Foxconn Industrial Internet - FII
Administrative Assistant – Recruitment & HR Support
Foxconn Industrial Internet - FII, San Jose, California, United States, 95199
Administrative Assistant – Recruitment & HR Support
We are seeking a proactive, detail-oriented Administrative Assistant with a strong focus on recruitment coordination and HR administrative support. The ideal candidate is organized, a strong communicator and a critical thinker who can effectively manage competing priorities in a fast-paced environment. This position also supports general HR operations and office administrative functions, contributing to the smooth and efficient operation of the department and company as a whole. This is a full-time contract position with the possibility of conversion to a permanent role after a minimum of six months. Responsibilities
Recruitment Support (70%): Post job openings on internal and external job boards; regularly audit and remove outdated postings to ensure listings remain current; coordinate with external recruitment agencies for candidate submissions and interview logistics; review and screen resumes and applications; schedule interviews across departments, time zones, and formats (onsite and remote); serve as the primary point of contact for candidates; maintain accurate records in the applicant tracking system (ATS); prepare, track and submit Personnel Action Forms (PAFs) and follow up for approvals; track and report recruitment metrics (e.g., time-to-fill, candidate pipeline status). HR and Administrative Support (30%): Support onboarding activities (collect new hire documentation and coordinate access and equipment with IT and Security); create and maintain employee personnel files; ensure offer letters and onboarding documents are filed appropriately; support offboarding activities (collect company assets and file offboarding documents); coordinate and support employee events, training sessions, and meetings; arrange catering for meetings and events; maintain templates, records, and reports; maintain an up-to-date employee contact list; handle sensitive information with discretion; support general office administration (supply coordination, data entry, filing); collaborate with the HR team and Office Coordinator on cross-functional initiatives. Other Duties: Perform additional duties as required to support the efficient operation of the office. Qualifications
Associate degree or equivalent required in Business or a related field; additional education or certifications are a plus. 1–2 years of experience in HR, recruitment, or administrative coordination roles. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus. Proactive and resourceful; able to anticipate needs and take initiative. Quick learner, comfortable with new tools and technologies. Strong attention to detail and commitment to producing accurate, high-quality work. Well-organized with the ability to manage multiple tasks and priorities; collaborative team player. Excellent organizational, time management and communication skills. Demonstrated ability to think critically, solve problems independently and adapt to evolving needs. Comfortable working in a fast-paced, deadline-driven environment. Details
Employer: Foxconn Assembly, LLC (Equal Opportunity Employer; EEO) Legal notices: Foxconn Assembly, LLC participates in E-Verify and will provide Form I-9 information to confirm work authorization in the U.S. Pay rate: $24/h - $26/h Seniority level: Entry level Employment type: Contract Job function: Administrative Industries: Computers and Electronics Manufacturing Referrals increase your chances of interviewing at Foxconn Industrial Internet - FII. Get notified about new Administrative Assistant jobs in San Jose, CA.
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We are seeking a proactive, detail-oriented Administrative Assistant with a strong focus on recruitment coordination and HR administrative support. The ideal candidate is organized, a strong communicator and a critical thinker who can effectively manage competing priorities in a fast-paced environment. This position also supports general HR operations and office administrative functions, contributing to the smooth and efficient operation of the department and company as a whole. This is a full-time contract position with the possibility of conversion to a permanent role after a minimum of six months. Responsibilities
Recruitment Support (70%): Post job openings on internal and external job boards; regularly audit and remove outdated postings to ensure listings remain current; coordinate with external recruitment agencies for candidate submissions and interview logistics; review and screen resumes and applications; schedule interviews across departments, time zones, and formats (onsite and remote); serve as the primary point of contact for candidates; maintain accurate records in the applicant tracking system (ATS); prepare, track and submit Personnel Action Forms (PAFs) and follow up for approvals; track and report recruitment metrics (e.g., time-to-fill, candidate pipeline status). HR and Administrative Support (30%): Support onboarding activities (collect new hire documentation and coordinate access and equipment with IT and Security); create and maintain employee personnel files; ensure offer letters and onboarding documents are filed appropriately; support offboarding activities (collect company assets and file offboarding documents); coordinate and support employee events, training sessions, and meetings; arrange catering for meetings and events; maintain templates, records, and reports; maintain an up-to-date employee contact list; handle sensitive information with discretion; support general office administration (supply coordination, data entry, filing); collaborate with the HR team and Office Coordinator on cross-functional initiatives. Other Duties: Perform additional duties as required to support the efficient operation of the office. Qualifications
Associate degree or equivalent required in Business or a related field; additional education or certifications are a plus. 1–2 years of experience in HR, recruitment, or administrative coordination roles. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with ATS or other HR systems is a plus. Proactive and resourceful; able to anticipate needs and take initiative. Quick learner, comfortable with new tools and technologies. Strong attention to detail and commitment to producing accurate, high-quality work. Well-organized with the ability to manage multiple tasks and priorities; collaborative team player. Excellent organizational, time management and communication skills. Demonstrated ability to think critically, solve problems independently and adapt to evolving needs. Comfortable working in a fast-paced, deadline-driven environment. Details
Employer: Foxconn Assembly, LLC (Equal Opportunity Employer; EEO) Legal notices: Foxconn Assembly, LLC participates in E-Verify and will provide Form I-9 information to confirm work authorization in the U.S. Pay rate: $24/h - $26/h Seniority level: Entry level Employment type: Contract Job function: Administrative Industries: Computers and Electronics Manufacturing Referrals increase your chances of interviewing at Foxconn Industrial Internet - FII. Get notified about new Administrative Assistant jobs in San Jose, CA.
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