City of Bay City, Michigan
Accounts Payable - Payroll Technician
City of Bay City, Michigan, Bay City, Michigan, United States, 48706
Overview
Accounts Payable - Payroll Technician role at City of Bay City, Michigan. Full Time - Accounts Payable/Payroll Technician, Fiscal Services Department - Teamsters 214 Non Supervisory. Job Summary
The following is intended as a brief description of the duties, responsibilities, and requirements of the position listed above and is not comprehensive. This is a highly confidential and skilled position in the Finance Department that requires complex clerical and mathematical tasks, computer work, and recordkeeping. Independent judgement required in making decisions in accordance with established rules and procedures. This position is responsible for maintaining the accounts payable functions of fiscal services as well as the shared duties of maintaining payroll operations. This will be done in accordance with state & Federal regulation, established policies, procedure, and collective bargaining agreements. Work involves processing and creating various reports related to the Payroll and Accounts Payable process. Work is reviewed under the general supervision of the Deputy Fiscal Services Director, and through internal checks and audits. Responsibilities
Accounts Payable: Ensure payments to vendors are completed in a timely, accurate and efficient manner. Lead problem resolution between vendors and city departments and divisions. Process accounts payable: sort invoices, code to proper accounts, investigate conflicting information, obtain authorizations, and submit to appropriate departments. Enter batches and edits to payables within established deadlines. Verify status of payables, respond to supplier and employee inquiries, and ensure supporting information is scanned into the Accounts Payable system. Generate and compile reports as requested; provide information for budget requests as directed. Initiate posting of accounts payable journal entries to the general ledger and prepare budget progress reports. Audit documents and reports for accuracy; assist in annual audits and year-end close; act as liaison with other departments. Coordinate and process all Accounts Payable payments, including edit reconciliation, preparation, and audit monthly credit card statements for compliance with City policy. Perform general accounting functions related to accounts payable and maintain specialized accounting records. Support activities related to the functional area, including serving as back-up for payroll. Prepare and distribute 1099 forms for vendors; assemble an accurate accounts payable listing at year-end. Review all accounts payable transactions entered by City Departments for proper documentation and compliance with City policies, procedures and practices. Perform other duties as required. Payroll Notes
Payroll duties are shared with other staff. Maintain and verify payroll data, time records, deductions, garnishments, accruals, tax information, stipends, and all payroll files and records. Process bi-weekly payroll within established deadlines and handle deduction disbursements via Accounts Payable; process and distribute annual W-2s. Communicate effectively with timekeepers, managers, and employees regarding payroll processes and resolve issues in a timely manner; assist with training end-users of timekeeping and self-service software. Handle all reporting for City Retirement plans (MERS, Mission Square) and other payroll reporting, including electronic fund transfers to financial institutions. Coordinate workers' compensation data with third-party administrators and assist with the annual workers' compensation audit. Prepare and distribute reports for state or federal agencies, budgeting, contracts negotiation, or other City planning processes; handle employment and wage verifications. Ensure employees on unpaid leaves remit missed deductions during the unpaid leave. Data entry of voluntary employee deductions (e.g., Health Savings Accounts, 457 and Roth IRA elections). Perform other duties as required. Minimum Qualifications
Knowledge, skills, and abilities are representative of those required to perform the essential functions. The Fiscal Services Director may accept any combination of experience, education, skills, and certifications at their discretion. Knowledge Of
Substantial skills and knowledge in office software (Windows, Microsoft Office, New World Financial system). Knowledge of operations of office equipment and related processes. Ability To
Ability to work independently on confidential assignments and handle confidential information with discretion. Strong attention to detail and ability to work effectively in a team. Ability to communicate effectively with employees, management, vendors, and the public in writing, verbally, and electronically. Education/Experience
Associate's degree in a business-related field or equivalent combination of experience and/or training in payroll and/or accounts payable. Experience with office procedures, records management, business English, and computer operations. Must possess and maintain a valid State of Michigan Driver's license. Salary: $19.29 per hour Note: Please See The Full Job Description For More Information
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Accounts Payable - Payroll Technician role at City of Bay City, Michigan. Full Time - Accounts Payable/Payroll Technician, Fiscal Services Department - Teamsters 214 Non Supervisory. Job Summary
The following is intended as a brief description of the duties, responsibilities, and requirements of the position listed above and is not comprehensive. This is a highly confidential and skilled position in the Finance Department that requires complex clerical and mathematical tasks, computer work, and recordkeeping. Independent judgement required in making decisions in accordance with established rules and procedures. This position is responsible for maintaining the accounts payable functions of fiscal services as well as the shared duties of maintaining payroll operations. This will be done in accordance with state & Federal regulation, established policies, procedure, and collective bargaining agreements. Work involves processing and creating various reports related to the Payroll and Accounts Payable process. Work is reviewed under the general supervision of the Deputy Fiscal Services Director, and through internal checks and audits. Responsibilities
Accounts Payable: Ensure payments to vendors are completed in a timely, accurate and efficient manner. Lead problem resolution between vendors and city departments and divisions. Process accounts payable: sort invoices, code to proper accounts, investigate conflicting information, obtain authorizations, and submit to appropriate departments. Enter batches and edits to payables within established deadlines. Verify status of payables, respond to supplier and employee inquiries, and ensure supporting information is scanned into the Accounts Payable system. Generate and compile reports as requested; provide information for budget requests as directed. Initiate posting of accounts payable journal entries to the general ledger and prepare budget progress reports. Audit documents and reports for accuracy; assist in annual audits and year-end close; act as liaison with other departments. Coordinate and process all Accounts Payable payments, including edit reconciliation, preparation, and audit monthly credit card statements for compliance with City policy. Perform general accounting functions related to accounts payable and maintain specialized accounting records. Support activities related to the functional area, including serving as back-up for payroll. Prepare and distribute 1099 forms for vendors; assemble an accurate accounts payable listing at year-end. Review all accounts payable transactions entered by City Departments for proper documentation and compliance with City policies, procedures and practices. Perform other duties as required. Payroll Notes
Payroll duties are shared with other staff. Maintain and verify payroll data, time records, deductions, garnishments, accruals, tax information, stipends, and all payroll files and records. Process bi-weekly payroll within established deadlines and handle deduction disbursements via Accounts Payable; process and distribute annual W-2s. Communicate effectively with timekeepers, managers, and employees regarding payroll processes and resolve issues in a timely manner; assist with training end-users of timekeeping and self-service software. Handle all reporting for City Retirement plans (MERS, Mission Square) and other payroll reporting, including electronic fund transfers to financial institutions. Coordinate workers' compensation data with third-party administrators and assist with the annual workers' compensation audit. Prepare and distribute reports for state or federal agencies, budgeting, contracts negotiation, or other City planning processes; handle employment and wage verifications. Ensure employees on unpaid leaves remit missed deductions during the unpaid leave. Data entry of voluntary employee deductions (e.g., Health Savings Accounts, 457 and Roth IRA elections). Perform other duties as required. Minimum Qualifications
Knowledge, skills, and abilities are representative of those required to perform the essential functions. The Fiscal Services Director may accept any combination of experience, education, skills, and certifications at their discretion. Knowledge Of
Substantial skills and knowledge in office software (Windows, Microsoft Office, New World Financial system). Knowledge of operations of office equipment and related processes. Ability To
Ability to work independently on confidential assignments and handle confidential information with discretion. Strong attention to detail and ability to work effectively in a team. Ability to communicate effectively with employees, management, vendors, and the public in writing, verbally, and electronically. Education/Experience
Associate's degree in a business-related field or equivalent combination of experience and/or training in payroll and/or accounts payable. Experience with office procedures, records management, business English, and computer operations. Must possess and maintain a valid State of Michigan Driver's license. Salary: $19.29 per hour Note: Please See The Full Job Description For More Information
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