Rippedboxstation
5 hours/week (will potentially increase hours)
Time Zone: UK Time
Core Competencies:
Ethics. Works with integrity; Upholds organizational values.
Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.
Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.
Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.
Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.
Tasks required:
Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
Handle sensitive and confidential information with the utmost discretion and professionalism
Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
Other ad hoc tasks that would be assigned
Requirements:
Proven work experience
as a Virtual Executive Assistant supporting C-level executives or in a similar administrative role Prior experience working with UK and US-based clients
is highly preferred Strong email management skills , including inbox organization, drafting responses, and follow-ups Client coordination experience , ensuring timely communication, meeting preparation, and task follow-through File and document management , including cloud-based organization and secure file sharing Familiarity with UK and US tax filing processes
is a strong advantage Proficiency with current technologies and tools, such as
GSuite, Zoom, Slack, Asana, Notion , and other cloud-based platforms Advanced skills in office software and communication tools
Excellent
verbal and written communication skills in English Discretion and the ability to handle
confidential and sensitive information Excellent
phone, email, and instant messaging etiquette Highly
organized and detail-oriented , with the ability to efficiently prioritize multiple tasks Adaptable and proactive , with strong problem-solving skills Professional demeanor and strong
interpersonal skills Ability to
work independently
and collaborate effectively in a team-oriented environment Self-motivated and disciplined , capable of meeting daily and monthly targets with minimal supervision We deliver great user experience by deeply understanding what people want and love. Suite C, Level 7, World Trust Tower, 50 Stanley St. Central, Hong Kong
#J-18808-Ljbffr
as a Virtual Executive Assistant supporting C-level executives or in a similar administrative role Prior experience working with UK and US-based clients
is highly preferred Strong email management skills , including inbox organization, drafting responses, and follow-ups Client coordination experience , ensuring timely communication, meeting preparation, and task follow-through File and document management , including cloud-based organization and secure file sharing Familiarity with UK and US tax filing processes
is a strong advantage Proficiency with current technologies and tools, such as
GSuite, Zoom, Slack, Asana, Notion , and other cloud-based platforms Advanced skills in office software and communication tools
Excellent
verbal and written communication skills in English Discretion and the ability to handle
confidential and sensitive information Excellent
phone, email, and instant messaging etiquette Highly
organized and detail-oriented , with the ability to efficiently prioritize multiple tasks Adaptable and proactive , with strong problem-solving skills Professional demeanor and strong
interpersonal skills Ability to
work independently
and collaborate effectively in a team-oriented environment Self-motivated and disciplined , capable of meeting daily and monthly targets with minimal supervision We deliver great user experience by deeply understanding what people want and love. Suite C, Level 7, World Trust Tower, 50 Stanley St. Central, Hong Kong
#J-18808-Ljbffr