Michael Page
Legal Billing Coordinator
role at
Michael Page
Our client, an AM Top 100 law firm based in Century City, LA, is looking for an experienced Legal Billing Coordinator. This is a temporary role requiring 1+ year of legal billing experience and immediate availability to start a new role. The position is five days per week in office with hybrid flexibility to be offered later.
Base pay range
$35.00/hr - $45.00/hr
Description This role will involve:
Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring invoices are issued timely and accurately, inclusive of client terms and discounts
Apply best practices to create, present and distribute pro formas and client invoices
Ensure compliance with firm and outside counsel guidelines
Submit e-invoices on a timely basis with all necessary supporting documentation
Address and resolve revisions to invoices promptly
Manage the unbilled inventory for an assigned group of lawyers
Maintain consistent and regular communication with lawyers regarding aged balances; leverage secretaries and firm management to escalate problem accounts
Make recommendations for write-offs of aged or disputed balances where appropriate
Respond to information requests from lawyers, clients and staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash
Communicate firm policies and guidelines to lawyers and clients as appropriate
Support client and partner requests for accrual information
Produce and distribute standard unbilled proformas which recap client/matter time and disbursements
Analyze short paid invoices and determine the correct course of action to resolve
Utilize firm standard reporting tools (especially Excel and BRL dashboards) to respond to information requests
Assist with the application of unidentified cash receipts, ensuring prompt resolution
Assist timekeepers and secretaries with diary entry issues and transfers between matters
Ensure requests for alternative fee arrangements are communicated to the Pricing Committee for review and disposition
Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection
Provide audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances
Profile The successful candidate will have:
MUST HAVE billing software experience with 3E, Elite or Aderant
Strong analytical and critical thinking skills
A minimum of 1 year legal billing experience
Must be a team player with strong interpersonal skills
Possess a high degree of confidence and professional maturity with excellent oral and written communication skills
Superior customer service and ability to work in a dynamic environment
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside established business hours and adjust personal schedule to meet deadlines
Job Offer Very competitive compensation & benefits package.
(Note: MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.)
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing
Industries
Legal Services
Los Angeles, CA
#J-18808-Ljbffr
role at
Michael Page
Our client, an AM Top 100 law firm based in Century City, LA, is looking for an experienced Legal Billing Coordinator. This is a temporary role requiring 1+ year of legal billing experience and immediate availability to start a new role. The position is five days per week in office with hybrid flexibility to be offered later.
Base pay range
$35.00/hr - $45.00/hr
Description This role will involve:
Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring invoices are issued timely and accurately, inclusive of client terms and discounts
Apply best practices to create, present and distribute pro formas and client invoices
Ensure compliance with firm and outside counsel guidelines
Submit e-invoices on a timely basis with all necessary supporting documentation
Address and resolve revisions to invoices promptly
Manage the unbilled inventory for an assigned group of lawyers
Maintain consistent and regular communication with lawyers regarding aged balances; leverage secretaries and firm management to escalate problem accounts
Make recommendations for write-offs of aged or disputed balances where appropriate
Respond to information requests from lawyers, clients and staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash
Communicate firm policies and guidelines to lawyers and clients as appropriate
Support client and partner requests for accrual information
Produce and distribute standard unbilled proformas which recap client/matter time and disbursements
Analyze short paid invoices and determine the correct course of action to resolve
Utilize firm standard reporting tools (especially Excel and BRL dashboards) to respond to information requests
Assist with the application of unidentified cash receipts, ensuring prompt resolution
Assist timekeepers and secretaries with diary entry issues and transfers between matters
Ensure requests for alternative fee arrangements are communicated to the Pricing Committee for review and disposition
Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection
Provide audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances
Profile The successful candidate will have:
MUST HAVE billing software experience with 3E, Elite or Aderant
Strong analytical and critical thinking skills
A minimum of 1 year legal billing experience
Must be a team player with strong interpersonal skills
Possess a high degree of confidence and professional maturity with excellent oral and written communication skills
Superior customer service and ability to work in a dynamic environment
Self-directed with a strong work ethic; capable of working independently with limited supervision
Ability to occasionally work outside established business hours and adjust personal schedule to meet deadlines
Job Offer Very competitive compensation & benefits package.
(Note: MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.)
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing
Industries
Legal Services
Los Angeles, CA
#J-18808-Ljbffr