Cincinnati State Technical and Community College
Payroll Manager
Cincinnati State Technical and Community College, Cincinnati, Ohio, United States, 45208
Overview
The Payroll Manager is responsible for the accurate and timely processing of payroll for all college employees, including faculty, staff, student workers, and adjunct instructors. This role ensures compliance with federal, state, and local regulations, as well as internal college policies and collective bargaining agreements. The Payroll Manager serves as a liaison between Human Resources, Finance, and other campus departments to coordinate payroll operations and reporting. Key Responsibilities
Manage and process biweekly payrolls for exempt and non-exempt employees. Ensure accuracy in wage payments, tax withholdings, deductions, garnishments, benefits, and retirement contributions. Process the necessary reporting and remitting of benefits payments. Maintain compliance with federal/state labor laws, IRS regulations, and college policies. Oversee payroll-related reporting, including W-2s, 941s, STRS, SERS, and other required filings. Collaborate with HR on new hires, terminations, promotions, and leave-tracking as it relates to payroll. Interpret and implement payroll-related provisions in union contracts and personnel policies. Supervise and support payroll staff, including training, performance reviews, and workflow management. Manage payroll system setup and updates across internal ERP and Payroll systems, as well as third-party payroll providers. Reconcile general ledger payroll accounts and coordinate journal entries and audits with the accounting department. Serve as primary point of contact for payroll-related inquiries from employees and departments. Participate in internal audits and external financial audits as needed. Required Qualifications
Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Minimum of 3 years of payroll experience, with at least 2 years in a supervisory or management role. Strong knowledge of payroll laws and regulations (FLSA, IRS, DOL, etc.). Experience working with payroll systems and HRIS platforms. Excellent analytical, organizational, communication skills, and close attention to detail. High level of integrity and discretion in handling confidential information. Preferred Qualifications
At least 2 years supervisory or management experience. Experience in higher education or public sector environment. Familiarity with unionized workforces and collective bargaining agreements. CPP (Certified Payroll Professional) certification. Proficiency with systems such as Ellucian Colleague and ADP. Proficiency with systems such as Ellucian Colleague and ADP. Work Environment
Office environment on a college campus. Occasional extended hours during peak payroll periods or year-end processing. Details
Reports To: Controller Position Level: Management Compensation: $70,000/annual Contract Affiliation: Non-Bargaining Status: Fulltime Classification: Exempt Benefits
Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium) Dental Insurance (employer covers 100% of the premium) Vision Insurance NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment! Flexible Spending Accounts and Health Savings Account (employer contributions) Short-Term Disability: Offering 60% of your salary with a max of $500 weekly Life Insurance and AD&D Insurance (employer paid) Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense Pet Insurance Employee Assistance Plan for employees, spouse and dependents Tuition Waiver for employees, spouse and dependents Tuition Reimbursement Free parking 10 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days. Employees at Cincinnati State qualifies for Public Service Loan Forgiveness Retirement
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan. Cincinnati State Is An E-Verify Employer
If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S. You'll need to provide original, acceptable documents—no photocopies—to complete the I-9 process. A list of acceptable documents can be seen here: USCIS I-9 website Statement of Commitment
The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth. The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions. The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly. The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community. The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.
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The Payroll Manager is responsible for the accurate and timely processing of payroll for all college employees, including faculty, staff, student workers, and adjunct instructors. This role ensures compliance with federal, state, and local regulations, as well as internal college policies and collective bargaining agreements. The Payroll Manager serves as a liaison between Human Resources, Finance, and other campus departments to coordinate payroll operations and reporting. Key Responsibilities
Manage and process biweekly payrolls for exempt and non-exempt employees. Ensure accuracy in wage payments, tax withholdings, deductions, garnishments, benefits, and retirement contributions. Process the necessary reporting and remitting of benefits payments. Maintain compliance with federal/state labor laws, IRS regulations, and college policies. Oversee payroll-related reporting, including W-2s, 941s, STRS, SERS, and other required filings. Collaborate with HR on new hires, terminations, promotions, and leave-tracking as it relates to payroll. Interpret and implement payroll-related provisions in union contracts and personnel policies. Supervise and support payroll staff, including training, performance reviews, and workflow management. Manage payroll system setup and updates across internal ERP and Payroll systems, as well as third-party payroll providers. Reconcile general ledger payroll accounts and coordinate journal entries and audits with the accounting department. Serve as primary point of contact for payroll-related inquiries from employees and departments. Participate in internal audits and external financial audits as needed. Required Qualifications
Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Minimum of 3 years of payroll experience, with at least 2 years in a supervisory or management role. Strong knowledge of payroll laws and regulations (FLSA, IRS, DOL, etc.). Experience working with payroll systems and HRIS platforms. Excellent analytical, organizational, communication skills, and close attention to detail. High level of integrity and discretion in handling confidential information. Preferred Qualifications
At least 2 years supervisory or management experience. Experience in higher education or public sector environment. Familiarity with unionized workforces and collective bargaining agreements. CPP (Certified Payroll Professional) certification. Proficiency with systems such as Ellucian Colleague and ADP. Proficiency with systems such as Ellucian Colleague and ADP. Work Environment
Office environment on a college campus. Occasional extended hours during peak payroll periods or year-end processing. Details
Reports To: Controller Position Level: Management Compensation: $70,000/annual Contract Affiliation: Non-Bargaining Status: Fulltime Classification: Exempt Benefits
Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium) Dental Insurance (employer covers 100% of the premium) Vision Insurance NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment! Flexible Spending Accounts and Health Savings Account (employer contributions) Short-Term Disability: Offering 60% of your salary with a max of $500 weekly Life Insurance and AD&D Insurance (employer paid) Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense Pet Insurance Employee Assistance Plan for employees, spouse and dependents Tuition Waiver for employees, spouse and dependents Tuition Reimbursement Free parking 10 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days. Employees at Cincinnati State qualifies for Public Service Loan Forgiveness Retirement
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan. Cincinnati State Is An E-Verify Employer
If you're hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S. You'll need to provide original, acceptable documents—no photocopies—to complete the I-9 process. A list of acceptable documents can be seen here: USCIS I-9 website Statement of Commitment
The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth. The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions. The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly. The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community. The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.
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