State of Washington
Senior Payroll Specialist (Fiscal Analyst 3)
State of Washington, Lacey, Washington, us, 98509
Overview
Keeping Washington Clean and Evergreen The Department of Ecology is hiring a
Senior Payroll Specialist (Fiscal Analyst 3)
within the
Financial Services Division . Location and Schedule
Headquarters Office in Lacey, WA (live within a commutable distance from the duty station upon hire). This position is eligible for telework and flexible schedule options. A minimum of one day per week in the office is required; additional in-office presence may be needed based on business needs. Schedules are subject to change based on position needs. Application Timeline
Apply by October 01, 2025 This position will remain open until filled. The agency reserves the right to hire at any time after application review begins. Applications received after the date above may not be considered.
In this position, you will serve as a senior specialist on the Payroll and Time Accounting team with expertise in payroll processing, 035 reconciliation, and health benefit administration.
Ecology’s mission is to protect, preserve, and enhance Washington’s environment for current and future generations. The Payroll and Time Accounting Unit is located within the Fiscal Office. The Fiscal Office and Budget Office make up the Financial Services Division (FSD). The FSD is one of six administrative divisions that serve Ecology. The FSD’s core work is to manage the agency’s financial resources and support agency planning so the agency can meet environmental goals and strategic priorities. The Payroll and Time Accounting Unit supports the Fiscal Office Mission of delivering useful and timely financial information to all levels of agency management.
What you will do
Independently conduct reconciliation of employee health benefits to ensure compliance with the Affordable Care Act and Health Care Authority WAC 182-12. Conduct reconciliation of general ledger accounts with Payroll Revolving Account 035 in accordance with GAAP and OFM SAAM 90.20.70. Process Washington Conservation Corps and Ecology Litter Crew payroll actions. Conduct analysis and review of payroll actions and documentation. Serve as back-up to the Unit Lead with expertise in the functional areas of the Unit. Analyze, reconcile, and process financial data in accordance with generally accepted accounting principles, governmental auditing standards, budgeting guidelines, statutes and regulations. Assure agency compliance with federal and state policies and requirements relating to expenditure tracking, cash management, and reporting. Initiate and develop fiscal management reports for effective accounting and management practices.
For detailed information on how we calculate experience, please visit the Recruitment website.
Required Qualifications
Seven years of experience and/or education as described below: Experience
in accounting, auditing, or budgeting. Experience must include: Intermediate proficiency using Microsoft Office products including Word, Excel and Outlook; ability to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse. Demonstrated ability to plan, prioritize, and organize workloads to meet deadlines. Demonstrated ability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues. Education
involving a major study in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant OR any degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
Examples of how to qualify: 7 years of experience. 6 years of experience AND 30-59 semester or 45-89 quarter college credits. 5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 4 years of experience AND 90-119 semester or 135-179 quarter college credits. 3 years of experience AND a Bachelor’s degree. 1 year of experience AND a Master’s degree OR certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant
Special Requirements/Conditions of Employment: Must sign and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A), Internal Control Responsibility (Part B), Safeguarding and Preventing Misuse of Ecology’s Data (Part C).
Desired Qualifications
Knowledge and experience with HRMS or comparable payroll/HR system. A Bachelor’s degree from an accredited college or university in business, accounting, public administration, or closely related discipline, with a minimum of 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Professional experience may substitute for education but not for the accounting credit hours. A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience. Experience using Lean or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit the Recruitment website. Application Attestation:
By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, contact Shari Aguilar at Shari.Aguilar@ecy.wa.gov For assistance applying for this job, status inquiries, or to request the full position description, contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
Ecology is Washington State’s environmental protection agency, committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. A career in public service at Ecology offers competitive benefits and a focus on work-life balance.
Diversity, Equity, Inclusion, and Respect (DEIR)
DEIR are core values at Ecology. We strive to be a workplace where diverse identities are heard, seen, and valued, and where all employees can contribute to our mission.
Ecology employees may be eligible for benefits including medical/dental/vision, retirement, leave, holidays, loan forgiveness, tuition waiver, and more.
Equal Opportunity Employer:
The Washington State Department of Ecology is an equal opportunity employer. We encourage applicants from diverse backgrounds.
Collective Bargaining:
This position is covered by a bargaining unit with the Washington Federation of State Employees (WFSE).
Note:
This recruitment may be used to fill other positions of the same job classification across the agency. The recruitment may be used to fill additional open positions for the next sixty (60) days after all position(s) from the announcement are filled.
#J-18808-Ljbffr
Keeping Washington Clean and Evergreen The Department of Ecology is hiring a
Senior Payroll Specialist (Fiscal Analyst 3)
within the
Financial Services Division . Location and Schedule
Headquarters Office in Lacey, WA (live within a commutable distance from the duty station upon hire). This position is eligible for telework and flexible schedule options. A minimum of one day per week in the office is required; additional in-office presence may be needed based on business needs. Schedules are subject to change based on position needs. Application Timeline
Apply by October 01, 2025 This position will remain open until filled. The agency reserves the right to hire at any time after application review begins. Applications received after the date above may not be considered.
In this position, you will serve as a senior specialist on the Payroll and Time Accounting team with expertise in payroll processing, 035 reconciliation, and health benefit administration.
Ecology’s mission is to protect, preserve, and enhance Washington’s environment for current and future generations. The Payroll and Time Accounting Unit is located within the Fiscal Office. The Fiscal Office and Budget Office make up the Financial Services Division (FSD). The FSD is one of six administrative divisions that serve Ecology. The FSD’s core work is to manage the agency’s financial resources and support agency planning so the agency can meet environmental goals and strategic priorities. The Payroll and Time Accounting Unit supports the Fiscal Office Mission of delivering useful and timely financial information to all levels of agency management.
What you will do
Independently conduct reconciliation of employee health benefits to ensure compliance with the Affordable Care Act and Health Care Authority WAC 182-12. Conduct reconciliation of general ledger accounts with Payroll Revolving Account 035 in accordance with GAAP and OFM SAAM 90.20.70. Process Washington Conservation Corps and Ecology Litter Crew payroll actions. Conduct analysis and review of payroll actions and documentation. Serve as back-up to the Unit Lead with expertise in the functional areas of the Unit. Analyze, reconcile, and process financial data in accordance with generally accepted accounting principles, governmental auditing standards, budgeting guidelines, statutes and regulations. Assure agency compliance with federal and state policies and requirements relating to expenditure tracking, cash management, and reporting. Initiate and develop fiscal management reports for effective accounting and management practices.
For detailed information on how we calculate experience, please visit the Recruitment website.
Required Qualifications
Seven years of experience and/or education as described below: Experience
in accounting, auditing, or budgeting. Experience must include: Intermediate proficiency using Microsoft Office products including Word, Excel and Outlook; ability to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse. Demonstrated ability to plan, prioritize, and organize workloads to meet deadlines. Demonstrated ability to be on the job and be a productive team member in a busy unit with deadlines and seasonal workload issues. Education
involving a major study in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant OR any degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
Examples of how to qualify: 7 years of experience. 6 years of experience AND 30-59 semester or 45-89 quarter college credits. 5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 4 years of experience AND 90-119 semester or 135-179 quarter college credits. 3 years of experience AND a Bachelor’s degree. 1 year of experience AND a Master’s degree OR certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant
Special Requirements/Conditions of Employment: Must sign and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A), Internal Control Responsibility (Part B), Safeguarding and Preventing Misuse of Ecology’s Data (Part C).
Desired Qualifications
Knowledge and experience with HRMS or comparable payroll/HR system. A Bachelor’s degree from an accredited college or university in business, accounting, public administration, or closely related discipline, with a minimum of 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Professional experience may substitute for education but not for the accounting credit hours. A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience. Experience using Lean or other continuous improvement methodologies to achieve efficiencies and respond to customer needs.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit the Recruitment website. Application Attestation:
By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, contact Shari Aguilar at Shari.Aguilar@ecy.wa.gov For assistance applying for this job, status inquiries, or to request the full position description, contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
Ecology is Washington State’s environmental protection agency, committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. A career in public service at Ecology offers competitive benefits and a focus on work-life balance.
Diversity, Equity, Inclusion, and Respect (DEIR)
DEIR are core values at Ecology. We strive to be a workplace where diverse identities are heard, seen, and valued, and where all employees can contribute to our mission.
Ecology employees may be eligible for benefits including medical/dental/vision, retirement, leave, holidays, loan forgiveness, tuition waiver, and more.
Equal Opportunity Employer:
The Washington State Department of Ecology is an equal opportunity employer. We encourage applicants from diverse backgrounds.
Collective Bargaining:
This position is covered by a bargaining unit with the Washington Federation of State Employees (WFSE).
Note:
This recruitment may be used to fill other positions of the same job classification across the agency. The recruitment may be used to fill additional open positions for the next sixty (60) days after all position(s) from the announcement are filled.
#J-18808-Ljbffr