Seneca Holdings
Executive Specialist/Office Management Specialist (Active Secret Clearance Requi
Seneca Holdings, Washington, District of Columbia, us, 20022
Overview
Great Hill Solutions, LLC
is part of the
Seneca Nation Group (SNG)
portfolio of companies.
SNG
is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.
Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.
Position Great Hill
is seeking an
Executive Specialist/Office Management Specialist
in
Washington, DC . The objective of this work is to provide Executive Specialist support to senior level officials for one of Great Hill Solutions' government clients.
Responsibilities
Reports directly to a DAS and the Director (and/or policy coordinator). Handles all requests for meetings and appointments, decides the distribution of the Deputy Assistant Secretary's time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers and discusses with officials invited to meetings called by the Deputy Assistant Secretary the subject of the meetings to ensure proper information is provided.
Provide support services including office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling to meet the needs of the team.
Carry out special assignments for the Deputy Assistant Secretary that require tact, diplomacy, and comprehensive knowledge of the Deputy Assistant Secretary's views.
Answer and promptly handle telephone calls coming into the office.
Maintain the schedule for the Special Representative and the Office Director.
Manage passports and visa procurement for all travel in support of the office.
Prepare correspondence, telegrams, and memoranda, ensuring they conform to style and format guidelines established by the Department's Executive Secretariat.
Draft/prepare travel authorizations on behalf of office members; prepare trip itineraries, obtain travel expense estimates, and assist travelers in preparing electronic travel vouchers upon completion of trips.
Follow up with travelers to ensure all expense documents are submitted on time (within 30 days).
Review incoming correspondence and forward with necessary information or instructions; compose replies when appropriate.
Maintain office files and procure necessary office supplies.
Prepare time-and-attendance sheets and vouchers for taxis and representational funds.
Ability to work under pressure and meet tight or short deadlines.
Conduct information searches, compile data, and perform preliminary analyses as requested or initiated.
Coordinate social arrangements and obligations as part of the official responsibility of the office.
Manage other tasks authorized by the Government Task Manager that fall within the scope of this task order.
Basic Qualifications
Excellent knowledge of Department of State operations and overall office management experience.
Experience as a secretary/office manager working under pressure.
Working knowledge of personal computers and general administrative practices.
Extensive experience with working with classified and unclassified computer databases; proficient in Excel, Microsoft Word, and related programs.
Extensive experience with travel arranging through E2 is highly preferred.
Attention to detail and initiative to manage tasks proactively.
Active Secret Clearance.
Equal Opportunity Statement Seneca Holdings
provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises their rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.
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Great Hill Solutions, LLC
is part of the
Seneca Nation Group (SNG)
portfolio of companies.
SNG
is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.
Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.
Position Great Hill
is seeking an
Executive Specialist/Office Management Specialist
in
Washington, DC . The objective of this work is to provide Executive Specialist support to senior level officials for one of Great Hill Solutions' government clients.
Responsibilities
Reports directly to a DAS and the Director (and/or policy coordinator). Handles all requests for meetings and appointments, decides the distribution of the Deputy Assistant Secretary's time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers and discusses with officials invited to meetings called by the Deputy Assistant Secretary the subject of the meetings to ensure proper information is provided.
Provide support services including office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling to meet the needs of the team.
Carry out special assignments for the Deputy Assistant Secretary that require tact, diplomacy, and comprehensive knowledge of the Deputy Assistant Secretary's views.
Answer and promptly handle telephone calls coming into the office.
Maintain the schedule for the Special Representative and the Office Director.
Manage passports and visa procurement for all travel in support of the office.
Prepare correspondence, telegrams, and memoranda, ensuring they conform to style and format guidelines established by the Department's Executive Secretariat.
Draft/prepare travel authorizations on behalf of office members; prepare trip itineraries, obtain travel expense estimates, and assist travelers in preparing electronic travel vouchers upon completion of trips.
Follow up with travelers to ensure all expense documents are submitted on time (within 30 days).
Review incoming correspondence and forward with necessary information or instructions; compose replies when appropriate.
Maintain office files and procure necessary office supplies.
Prepare time-and-attendance sheets and vouchers for taxis and representational funds.
Ability to work under pressure and meet tight or short deadlines.
Conduct information searches, compile data, and perform preliminary analyses as requested or initiated.
Coordinate social arrangements and obligations as part of the official responsibility of the office.
Manage other tasks authorized by the Government Task Manager that fall within the scope of this task order.
Basic Qualifications
Excellent knowledge of Department of State operations and overall office management experience.
Experience as a secretary/office manager working under pressure.
Working knowledge of personal computers and general administrative practices.
Extensive experience with working with classified and unclassified computer databases; proficient in Excel, Microsoft Word, and related programs.
Extensive experience with travel arranging through E2 is highly preferred.
Attention to detail and initiative to manage tasks proactively.
Active Secret Clearance.
Equal Opportunity Statement Seneca Holdings
provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises their rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.
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