West Fargo Public Schools
Overview
Position Title:
Payroll Manager Location: District Support Center (DSC) Department: Human Resources Reports To: Director of Human Resources Term: Year-round position Schedule: Mon-Fri Full-time - 8:00-4:30pm (summer schedule allows for long weekends) Salary: Follows the 2025-2026 Classified Salary Schedule at C431. Starting salary between $32.90/hr and $39.50/hr, based on experience. West Fargo Public Schools offers an enhanced benefits package and paid leave. FLSA Status: Exempt Closing Date: October 19, 2025 or Until Filled Position Summary
West Fargo Public Schools is seeking an experienced and detail-oriented
Payroll Manager
to lead the district’s payroll operations and support human resources functions. The Payroll Manager ensures timely and accurate payroll processing, compliance with federal and state regulations, and effective data management within the district’s School ERP Pro system. This role collaborates with HR and Finance to enhance payroll efficiency, reporting accuracy, and employee experience. Essential Responsibilities
Oversee all aspects of district payroll, including contracted, hourly, substitute, and supplemental staff. Ensure accurate and timely processing of bi-weekly payrolls, off-cycle payments, and vendor disbursements. Manage quarterly tax filings, year-end reporting (W-2, 1095), and state MIS03 submissions. Maintain contracts, assignments, and position control data within School ERP Pro. Supervise and provide guidance to payroll and systems staff to ensure operational excellence. Collaborate with the Systems Analyst to enhance payroll workflows, data integrity, and reporting automation. Oversee benefit plan administration, enrollment processes, and reconciliation in partnership with benefits specialist. Ensure compliance with plan documents, COBRA requirements, and district policies. Serve as a key contact for internal and external data requests, audits, and reporting requirements. Qualifications
Education: Bachelor’s degree in accounting, human resources, business administration, or closely related field OR equivalent work experience in a large organization overseeing payroll operations. Experience: Demonstrated technical expertise in payroll and HR systems, with experience in multi-system data management and reporting. Technical Skills: Advanced knowledge of Microsoft Excel. Prior experience with School ERP Pro preferred. Experience with virtual meeting platforms, specifically Microsoft Teams, preferred. Preferred Credentials: CPP, SHRM-CP, or PHR certification. Soft Skills: Strong analytical, organizational, and interpersonal skills; excellent verbal, written, and presentational communication; ability to manage multiple priorities and maintain composure under pressure; collaborative and conflict-resolving mindset; systems thinking. Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met to successfully perform the essential functions. The employee regularly reaches with hands and arms; sits, stands, walks, talks, and hears. Vision requirements include close and peripheral vision. Repetitive motions are common. Lifting up to 25 pounds without assistance; occasional pushing/pulling up to 40 pounds. Interaction with the public and staff is routine, with multiple demands and sometimes delivering difficult messages. To Apply
Please complete the application and include a cover letter, resume, and three professional references (letter of recommendations are not required). The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran’s Preference. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.
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Position Title:
Payroll Manager Location: District Support Center (DSC) Department: Human Resources Reports To: Director of Human Resources Term: Year-round position Schedule: Mon-Fri Full-time - 8:00-4:30pm (summer schedule allows for long weekends) Salary: Follows the 2025-2026 Classified Salary Schedule at C431. Starting salary between $32.90/hr and $39.50/hr, based on experience. West Fargo Public Schools offers an enhanced benefits package and paid leave. FLSA Status: Exempt Closing Date: October 19, 2025 or Until Filled Position Summary
West Fargo Public Schools is seeking an experienced and detail-oriented
Payroll Manager
to lead the district’s payroll operations and support human resources functions. The Payroll Manager ensures timely and accurate payroll processing, compliance with federal and state regulations, and effective data management within the district’s School ERP Pro system. This role collaborates with HR and Finance to enhance payroll efficiency, reporting accuracy, and employee experience. Essential Responsibilities
Oversee all aspects of district payroll, including contracted, hourly, substitute, and supplemental staff. Ensure accurate and timely processing of bi-weekly payrolls, off-cycle payments, and vendor disbursements. Manage quarterly tax filings, year-end reporting (W-2, 1095), and state MIS03 submissions. Maintain contracts, assignments, and position control data within School ERP Pro. Supervise and provide guidance to payroll and systems staff to ensure operational excellence. Collaborate with the Systems Analyst to enhance payroll workflows, data integrity, and reporting automation. Oversee benefit plan administration, enrollment processes, and reconciliation in partnership with benefits specialist. Ensure compliance with plan documents, COBRA requirements, and district policies. Serve as a key contact for internal and external data requests, audits, and reporting requirements. Qualifications
Education: Bachelor’s degree in accounting, human resources, business administration, or closely related field OR equivalent work experience in a large organization overseeing payroll operations. Experience: Demonstrated technical expertise in payroll and HR systems, with experience in multi-system data management and reporting. Technical Skills: Advanced knowledge of Microsoft Excel. Prior experience with School ERP Pro preferred. Experience with virtual meeting platforms, specifically Microsoft Teams, preferred. Preferred Credentials: CPP, SHRM-CP, or PHR certification. Soft Skills: Strong analytical, organizational, and interpersonal skills; excellent verbal, written, and presentational communication; ability to manage multiple priorities and maintain composure under pressure; collaborative and conflict-resolving mindset; systems thinking. Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met to successfully perform the essential functions. The employee regularly reaches with hands and arms; sits, stands, walks, talks, and hears. Vision requirements include close and peripheral vision. Repetitive motions are common. Lifting up to 25 pounds without assistance; occasional pushing/pulling up to 40 pounds. Interaction with the public and staff is routine, with multiple demands and sometimes delivering difficult messages. To Apply
Please complete the application and include a cover letter, resume, and three professional references (letter of recommendations are not required). The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran’s Preference. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.
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