Chinook Systems Inc.
O&M Project Coordinator (ON-SITE - Arlington, VA) - CONTINGENT
Chinook Systems Inc., Arlington, Virginia, United States, 22201
Overview
O&M Project Coordinator (ON-SITE - Arlington, VA) - CONTINGENT at Chinook Systems Inc. This position is contingent upon contract award and is located on-site with our customer in Arlington, VA. The Work
As an
Operations & Maintenance Project Coordinator , you will serve as the central hub for all service orders, preventive maintenance, and corrective maintenance activities, ensuring work is accurately logged, prioritized, and dispatched in accordance with mission-critical timelines and Project Work Statement (PWS) requirements. You will manage
CMMS
and Government
RMS
such as WebTMA, Maximo, Quicx, or GFE-provided platforms. You will track labor and material utilization and prepare compliance-ready reports for Government visibility. You will safeguard project records, schedule inspections, monitor vendor deliveries, and support Quality Control and Safety documentation, while assisting with project coordination tasks such as recording meeting minutes, closeout documentation, and compliance logs. You will leverage strong organizational, data entry, and communication skills, along with working knowledge of building systems, work classifications, and preventive maintenance standards. Key Responsibilities
Receive, log, and track all incoming Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks. Prioritize orders based on mission impact, emergency/urgent classification, and PWS timelines. Dispatch tasks to the appropriate technicians, subcontractors, or supervisors. Input and maintain data in CMMS (e.g., WebTMA, Maximo, QuicX, IWMS, GFE-provided RMS). Update work status, labor hours, materials used, and completion notes ensuring that all records meet Government audit and reporting requirements. File and safeguard service reports, asset records, test results, calibration logs, and warranty documents. Serve as the central point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status. Generate daily/weekly status reports for Government visibility. Track labor utilization, overtime, and contract compliance for reporting to the Project Manager. Assist with inventory tracking, requisitioning materials, and monitoring vendor deliveries. Prepare monthly workload summaries and performance metrics (e.g., aging WOs, repeat calls, PM, compliance %). Support QC and Safety documentation by logging deficiencies, corrective actions, and closeout verification. Ensure all required PWS attachments (e.g., SO log, PM schedule, QC deficiency log) are accurate and up to date. Validate that labor and material hours match contractual CLIN billing requirements. Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits. Assist the project team to ensure projects are on-time and accurate per the delivery schedule. Plan, schedule, monitor, and coordinate project personnel and tasks. Keep a customer oriented mindset and provide excellent customer service at all times. Disseminate information both in writing and verbally, explaining complex technical information clearly to engineers, contractors, and facility/owner staff across all communication platforms. Independently initiate and drive tasks forward, demonstrating strong self-motivation and ownership of responsibilities. Solve problems creatively and share foresight to anticipate hurdles before they become issues. Record project meetings and distribute meeting summaries accordingly. Maintain project compliance documents - Quality Assurance, Manpower, Safety, and others. Collect and review closeout documents in support of project compliance. Perform other duties as assigned. Minimum Qualifications
Must have a High School Diploma or equivalent and at least 4 years of experience in an administrative, facilities, maintenance, or work control role. Familiarity with maintenance/operations terminology, work order processes, and preventive/corrective maintenance scheduling. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint). Experience using a CMMS (e.g., Maximo, Tririga, Archibus, Quicx, BUILDER). Understanding of work classification (emergency, urgent, routine) and PWS-driven timelines. Strong scheduling and project database management skills. Citizenship/Clearance Requirements
Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work. Preferred Qualifications
Advanced experience with CMMS including reporting, PM scheduling, and KPI dashboards. Proficiency in Government RMS or equivalent reporting systems. Strong Excel skills (pivot tables, VLOOKUP, formulas for tracking labor/material costs). Working knowledge of PM standards (ASHRAE 180, OEM schedules, UFC). Familiarity with contract compliance requirements (CLIN structures, CDRLs, PWS-driven timelines). Active Secret or higher Security Clearance. Experience handling construction documentation. Basic knowledge of building systems (HVAC, electrical, plumbing, BAS/UMCS terminology). Physical Considerations
Must be able to walk construction sites with uneven surfaces, carry up to 25 lbs., climb stairs and ladders, and work both indoors and outdoors in severe weather conditions, in confined spaces, and in dust-generating environments. Must be able to maintain spatial awareness and comply with safety standards while working near mechanical and electrical building equipment and systems. Must be able to wear Personal Protective Equipment (PPE) where required. Equal Employment Opportunity Statement
Chinook Systems Inc. is an Equal Opportunity Employer. We do not discriminate against anyone because of their differences, such as age, disability, ethnicity, religion, national origin, gender, gender identity and expression, or sexual orientation. Chinook is committed to providing veteran employment opportunities to our service men and women.
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O&M Project Coordinator (ON-SITE - Arlington, VA) - CONTINGENT at Chinook Systems Inc. This position is contingent upon contract award and is located on-site with our customer in Arlington, VA. The Work
As an
Operations & Maintenance Project Coordinator , you will serve as the central hub for all service orders, preventive maintenance, and corrective maintenance activities, ensuring work is accurately logged, prioritized, and dispatched in accordance with mission-critical timelines and Project Work Statement (PWS) requirements. You will manage
CMMS
and Government
RMS
such as WebTMA, Maximo, Quicx, or GFE-provided platforms. You will track labor and material utilization and prepare compliance-ready reports for Government visibility. You will safeguard project records, schedule inspections, monitor vendor deliveries, and support Quality Control and Safety documentation, while assisting with project coordination tasks such as recording meeting minutes, closeout documentation, and compliance logs. You will leverage strong organizational, data entry, and communication skills, along with working knowledge of building systems, work classifications, and preventive maintenance standards. Key Responsibilities
Receive, log, and track all incoming Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks. Prioritize orders based on mission impact, emergency/urgent classification, and PWS timelines. Dispatch tasks to the appropriate technicians, subcontractors, or supervisors. Input and maintain data in CMMS (e.g., WebTMA, Maximo, QuicX, IWMS, GFE-provided RMS). Update work status, labor hours, materials used, and completion notes ensuring that all records meet Government audit and reporting requirements. File and safeguard service reports, asset records, test results, calibration logs, and warranty documents. Serve as the central point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status. Generate daily/weekly status reports for Government visibility. Track labor utilization, overtime, and contract compliance for reporting to the Project Manager. Assist with inventory tracking, requisitioning materials, and monitoring vendor deliveries. Prepare monthly workload summaries and performance metrics (e.g., aging WOs, repeat calls, PM, compliance %). Support QC and Safety documentation by logging deficiencies, corrective actions, and closeout verification. Ensure all required PWS attachments (e.g., SO log, PM schedule, QC deficiency log) are accurate and up to date. Validate that labor and material hours match contractual CLIN billing requirements. Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits. Assist the project team to ensure projects are on-time and accurate per the delivery schedule. Plan, schedule, monitor, and coordinate project personnel and tasks. Keep a customer oriented mindset and provide excellent customer service at all times. Disseminate information both in writing and verbally, explaining complex technical information clearly to engineers, contractors, and facility/owner staff across all communication platforms. Independently initiate and drive tasks forward, demonstrating strong self-motivation and ownership of responsibilities. Solve problems creatively and share foresight to anticipate hurdles before they become issues. Record project meetings and distribute meeting summaries accordingly. Maintain project compliance documents - Quality Assurance, Manpower, Safety, and others. Collect and review closeout documents in support of project compliance. Perform other duties as assigned. Minimum Qualifications
Must have a High School Diploma or equivalent and at least 4 years of experience in an administrative, facilities, maintenance, or work control role. Familiarity with maintenance/operations terminology, work order processes, and preventive/corrective maintenance scheduling. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint). Experience using a CMMS (e.g., Maximo, Tririga, Archibus, Quicx, BUILDER). Understanding of work classification (emergency, urgent, routine) and PWS-driven timelines. Strong scheduling and project database management skills. Citizenship/Clearance Requirements
Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work. Preferred Qualifications
Advanced experience with CMMS including reporting, PM scheduling, and KPI dashboards. Proficiency in Government RMS or equivalent reporting systems. Strong Excel skills (pivot tables, VLOOKUP, formulas for tracking labor/material costs). Working knowledge of PM standards (ASHRAE 180, OEM schedules, UFC). Familiarity with contract compliance requirements (CLIN structures, CDRLs, PWS-driven timelines). Active Secret or higher Security Clearance. Experience handling construction documentation. Basic knowledge of building systems (HVAC, electrical, plumbing, BAS/UMCS terminology). Physical Considerations
Must be able to walk construction sites with uneven surfaces, carry up to 25 lbs., climb stairs and ladders, and work both indoors and outdoors in severe weather conditions, in confined spaces, and in dust-generating environments. Must be able to maintain spatial awareness and comply with safety standards while working near mechanical and electrical building equipment and systems. Must be able to wear Personal Protective Equipment (PPE) where required. Equal Employment Opportunity Statement
Chinook Systems Inc. is an Equal Opportunity Employer. We do not discriminate against anyone because of their differences, such as age, disability, ethnicity, religion, national origin, gender, gender identity and expression, or sexual orientation. Chinook is committed to providing veteran employment opportunities to our service men and women.
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