Stealth Company
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Base pay range
$80,000.00/yr - $90,000.00/yr Job Summary : The Accounts Payable Supervisor is responsible to lead the accounts payable function, and support our growing finance team. The AP Supervisor will oversee the day-to-day operations of the accounts payable department, ensure timely and accurate processing of invoices and payments, and implement best practices for controls and efficiency. This role is ideal for a hands-on leader who thrives in a fast-paced environment and has a strong background in accounting operations. About the Role : To succeed as an Accounts Payable Supervisor, one should have recent experience with supervising and training remote employees, hands-on experience with
NetSuite and Ramp , exceptional organization, communication skills, accuracy, attention to detail, a sense of urgency, and a proactive approach to problem-solving and process improvement. The ability to remain calm and effective under pressure in a fast-paced, high-volume environment is essential. Responsibilities : Own the AP process and coordinate daily accounts payable operations, ensuring proper delegation of duties and timely follow-up with vendors and employees. Supervise remote/offshore AP employee and ensure adequate workload is provided and monitored for productivity and accuracy. Manage high-volume invoice processing using NetSuite and Ramp. Own Ramp process to ensure all transactions are being processed timely and accurately to the ERP system. Review invoices and requisitions for satisfactory payment approval (apply a three-way match). Ensure timely review, coding, approval, and payment of invoices and expenses. Prepare weekly payment runs, including checks, wires, and ACH transactions. Ensure vendors’ statements are requested and reconciled. Prepare monthly AP Accruals. Lead weekly and month-end AP close processes; reconcile AP sub-ledger to general ledger. Maintain strong vendor relationships; resolve escalated inquiries and discrepancies. Monitor and report key AP metrics and aging reports to management. Collaborate weekly with procurement and accounting teams to streamline AP workflows. Assists with the sales/use tax return filings/reconciliations. Prepare 1099 forms and filing; ensure W9 completeness and accuracy for all vendors. Assist with audits by providing necessary reports and documentation. Develop and implement process improvements and automation strategies. Provide coaching, training, and performance feedback to AP team members. May perform other duties as assigned. Qualifications : Bachelor degree in accounting or related field plus 5+ years accounts payable/general accounting experience, with 2 years recent experience in supervisor or lead role,
OR Associates degree/certificate in accounting plus 10 years accounts payable/general accounting experience, with 2 years recent experience in supervisor or lead role. Required Skills : Demonstrated ability to process high volumes of invoices accurately and efficiently (at least 1,200/month) that involves complex GL coding with dimensions. Experience implementing or optimizing AP automation systems. Comfortable with 3-way matching and integrated procurement AP workflows. Strong math, typing, and computer skills, especially with accounting software. Solid understanding of principles of finance, bookkeeping and accounting. Exceptional organizational skills and attention to detail. Excellent communication skills (verbal and written) and friendly, professional, customer service demeanor. Demonstrated proactive approach to problem solving and process improvement. Ability to establish and maintain positive effective working relationships with internal and external customers. Intermediate level proficiency in Microsoft Office, especially Outlook, Excel & Word. Preferred Skills : NetSuite and Ramp experience preferred. Manufacturing or agriculture sector experience highly preferred. Equal Opportunity Statement : We are an equal opportunity employer and value diversity at all levels of our organization. We do not discriminate on the basis of protected characteristics under applicable law. All employment decisions are based on qualifications, merit, and business needs. Note : This description reflects the current role responsibilities and qualifications and may be updated as needed.
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$80,000.00/yr - $90,000.00/yr Job Summary : The Accounts Payable Supervisor is responsible to lead the accounts payable function, and support our growing finance team. The AP Supervisor will oversee the day-to-day operations of the accounts payable department, ensure timely and accurate processing of invoices and payments, and implement best practices for controls and efficiency. This role is ideal for a hands-on leader who thrives in a fast-paced environment and has a strong background in accounting operations. About the Role : To succeed as an Accounts Payable Supervisor, one should have recent experience with supervising and training remote employees, hands-on experience with
NetSuite and Ramp , exceptional organization, communication skills, accuracy, attention to detail, a sense of urgency, and a proactive approach to problem-solving and process improvement. The ability to remain calm and effective under pressure in a fast-paced, high-volume environment is essential. Responsibilities : Own the AP process and coordinate daily accounts payable operations, ensuring proper delegation of duties and timely follow-up with vendors and employees. Supervise remote/offshore AP employee and ensure adequate workload is provided and monitored for productivity and accuracy. Manage high-volume invoice processing using NetSuite and Ramp. Own Ramp process to ensure all transactions are being processed timely and accurately to the ERP system. Review invoices and requisitions for satisfactory payment approval (apply a three-way match). Ensure timely review, coding, approval, and payment of invoices and expenses. Prepare weekly payment runs, including checks, wires, and ACH transactions. Ensure vendors’ statements are requested and reconciled. Prepare monthly AP Accruals. Lead weekly and month-end AP close processes; reconcile AP sub-ledger to general ledger. Maintain strong vendor relationships; resolve escalated inquiries and discrepancies. Monitor and report key AP metrics and aging reports to management. Collaborate weekly with procurement and accounting teams to streamline AP workflows. Assists with the sales/use tax return filings/reconciliations. Prepare 1099 forms and filing; ensure W9 completeness and accuracy for all vendors. Assist with audits by providing necessary reports and documentation. Develop and implement process improvements and automation strategies. Provide coaching, training, and performance feedback to AP team members. May perform other duties as assigned. Qualifications : Bachelor degree in accounting or related field plus 5+ years accounts payable/general accounting experience, with 2 years recent experience in supervisor or lead role,
OR Associates degree/certificate in accounting plus 10 years accounts payable/general accounting experience, with 2 years recent experience in supervisor or lead role. Required Skills : Demonstrated ability to process high volumes of invoices accurately and efficiently (at least 1,200/month) that involves complex GL coding with dimensions. Experience implementing or optimizing AP automation systems. Comfortable with 3-way matching and integrated procurement AP workflows. Strong math, typing, and computer skills, especially with accounting software. Solid understanding of principles of finance, bookkeeping and accounting. Exceptional organizational skills and attention to detail. Excellent communication skills (verbal and written) and friendly, professional, customer service demeanor. Demonstrated proactive approach to problem solving and process improvement. Ability to establish and maintain positive effective working relationships with internal and external customers. Intermediate level proficiency in Microsoft Office, especially Outlook, Excel & Word. Preferred Skills : NetSuite and Ramp experience preferred. Manufacturing or agriculture sector experience highly preferred. Equal Opportunity Statement : We are an equal opportunity employer and value diversity at all levels of our organization. We do not discriminate on the basis of protected characteristics under applicable law. All employment decisions are based on qualifications, merit, and business needs. Note : This description reflects the current role responsibilities and qualifications and may be updated as needed.
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