University of California Office of the President
PROJECT POLICY ANALYST
University of California Office of the President, Oakland, California, United States, 94616
Overview
Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
DEPARTMENT OVERVIEW
Faculty Affairs and Academic Programs (FAAP) is home to systemwide academic programs and faculty initiatives that contribute to policy development and management of programs in support of thriving academic careers at the University of California. We provide faculty and students with opportunities to study and work in Washington, DC, Sacramento and internationally in over 40 countries around the world through the UC Center Sacramento and UC Washington Center, as well as UC Education Abroad Program. FAAP also houses the UC Press and California Digital Library which offer publication, media, and digital services available to the UC community as well as to California and to the world.
POSITION SUMMARY
The Project Policy Analyst provides comprehensive administrative leadership and project management support to the office of the Vice Provost, Faculty Affairs and Academic Programs. This role provides executive level analytical and planning support that ranges from managing and coordinating the Vice Provost's calendar, to project support advancing strategic priorities, committees, task forces and advisory groups, and internal and external communications. This role conducts complex analyses requiring knowledge of University administrative organizations, policies, procedures, and practices. Assumes responsibility for coordination of projects initiated by FAAP, provides project support, and analysis of results. Oversees the management of FAAP office operating procedures, file management and issue identification, assignment and coordination of provost and presidential correspondence requests. Takes initiative on projects and tasks. Uses discretion with confidential information and assures timely follow up and completion of projects.
This is a hybrid position with three (3) days onsite in Oakland, CA
. Please note: a cover letter must be submitted with your application, if your cover letter has not been submitted with your application it will be considered incomplete.
Responsibilities
30% Directly supports and maintains Vice Provost's calendar, analyzing requests to assess priorities for meeting scheduling; prepares and submits travel requests and reimbursements
25% Project management and coordination: Assists in project management activities by contributing to the development, implementation, and monitoring of project plans and deliverables. Coordinates project planning and collaboration with academic program and immediate office staff, facilitating effective teamwork and communication to achieve project goals. Coordinate relevant committees and advisory groups for FAAP projects/programs, including meeting agendas, logistics and note-taking, and other communications as needed. Develops, maintains, and manages a shared file management system to organize project documents and resources efficiently, ensuring accessibility and accuracy of information. Actively participates in discussions, meetings, and decision-making processes, documenting key discussions, decisions, and follow-up items accurately and comprehensively. Analyzes and reports results to Vice Provost, as needed; prepares and organizes information for use in discussions and meetings, ensuring that relevant data and materials are readily available and effectively utilized. Leads and/or staffs internal UCOP committees, task forces, and working groups
30% FAAP Operational Management: Work on a variety of ongoing and special ad hoc projects related to FAAP. Work with department leaders and the immediate office team to schedule meetings, send follow-up emails/calls to support programs and issue management. Manages correspondence requests. Ensures accuracy of and timely management of shared document storage system, including management of academic program advisory committees/boards/group rosters. Analyzes data and project needs to ensure internal FAAP project management system is maintained and up-to-date. Periodically reviews and updates FAAP websites. Serve as office manager to ensure the VP's office needs are met, e.g., supplies, equipment, etc.
10% Researches, monitors and analyzes UC policies for impact on the organization or initiative.
5% Researches and drafts complex proposals, reports, and briefings for Vice Provost. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.
Required Qualifications
Minimum 5 years proven experience and professionalism in providing primary analytic support to high-level administrators.
Demonstrated experience managing small to mid-level projects.
Demonstrated ability and experience determining workload and setting priorities, taking into consideration multiple requests and deadlines and fluctuating priorities.
Experience developing and maintaining cooperative working relationships with individuals at various levels within a large organizational structure.
Demonstrated ability to communicate effectively, both orally and written form, with a diverse group of individuals in a diplomatic, tactful, and professional manner.
Knowledge of common organization- or research-specific and other computer application programs.
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
Ability to use discretion and maintain all confidentiality.
Analytical / problem-solving skills.
Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
Ability to multi-task with demanding timeframes.
Strong policy analysis techniques.
Education
Bachelor's degree in related area and / or equivalent experience / training
SALARY AND BENEFITS Job Title: Project Policy Analyst 3
Job Code: 007398
Salary Grade: Grade 21
Payscale: $90,000 - $105,000
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION This is a hybrid position with three (3) days onsite in Oakland, CA .
Please note: a cover letter must be submitted with your application, if your cover letter has not been submitted with your application it will be considered incomplete.
HOW TO APPLY Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE The first review date for this job is October 9, 2025. The position will be open until filled.
CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy for Employees, Students and Third Parties
APM - 035: Affirmative Action and Nondiscrimination in Employment
EEO STATEMENT The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.
#J-18808-Ljbffr
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
DEPARTMENT OVERVIEW
Faculty Affairs and Academic Programs (FAAP) is home to systemwide academic programs and faculty initiatives that contribute to policy development and management of programs in support of thriving academic careers at the University of California. We provide faculty and students with opportunities to study and work in Washington, DC, Sacramento and internationally in over 40 countries around the world through the UC Center Sacramento and UC Washington Center, as well as UC Education Abroad Program. FAAP also houses the UC Press and California Digital Library which offer publication, media, and digital services available to the UC community as well as to California and to the world.
POSITION SUMMARY
The Project Policy Analyst provides comprehensive administrative leadership and project management support to the office of the Vice Provost, Faculty Affairs and Academic Programs. This role provides executive level analytical and planning support that ranges from managing and coordinating the Vice Provost's calendar, to project support advancing strategic priorities, committees, task forces and advisory groups, and internal and external communications. This role conducts complex analyses requiring knowledge of University administrative organizations, policies, procedures, and practices. Assumes responsibility for coordination of projects initiated by FAAP, provides project support, and analysis of results. Oversees the management of FAAP office operating procedures, file management and issue identification, assignment and coordination of provost and presidential correspondence requests. Takes initiative on projects and tasks. Uses discretion with confidential information and assures timely follow up and completion of projects.
This is a hybrid position with three (3) days onsite in Oakland, CA
. Please note: a cover letter must be submitted with your application, if your cover letter has not been submitted with your application it will be considered incomplete.
Responsibilities
30% Directly supports and maintains Vice Provost's calendar, analyzing requests to assess priorities for meeting scheduling; prepares and submits travel requests and reimbursements
25% Project management and coordination: Assists in project management activities by contributing to the development, implementation, and monitoring of project plans and deliverables. Coordinates project planning and collaboration with academic program and immediate office staff, facilitating effective teamwork and communication to achieve project goals. Coordinate relevant committees and advisory groups for FAAP projects/programs, including meeting agendas, logistics and note-taking, and other communications as needed. Develops, maintains, and manages a shared file management system to organize project documents and resources efficiently, ensuring accessibility and accuracy of information. Actively participates in discussions, meetings, and decision-making processes, documenting key discussions, decisions, and follow-up items accurately and comprehensively. Analyzes and reports results to Vice Provost, as needed; prepares and organizes information for use in discussions and meetings, ensuring that relevant data and materials are readily available and effectively utilized. Leads and/or staffs internal UCOP committees, task forces, and working groups
30% FAAP Operational Management: Work on a variety of ongoing and special ad hoc projects related to FAAP. Work with department leaders and the immediate office team to schedule meetings, send follow-up emails/calls to support programs and issue management. Manages correspondence requests. Ensures accuracy of and timely management of shared document storage system, including management of academic program advisory committees/boards/group rosters. Analyzes data and project needs to ensure internal FAAP project management system is maintained and up-to-date. Periodically reviews and updates FAAP websites. Serve as office manager to ensure the VP's office needs are met, e.g., supplies, equipment, etc.
10% Researches, monitors and analyzes UC policies for impact on the organization or initiative.
5% Researches and drafts complex proposals, reports, and briefings for Vice Provost. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.
Required Qualifications
Minimum 5 years proven experience and professionalism in providing primary analytic support to high-level administrators.
Demonstrated experience managing small to mid-level projects.
Demonstrated ability and experience determining workload and setting priorities, taking into consideration multiple requests and deadlines and fluctuating priorities.
Experience developing and maintaining cooperative working relationships with individuals at various levels within a large organizational structure.
Demonstrated ability to communicate effectively, both orally and written form, with a diverse group of individuals in a diplomatic, tactful, and professional manner.
Knowledge of common organization- or research-specific and other computer application programs.
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
Ability to use discretion and maintain all confidentiality.
Analytical / problem-solving skills.
Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
Ability to multi-task with demanding timeframes.
Strong policy analysis techniques.
Education
Bachelor's degree in related area and / or equivalent experience / training
SALARY AND BENEFITS Job Title: Project Policy Analyst 3
Job Code: 007398
Salary Grade: Grade 21
Payscale: $90,000 - $105,000
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION This is a hybrid position with three (3) days onsite in Oakland, CA .
Please note: a cover letter must be submitted with your application, if your cover letter has not been submitted with your application it will be considered incomplete.
HOW TO APPLY Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE The first review date for this job is October 9, 2025. The position will be open until filled.
CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy for Employees, Students and Third Parties
APM - 035: Affirmative Action and Nondiscrimination in Employment
EEO STATEMENT The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.
#J-18808-Ljbffr