HTE (home technology experts)
Accounting Assistant/Office Manager
HTE (home technology experts), Southampton, New York, United States
Overview
Home Technology Experts is looking for a reliable and detail-focused Office Manager to help keep our business running smoothly. In this role, you’ll handle day-to-day accounting tasks, organize office operations, help coordinate projects, and occasionally support the warehouse team. You'll work closely with our accounting, project, and sales teams, so being a team player is a must.
Benefits
401(k)
401(k) matching
Competitive salary
Employee discounts
Paid time off
Dental insurance
Health insurance
Responsibilities
Accounting & Finance
Review credit card receipts and match them to expenses
Record client payments and help manage unpaid invoices
Enter and pay vendor bills
Match purchase orders and packing slips with invoices
Help with monthly reports and reconciliations
Office Administration
Answer phones and handle general office tasks
Keep track of client and subcontractor info, including insurance paperwork
Help prepare tax forms, licenses, and other documents
Support project managers with internal systems
Occasionally help with receiving shipments and keeping warehouse paperwork organized
Invoicing & Project Support
Invoice clients for service calls, shipped items, and progress payments
Send contracts for signatures and create deposit invoices
Set up new clients and projects in our system
Work with project managers to stay up to date on billing, change orders, and project tracking
What We’re Looking For
At least 3 years of experience in accounting or office management
Strong skills with QuickBooks and Microsoft Office
Very organized and good at keeping track of details
Strong communication skills and ability to juggle multiple tasks
A team player who likes solving problems and helping others
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
IT Services and IT Consulting
Ready to apply? We’re excited to meet someone who keeps things running smoothly behind the scenes!
#J-18808-Ljbffr
Benefits
401(k)
401(k) matching
Competitive salary
Employee discounts
Paid time off
Dental insurance
Health insurance
Responsibilities
Accounting & Finance
Review credit card receipts and match them to expenses
Record client payments and help manage unpaid invoices
Enter and pay vendor bills
Match purchase orders and packing slips with invoices
Help with monthly reports and reconciliations
Office Administration
Answer phones and handle general office tasks
Keep track of client and subcontractor info, including insurance paperwork
Help prepare tax forms, licenses, and other documents
Support project managers with internal systems
Occasionally help with receiving shipments and keeping warehouse paperwork organized
Invoicing & Project Support
Invoice clients for service calls, shipped items, and progress payments
Send contracts for signatures and create deposit invoices
Set up new clients and projects in our system
Work with project managers to stay up to date on billing, change orders, and project tracking
What We’re Looking For
At least 3 years of experience in accounting or office management
Strong skills with QuickBooks and Microsoft Office
Very organized and good at keeping track of details
Strong communication skills and ability to juggle multiple tasks
A team player who likes solving problems and helping others
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
IT Services and IT Consulting
Ready to apply? We’re excited to meet someone who keeps things running smoothly behind the scenes!
#J-18808-Ljbffr