and who can take ownership of the entire life cycle of a deal.
This role is 100% in the office. Required Qualifications Bachelor’s degree with 5+ years in retail leasing, property management, paralegal work, or similar experience Active Texas real estate salesperson license strongly preferred (or willingness to obtain) Demonstrated ability to understand and interpret legal clauses and contract terms Typing Speed: 60+ wpm Polished written, verbal, and interpersonal communication skills Proactive, analytical, and solution-oriented, with strong independent judgment and initiative Exceptionally organized and adaptable; able to manage multiple tasks and shifting priorities with composure, efficiency, and high attention to detail Team-oriented, yet capable of working independently Key Responsibilities General Brokerage Support: Prepare for and accompany brokers to in-person and virtual meetings, including client pitches, site presentations, and deal status meetings Manage brokers' calendars – scheduling calls, site tours, internal meetings, and reminders to keep workflows on track Serve as the in-house point of contact, promptly routing questions, information, and documents between brokers, clients, and third parties Assist brokers in developing, managing, and executing client expansion plans Draft tenant representation and listing agreements Draft commission agreements, generate invoices, and maintain annual commission pipelines Enter new assignments and update ongoing client activity into deal-flow tracking databases Maintain organized internal digital folders Canvas listing platforms and contact owners/brokers to collect and record site details such as rent/sale price surveys, comps, and other relevant data Market Research & Site Packages: Conduct market research and compile reports, such as demographics, Placer.ai, traffic counts, and other informative documents Submit requests to and collaborate with Marketing and GIS/Research Departments for creation of brochures, offering memoranda, aerials, e-blasts, sign installations, and other relevant materials Assemble polished site presentations and tour books (print and electronic) Prepare real estate committee packages and track submission deadlines when applicable Ensure accurate and updated listings across Company and commercial listing platforms Deal Coordination: Draft and redline letters of intent and Texas Real Estate Commission/Texas Association of REALTORS forms under broker guidance Manage post-lease steps – abstract leases, introduce post-lease contact persons, and track store opening dates when applicable Monitor post-closing construction and opening timelines when applicable Knowledge & Technical Skill Requirements Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator, Acrobat Pro) Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, SharePoint, Teams) Comfortable usingZoom, Google Earth, Google Maps, Smartsheet, and cloud-based file-sharing Working knowledge of commercial real estate platforms such as: CoStar/LoopNet, Crexi, Commercial Gateway, SitesUSA, REGIS Online, LandVision, Zonda MetroStudy, Placer.ai, NearMap, ZipForms, Yardi - or the ability to learn quickly Commitment to leveraging AI and emerging technologies for efficiency gains Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Accounting/Auditing and Finance Referrals increase your chances of interviewing at NewQuest by 2x Sign in to set job alerts for “Transaction Specialist” roles.
Houston, TX $1,500.00-$3,800.00 2 months ago Houston, TX $42,000.00-$52,000.00 2 weeks ago Houston, TX $42,000.00-$52,000.00 3 weeks ago Double: Remote Executive Assistant (Central US)
Houston, TX $42,280.00-$64,080.00 1 week ago Houston, TX $40,000.00-$80,000.00 1 week ago Greater Houston $80,000.00-$95,000.00 2 weeks ago Specialist, Enrollments and Transaction Management
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This role is 100% in the office. Required Qualifications Bachelor’s degree with 5+ years in retail leasing, property management, paralegal work, or similar experience Active Texas real estate salesperson license strongly preferred (or willingness to obtain) Demonstrated ability to understand and interpret legal clauses and contract terms Typing Speed: 60+ wpm Polished written, verbal, and interpersonal communication skills Proactive, analytical, and solution-oriented, with strong independent judgment and initiative Exceptionally organized and adaptable; able to manage multiple tasks and shifting priorities with composure, efficiency, and high attention to detail Team-oriented, yet capable of working independently Key Responsibilities General Brokerage Support: Prepare for and accompany brokers to in-person and virtual meetings, including client pitches, site presentations, and deal status meetings Manage brokers' calendars – scheduling calls, site tours, internal meetings, and reminders to keep workflows on track Serve as the in-house point of contact, promptly routing questions, information, and documents between brokers, clients, and third parties Assist brokers in developing, managing, and executing client expansion plans Draft tenant representation and listing agreements Draft commission agreements, generate invoices, and maintain annual commission pipelines Enter new assignments and update ongoing client activity into deal-flow tracking databases Maintain organized internal digital folders Canvas listing platforms and contact owners/brokers to collect and record site details such as rent/sale price surveys, comps, and other relevant data Market Research & Site Packages: Conduct market research and compile reports, such as demographics, Placer.ai, traffic counts, and other informative documents Submit requests to and collaborate with Marketing and GIS/Research Departments for creation of brochures, offering memoranda, aerials, e-blasts, sign installations, and other relevant materials Assemble polished site presentations and tour books (print and electronic) Prepare real estate committee packages and track submission deadlines when applicable Ensure accurate and updated listings across Company and commercial listing platforms Deal Coordination: Draft and redline letters of intent and Texas Real Estate Commission/Texas Association of REALTORS forms under broker guidance Manage post-lease steps – abstract leases, introduce post-lease contact persons, and track store opening dates when applicable Monitor post-closing construction and opening timelines when applicable Knowledge & Technical Skill Requirements Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator, Acrobat Pro) Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, SharePoint, Teams) Comfortable usingZoom, Google Earth, Google Maps, Smartsheet, and cloud-based file-sharing Working knowledge of commercial real estate platforms such as: CoStar/LoopNet, Crexi, Commercial Gateway, SitesUSA, REGIS Online, LandVision, Zonda MetroStudy, Placer.ai, NearMap, ZipForms, Yardi - or the ability to learn quickly Commitment to leveraging AI and emerging technologies for efficiency gains Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Accounting/Auditing and Finance Referrals increase your chances of interviewing at NewQuest by 2x Sign in to set job alerts for “Transaction Specialist” roles.
Houston, TX $1,500.00-$3,800.00 2 months ago Houston, TX $42,000.00-$52,000.00 2 weeks ago Houston, TX $42,000.00-$52,000.00 3 weeks ago Double: Remote Executive Assistant (Central US)
Houston, TX $42,280.00-$64,080.00 1 week ago Houston, TX $40,000.00-$80,000.00 1 week ago Greater Houston $80,000.00-$95,000.00 2 weeks ago Specialist, Enrollments and Transaction Management
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr