SiloSmashers, Inc.
Executive Administrative Assistant Top Secret
SiloSmashers, Inc., Washington, District of Columbia, us, 20022
Overview
Executive Administrative Assistant Top Secret at SiloSmashers, Inc. supporting a federal law enforcement client.
Executive Administrative Assistant
The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.
Responsibilities
Write a variety of technical articles, reports, brochures, and/or manuals for documentation for a wide range of uses.
Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
Review and modify correspondence for internal consistency and conformance.
Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager\'s schedule and current issues.
Coordinate and support meetings and special events for the organization, including coordinating amenities, accommodations, visit requests, and collection of funds.
Schedule accommodations for meetings, record lunch requests for meetings with outside guests, notify attendees, coordinate Video Teleconference / Conference requirements, and handle other special requirements for meetings/conferences/projects.
Obtain and deliver read-ahead material for management\'s scheduled meetings and distribute to attendees.
Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
Maintain conference room reservation schedules for coordinating meetings, visits, and appointments.
Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
Enter and maintain professional data; serve as records manager and maintain office files.
Collect, review, archive forms, and enter data into the timekeeping system for branch chief review.
Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
Prepare property turn-ins.
Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate signature.
Gather and organize completed personnel documents and deliver completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
Respond to administrative queries and taskers by the established deadline; keep accurate records of final disposition of each action and inform the respective action officer of results.
Receive and screen visitors and phone calls; answer the office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
Operate shared office equipment (copy machine, scanners, facsimile machine, computers, printers, shredders) and submit repair requests as needed.
Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award related to personnel accountability, security, and safety.
Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting; make corrections as necessary.
Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures.
Qualifications
Must have a Top Secret clearance.
Bachelor's degree from an accredited university or college with eight (8) years of general office experience. Educational requirement may be waived with ten (10) or more years of experience.
Knowledge and/or experience using Microsoft Office Suite, specifically PowerPoint, Excel, and Word.
Ability to communicate orally and in writing.
Experience operating standard office equipment, including telephones, copy machines, scanners, facsimile machines, computers, printers, and shredders.
Salary: $78,000 - $80,000 per year
Employment type: Full-time
Seniority level: Mid-Senior level
Job function: Administrative
Industries: Business Consulting and Services
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Executive Administrative Assistant
The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.
Responsibilities
Write a variety of technical articles, reports, brochures, and/or manuals for documentation for a wide range of uses.
Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
Review and modify correspondence for internal consistency and conformance.
Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager\'s schedule and current issues.
Coordinate and support meetings and special events for the organization, including coordinating amenities, accommodations, visit requests, and collection of funds.
Schedule accommodations for meetings, record lunch requests for meetings with outside guests, notify attendees, coordinate Video Teleconference / Conference requirements, and handle other special requirements for meetings/conferences/projects.
Obtain and deliver read-ahead material for management\'s scheduled meetings and distribute to attendees.
Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
Maintain conference room reservation schedules for coordinating meetings, visits, and appointments.
Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
Enter and maintain professional data; serve as records manager and maintain office files.
Collect, review, archive forms, and enter data into the timekeeping system for branch chief review.
Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
Prepare property turn-ins.
Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate signature.
Gather and organize completed personnel documents and deliver completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
Respond to administrative queries and taskers by the established deadline; keep accurate records of final disposition of each action and inform the respective action officer of results.
Receive and screen visitors and phone calls; answer the office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
Operate shared office equipment (copy machine, scanners, facsimile machine, computers, printers, shredders) and submit repair requests as needed.
Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award related to personnel accountability, security, and safety.
Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting; make corrections as necessary.
Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures.
Qualifications
Must have a Top Secret clearance.
Bachelor's degree from an accredited university or college with eight (8) years of general office experience. Educational requirement may be waived with ten (10) or more years of experience.
Knowledge and/or experience using Microsoft Office Suite, specifically PowerPoint, Excel, and Word.
Ability to communicate orally and in writing.
Experience operating standard office equipment, including telephones, copy machines, scanners, facsimile machines, computers, printers, and shredders.
Salary: $78,000 - $80,000 per year
Employment type: Full-time
Seniority level: Mid-Senior level
Job function: Administrative
Industries: Business Consulting and Services
#J-18808-Ljbffr