Missoula County
Overview
Partnership Health Center (PHC) is a 14-site, co-applicant Federally Qualified Health Center with Missoula County, providing primary care services including medical, dental, behavioral health, and an on-site pharmacy. PHC serves over 18,000 individuals and families. The organization has previously won regional Employer of Choice awards and offers benefits such as medical (no cost for employee), dental and vision insurance, loan forgiveness, retirement plan contributions, and generous paid time off. This description also notes upcoming changes to the benefits package due to PHC’s separation from Missoula County, with completion expected by the end of the year and anticipated changes effective January 1, 2026. How to apply
Complete all sections of the online application, and include a resume; a resume does not substitute for completing the work history section of the application. Attach a Cover Letter and Resume with your completed application. In your Cover Letter, address your accounting experience and why you want to work for PHC. Incomplete applications or applications without required attachments will be disqualified. A complete job description is available upon request to the Department of Human Resources. Responsibilities
Performs accounting work related to processing and reporting accounts payable, cash receipts, payroll, general ledger and financial reporting for PHC. Prepares and codes claims, scans into database, and enters into CSA. Matches invoices to purchase orders and packing slips when processing claims. Assists department managers with the preparation of purchase orders, claims and travel advances. Inputs and tracks purchase orders. Processes claim checks from the county, scans into PHC database and mails out with a vendor copy biweekly. Collects, processes, and balances daily deposits. Prepares daily cash journal entry for Missoula County Treasurer's Department. Receives NSF check information, corresponds with collection agency, and sets up billing alerts in PHC's clinic and pharmacy software. Executes detailed procedures to calculate and process PHC payroll documents using two time keeping systems. Enters cost center coding, staff schedules and all relevant employee information into the system. Tracks paid leave hours on accrual reports with employee requests, and makes adjustments as necessary. Prepares payroll reports for supervisors and grant reporting purposes. Processes employee claims for Continuing Education (CE) expenses, tracks provider CE hours and maintains balances of CE hours in Excel. Prepares invoices for outside agencies for reimbursement of employee wages. Reviews monthly labs to ensure patient bills are correct. Adds missing labs to patient accounts. Makes slide balance adjustments and rebills for insurance. Reviews Medicare and Medicaid eligibility, researches and writes up adjustments for outsourced and state labs incorrectly billed to PHC. Reviews claims and makes adjustments in eClinical Works that affect grants received by PHC. Reviews claim forms monthly and reclassifies appropriate clinic charges to grant expense accounts. Maintains fixed asset schedule. Conducts periodic audits and tags equipment. Prepares work papers for annual audit. Performs related work as required or directed by the Controller. Supervision
Supervision received: Works under the direction of the Controller. Supervision exercised: None. Working relationships: Requires regular contact with all financial services staff, with vendors and with other PHC departments and County of Missoula departments. Occasional contact with outside audit representatives. Contacts are to give or receive information, resolve problems, and coordinate work efforts. Required knowledge, skills, and abilities
Knowledge:
Considerable knowledge of automated accounting systems and spreadsheets; general ledger accounting; HIPAA compliance; PHC Corporate Compliance Guidelines; healthcare and governmental accounting and reporting practices; business English, spelling and punctuation. Skills:
Proficiency with automated accounting (CSA) and timekeeping systems; Excel and word processing; eClinical software; calculator and related equipment. Abilities:
Ability to perform complex, detailed work with high accuracy; plan and manage multiple deadlines; perform moderately complex calculations and reconcile outputs; work independently with minimal supervision; interpret regulations and make decisions per policies; establish effective working relationships; communicate effectively in English, orally and in writing. An equivalent combination of education and experience may be considered. Education:
Associate’s Degree in Accounting or a Certificate in Accounting from an accredited technical school. Experience:
Two years of accounting experience; health care or governmental accounting experience preferred. Special requirements:
Immunizations or proof of immunity to certain infectious diseases and a TB test. New employees may be asked about vaccination status and offered assistance to receive necessary immunizations. The work is office-based, with significant computer use and occasional bending, stooping, and medium lifting (25-35 pounds). Potential exposure to communicable diseases. This position is not eligible for full-time remote work.
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Partnership Health Center (PHC) is a 14-site, co-applicant Federally Qualified Health Center with Missoula County, providing primary care services including medical, dental, behavioral health, and an on-site pharmacy. PHC serves over 18,000 individuals and families. The organization has previously won regional Employer of Choice awards and offers benefits such as medical (no cost for employee), dental and vision insurance, loan forgiveness, retirement plan contributions, and generous paid time off. This description also notes upcoming changes to the benefits package due to PHC’s separation from Missoula County, with completion expected by the end of the year and anticipated changes effective January 1, 2026. How to apply
Complete all sections of the online application, and include a resume; a resume does not substitute for completing the work history section of the application. Attach a Cover Letter and Resume with your completed application. In your Cover Letter, address your accounting experience and why you want to work for PHC. Incomplete applications or applications without required attachments will be disqualified. A complete job description is available upon request to the Department of Human Resources. Responsibilities
Performs accounting work related to processing and reporting accounts payable, cash receipts, payroll, general ledger and financial reporting for PHC. Prepares and codes claims, scans into database, and enters into CSA. Matches invoices to purchase orders and packing slips when processing claims. Assists department managers with the preparation of purchase orders, claims and travel advances. Inputs and tracks purchase orders. Processes claim checks from the county, scans into PHC database and mails out with a vendor copy biweekly. Collects, processes, and balances daily deposits. Prepares daily cash journal entry for Missoula County Treasurer's Department. Receives NSF check information, corresponds with collection agency, and sets up billing alerts in PHC's clinic and pharmacy software. Executes detailed procedures to calculate and process PHC payroll documents using two time keeping systems. Enters cost center coding, staff schedules and all relevant employee information into the system. Tracks paid leave hours on accrual reports with employee requests, and makes adjustments as necessary. Prepares payroll reports for supervisors and grant reporting purposes. Processes employee claims for Continuing Education (CE) expenses, tracks provider CE hours and maintains balances of CE hours in Excel. Prepares invoices for outside agencies for reimbursement of employee wages. Reviews monthly labs to ensure patient bills are correct. Adds missing labs to patient accounts. Makes slide balance adjustments and rebills for insurance. Reviews Medicare and Medicaid eligibility, researches and writes up adjustments for outsourced and state labs incorrectly billed to PHC. Reviews claims and makes adjustments in eClinical Works that affect grants received by PHC. Reviews claim forms monthly and reclassifies appropriate clinic charges to grant expense accounts. Maintains fixed asset schedule. Conducts periodic audits and tags equipment. Prepares work papers for annual audit. Performs related work as required or directed by the Controller. Supervision
Supervision received: Works under the direction of the Controller. Supervision exercised: None. Working relationships: Requires regular contact with all financial services staff, with vendors and with other PHC departments and County of Missoula departments. Occasional contact with outside audit representatives. Contacts are to give or receive information, resolve problems, and coordinate work efforts. Required knowledge, skills, and abilities
Knowledge:
Considerable knowledge of automated accounting systems and spreadsheets; general ledger accounting; HIPAA compliance; PHC Corporate Compliance Guidelines; healthcare and governmental accounting and reporting practices; business English, spelling and punctuation. Skills:
Proficiency with automated accounting (CSA) and timekeeping systems; Excel and word processing; eClinical software; calculator and related equipment. Abilities:
Ability to perform complex, detailed work with high accuracy; plan and manage multiple deadlines; perform moderately complex calculations and reconcile outputs; work independently with minimal supervision; interpret regulations and make decisions per policies; establish effective working relationships; communicate effectively in English, orally and in writing. An equivalent combination of education and experience may be considered. Education:
Associate’s Degree in Accounting or a Certificate in Accounting from an accredited technical school. Experience:
Two years of accounting experience; health care or governmental accounting experience preferred. Special requirements:
Immunizations or proof of immunity to certain infectious diseases and a TB test. New employees may be asked about vaccination status and offered assistance to receive necessary immunizations. The work is office-based, with significant computer use and occasional bending, stooping, and medium lifting (25-35 pounds). Potential exposure to communicable diseases. This position is not eligible for full-time remote work.
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