Inside Higher Ed
Administrative Supervisor (Hybrid Opportunity)
Inside Higher Ed, Stanford, California, United States, 94305
Administrative Supervisor (Hybrid Opportunity)
The Division of Cardiovascular Medicine at Stanford University is seeking a dynamic, highly organized Administrative Supervisor to lead and support our incredible team of over 100 faculty, clinician educators, and instructors. In this position, you'll provide an important role supervising administrative staff and managing operations. You will also provide direct administrative support to 1-3 senior faculty members. Your leadership, communication skills, and commitment to taking ownership of tasks and projects will be key in ensuring the continued success of the division’s groundbreaking work. This is a hybrid eligible position. Duties Include Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Analyze and review material and extract pertinent information for briefing purposes. Desired Qualifications Bachelor’s Degree. Experience supervising Non-Exempt Administrative staff. Knowledge of Stanford’s financial systems and web applications. Desire to work in an academic environment. Four years of experience as an Executive Assistant or Director-level support. Education & Experience (required) High school diploma and six years of administrative experience, or combination of education and relevant experience. Knowledge, Skills And Abilities (required) Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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The Division of Cardiovascular Medicine at Stanford University is seeking a dynamic, highly organized Administrative Supervisor to lead and support our incredible team of over 100 faculty, clinician educators, and instructors. In this position, you'll provide an important role supervising administrative staff and managing operations. You will also provide direct administrative support to 1-3 senior faculty members. Your leadership, communication skills, and commitment to taking ownership of tasks and projects will be key in ensuring the continued success of the division’s groundbreaking work. This is a hybrid eligible position. Duties Include Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. Analyze and review material and extract pertinent information for briefing purposes. Desired Qualifications Bachelor’s Degree. Experience supervising Non-Exempt Administrative staff. Knowledge of Stanford’s financial systems and web applications. Desire to work in an academic environment. Four years of experience as an Executive Assistant or Director-level support. Education & Experience (required) High school diploma and six years of administrative experience, or combination of education and relevant experience. Knowledge, Skills And Abilities (required) Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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