Michaudcooley
Billing and Contracts Specialist - Hybrid
Michaudcooley, Minneapolis, Minnesota, United States, 55400
Overview
Billing and Contracts Specialist We are seeking a detail-oriented and proactive Billing and Contracts Specialist to join our dynamic team. This role is full-time and vital in ensuring the accuracy and timeliness of client invoicing, reporting, and collections, while also maintaining comprehensive and precise project contract records. The ideal candidate will support the accounting department by upholding internal controls and segregation of duties, contributing to the overall financial integrity of our organization. If you are committed to accuracy, integrity, and excellence, we invite you to become part of our collaborative and values-driven culture. Michaud Cooley Erickson (MCE) is a consulting engineering firm grounded in producing quality designs across all MEP systems. We value the skills and backgrounds of our staff members; together, we form a diverse, well-rounded team. Our projects span a diversity of markets, allowing for unique opportunities for professional growth. Requirements
Client Invoicing & Collections
Prepare and issue accurate client invoices based on timesheets and expense reports. Collaborate with Project Managers to finalize invoice approvals and ensure timely submissions. Enter invoice data into client-specific systems and maintain billing rate tables. Professionally manage cash collections, ensuring timely payments while maintaining positive client relationships. Support collection efforts with documentation and escalate to Project Managers when necessary. Contract Management
Maintain complete and accurate contract files, including MSAs, POs, PSAs, SOWs, and change orders. Ensure timely initiation and execution of contract documents in compliance with company policies. Track projects lacking contracts or pending additional services. Project Setup
Assign and manage project numbers and ensure accurate setup in project and CRM systems. Create network folders and maintain project templates in Ajera. Compliance & Administrative Support
Coordinate with insurance brokers to maintain up-to-date client certificates. Manage compliance with Metropolitan Airport Commission (MAC) requirements including SIDA badge and CBP seal renewals, access requests, and audits. Provide backup support for front desk operations. Education and Experience
High School Diploma, at a minimum with 2 years relevant experience Associate Degree in accounting preferred Experience with invoicing in a professional service firm preferred Skills, Abilities, and Attributes
Always act with the highest degree of honesty and integrity with ethical business practices Respect and protect confidential staff, project, client and financial information; both personal and company information A thorough knowledge of accounting information and ability to communicate it to Principals, Project Managers, management and co workers Collaboration with teams, departments, management and clients to achieve Company goals and objectives Excellent organization and prioritization skills Ability to effectively manage multiple tasks concurrently Work positively in a team environment Utilize professional judgement in determining how and what to invoice or expense to clients to achieve invoicing targets for the Company while also meeting contractual requirements with the client Bring to the attention of the CFO, Principals or Owners any concerns with internal controls or any possible concerns with financial improprieties Present oneself professionally in both dress and conduct Software Knowledge
Billing software, Ajera preferred Project management tools and software Banking software and tools Microsoft Office Suite of products Benefits
Amazing coworkers Great medical plan benefit options Dental & Vision benefits 401(k) with generous employer match PTO Floating Holiday and Community Service Day Employer paid short- and long-term disability Hybrid working arrangement Onsite amenities that make working at MCE fun and rewarding. Base Salary Range:
$24.52 - 31.88 per hour MCE is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender orientation, gender identity, national origin, disability, or protected Veteran status. Attention Recruitment Agencies: MCE does not accept unsolicited resumes from agencies. Please do not send resumes to our careers email or to any employees. MCE will not be responsible for any fees associated with unsolicited submissions. Only MCE’s Human Resources Leadership can authorize third-party recruiting agreements. Any agreements made without proper authorization will not be recognized, and we will not be liable for any fees related to them. Thank you.
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Billing and Contracts Specialist We are seeking a detail-oriented and proactive Billing and Contracts Specialist to join our dynamic team. This role is full-time and vital in ensuring the accuracy and timeliness of client invoicing, reporting, and collections, while also maintaining comprehensive and precise project contract records. The ideal candidate will support the accounting department by upholding internal controls and segregation of duties, contributing to the overall financial integrity of our organization. If you are committed to accuracy, integrity, and excellence, we invite you to become part of our collaborative and values-driven culture. Michaud Cooley Erickson (MCE) is a consulting engineering firm grounded in producing quality designs across all MEP systems. We value the skills and backgrounds of our staff members; together, we form a diverse, well-rounded team. Our projects span a diversity of markets, allowing for unique opportunities for professional growth. Requirements
Client Invoicing & Collections
Prepare and issue accurate client invoices based on timesheets and expense reports. Collaborate with Project Managers to finalize invoice approvals and ensure timely submissions. Enter invoice data into client-specific systems and maintain billing rate tables. Professionally manage cash collections, ensuring timely payments while maintaining positive client relationships. Support collection efforts with documentation and escalate to Project Managers when necessary. Contract Management
Maintain complete and accurate contract files, including MSAs, POs, PSAs, SOWs, and change orders. Ensure timely initiation and execution of contract documents in compliance with company policies. Track projects lacking contracts or pending additional services. Project Setup
Assign and manage project numbers and ensure accurate setup in project and CRM systems. Create network folders and maintain project templates in Ajera. Compliance & Administrative Support
Coordinate with insurance brokers to maintain up-to-date client certificates. Manage compliance with Metropolitan Airport Commission (MAC) requirements including SIDA badge and CBP seal renewals, access requests, and audits. Provide backup support for front desk operations. Education and Experience
High School Diploma, at a minimum with 2 years relevant experience Associate Degree in accounting preferred Experience with invoicing in a professional service firm preferred Skills, Abilities, and Attributes
Always act with the highest degree of honesty and integrity with ethical business practices Respect and protect confidential staff, project, client and financial information; both personal and company information A thorough knowledge of accounting information and ability to communicate it to Principals, Project Managers, management and co workers Collaboration with teams, departments, management and clients to achieve Company goals and objectives Excellent organization and prioritization skills Ability to effectively manage multiple tasks concurrently Work positively in a team environment Utilize professional judgement in determining how and what to invoice or expense to clients to achieve invoicing targets for the Company while also meeting contractual requirements with the client Bring to the attention of the CFO, Principals or Owners any concerns with internal controls or any possible concerns with financial improprieties Present oneself professionally in both dress and conduct Software Knowledge
Billing software, Ajera preferred Project management tools and software Banking software and tools Microsoft Office Suite of products Benefits
Amazing coworkers Great medical plan benefit options Dental & Vision benefits 401(k) with generous employer match PTO Floating Holiday and Community Service Day Employer paid short- and long-term disability Hybrid working arrangement Onsite amenities that make working at MCE fun and rewarding. Base Salary Range:
$24.52 - 31.88 per hour MCE is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender orientation, gender identity, national origin, disability, or protected Veteran status. Attention Recruitment Agencies: MCE does not accept unsolicited resumes from agencies. Please do not send resumes to our careers email or to any employees. MCE will not be responsible for any fees associated with unsolicited submissions. Only MCE’s Human Resources Leadership can authorize third-party recruiting agreements. Any agreements made without proper authorization will not be recognized, and we will not be liable for any fees related to them. Thank you.
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