Lansdale Borough
Accounts Payable / Payroll Specialist
Lansdale Borough, Lansdale, Pennsylvania, United States
Position Summary
We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate should be highly motivated, organized, team-oriented, positive and talented while having a strong background in invoicing and payroll processing. Essential Duties and Responsibilities
Accounts Payable
Review daily schedules and mail to identify expenses to be paid for assigned departments. Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing. Investigate account discrepancies, determine causes for the discrepancies and take the appropriate steps to fix the account. Assess payment amount and manage recurring invoices for mandatory payments, maintaining invoices in designated locations. Analyze expenses with Department Leaders while handling research items related to Accounts Payable, addressing them in the system or escalating them to the appropriate party. Assess and analyze status of vendor inquiries. Prepare tax documents for vendors and the IRS when necessary. Ensure annual Association dues to the State are paid on time. Maintain accurate records of all Accounts Payables as per provided guidelines. Coordinate year-end activities to ensure a seamless transition of records from year to year. Payroll
Process biweekly payroll for employees accurately and timely. Reconcile payroll prior to transmission and validate confirmed reports. Ensure compliance with all relevant laws, regulations, and collective bargaining agreements. Handle inquiries regarding payroll matters Collaborate with HR to ensure accurate employee data. Assist in general ledger reconciliations related to payroll, including withholding accounts, benefits invoicing, and wage expense. Provide outstanding customer service. Education and Skill Requirements
Bachelor's degree in Accounting, Finance, or related field preferred; Associates degree required. Possess 2-4 years of experience in accounts payable and/or payroll processing. Experience with account reconciliation and general ledger reconciliation. Data entry skills with a high level of accuracy. Familiarity with financial software for payroll management. Excellent phone communication and interpersonal skills are required to assist internal customers with problem solving. Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research. Attention to detail and accuracy are essential when processing invoices, payments, and payroll. Strong organizational skills and the ability to meet deadlines are crucial. Excellent verbal and written communication skills are a must. Ability to handle sensitive or confidential information is necessary. Capable of working both in a team environment and independently with self-motivation. Critical thinking, problem-solving, judgment, and decision-making skills are required. Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research. Attention to detail and accuracy are essential when processing invoices, payments, and payroll. Strong organizational skills and the ability to meet deadlines are crucial. Excellent verbal and written communication skills are a must. Ability to handle sensitive or confidential information is necessary. Capable of working both in a team environment and independently with self-motivation. Critical thinking, problem-solving, judgment, and decision-making skills are required.
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We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate should be highly motivated, organized, team-oriented, positive and talented while having a strong background in invoicing and payroll processing. Essential Duties and Responsibilities
Accounts Payable
Review daily schedules and mail to identify expenses to be paid for assigned departments. Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing. Investigate account discrepancies, determine causes for the discrepancies and take the appropriate steps to fix the account. Assess payment amount and manage recurring invoices for mandatory payments, maintaining invoices in designated locations. Analyze expenses with Department Leaders while handling research items related to Accounts Payable, addressing them in the system or escalating them to the appropriate party. Assess and analyze status of vendor inquiries. Prepare tax documents for vendors and the IRS when necessary. Ensure annual Association dues to the State are paid on time. Maintain accurate records of all Accounts Payables as per provided guidelines. Coordinate year-end activities to ensure a seamless transition of records from year to year. Payroll
Process biweekly payroll for employees accurately and timely. Reconcile payroll prior to transmission and validate confirmed reports. Ensure compliance with all relevant laws, regulations, and collective bargaining agreements. Handle inquiries regarding payroll matters Collaborate with HR to ensure accurate employee data. Assist in general ledger reconciliations related to payroll, including withholding accounts, benefits invoicing, and wage expense. Provide outstanding customer service. Education and Skill Requirements
Bachelor's degree in Accounting, Finance, or related field preferred; Associates degree required. Possess 2-4 years of experience in accounts payable and/or payroll processing. Experience with account reconciliation and general ledger reconciliation. Data entry skills with a high level of accuracy. Familiarity with financial software for payroll management. Excellent phone communication and interpersonal skills are required to assist internal customers with problem solving. Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research. Attention to detail and accuracy are essential when processing invoices, payments, and payroll. Strong organizational skills and the ability to meet deadlines are crucial. Excellent verbal and written communication skills are a must. Ability to handle sensitive or confidential information is necessary. Capable of working both in a team environment and independently with self-motivation. Critical thinking, problem-solving, judgment, and decision-making skills are required. Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research. Attention to detail and accuracy are essential when processing invoices, payments, and payroll. Strong organizational skills and the ability to meet deadlines are crucial. Excellent verbal and written communication skills are a must. Ability to handle sensitive or confidential information is necessary. Capable of working both in a team environment and independently with self-motivation. Critical thinking, problem-solving, judgment, and decision-making skills are required.
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