Accounts Payable Specialist (Lee County)

KEY REQUIREMENTS

Associate's degree in Business, Finance, Accounting or related field or equivalent from two-year college or technical school. (Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.)

One-year related accounting experience and/or training, or equivalent combination of education and experience. (Additional relevant education may substitute for the recommended experience on a year-for-year basis.)

Advanced understanding of accounts payable, accounts receivable, and general accounting functions

Proficient in Microsoft Word, Excel, and Outlook

Competency with JDEdwards financial software and Crystal Reports is desired

Superb time-management, organization, and attention to detail

Ability to multi-task

Excellent verbal, written, and interpersonal communication skills

Comply with federal, state, and local financial requirements

SUMMARY The Accounts Payable Specialist is a highly organized and responsible role in support of the overall fiscal activities of the Twentieth Judicial Circuit. A successful Accounts Payable Specialist will have a mix of organizational and analytical skills.

Core responsibilities of this position are: (1) Purchase Goods and Services (2) Perform Accounts Payable and Accounts Receivable Functions (3) Maintain Records of Financial Transactions Including Fixed Asset Inventory (4) Audit and Reconcile Financial Transactions

ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Purchase Goods and Services

Establish and maintain relationships with new and existing vendors ensuring cost-effectiveness

Review purchasing requisitions from assigned departments

Determine appropriate funding source, account numbers, and purchasing method for type of purchase requested

Process requisitions according to guidelines set by funding source

Perform Accounts Payable and Accounts Receivable Duties

Audit invoices for accuracy and completeness

Prepare and process invoices for payment to vendors

Ensure invoices are paid in a timely manner while adhering to departmental procedures

Generate financial reports on a recurring basis

Maintain Records of Financial Transactions Including Fixed Asset Inventory

File and/or scan purchasing documents

Prepare fixed asset property control forms

Perform periodic physical inventory count

Audit and Reconcile Financial Transactions

Audit financial transactions for each funding source

Reconcile central database to financial statements from each funding source

Other Duties as Assigned

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree in Business, Finance, Accounting or related field or equivalent from two-year college or technical school. (Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.)

One year related accounting experience and/or training, or equivalent combination of education and experience. (Additional relevant education may substitute for the recommended experience on a year-for-year basis.)

CERTIFICATES, LICENSES, REGISTRATIONS None

SUPERVISORY RESPONSIBILITIES None

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