University of Maryland Medical System
Executive Assistant, Health Foundation
University of Maryland Medical System, Bel Air, Maryland, United States, 21014
University of Maryland Upper Chesapeake Health (UM UCH) offers the residents of northeastern Maryland an unparalleled combination of clinical expertise, leading-edge technology, and an exceptional patient experience.
A community-based, integrated, non-profit health system, our vision is to become the preferred, integrated health system creating the healthiest community in Maryland. We are dedicated to maintaining and improving the health of the people in our community through an integrated health delivery system that provides high quality care to all.
Job Description
Executive Assistant, Health Foundation. Full time, Days, 8am-5pm. Assists with the planning and implementation of projects and department activities. Schedules appointments and meetings, takes and transcribes meeting minutes, and develops correspondence and documents. Prepares and distributes communications and reports. Analyzes data and assists Board members as needed and coordinates special projects. Supports budget tracking and payment processing. Responsibilities
Serves as recording assistant for various committees and meetings as requested. Maintains executive calendars, coordinating meetings/appointments with appropriate parties. Assists in responding to routine letters and inquiries, drafting correspondence and producing materials as directed in support of fundraising campaigns. Processes mail and handles routine office duties related to Foundation business. Handles acknowledgements for the Foundation and maintains knowledge to run reports or other database inquiries. Appropriately handles communication with Board members, volunteers, donors or prospects. Schedules, arranges, and prepares materials for Foundation programs, committee meetings, donor cultivation or solicitation meetings, or tours on campuses. Creates and maintains records, files and prospect/donor follow-up systems for the Foundation. Coordinates copy, design and printing of materials and publications. Assists with affiliated volunteer organizations including volunteer/auxiliary groups and serves as liaison. Maintains lists of naming opportunities for recognition purposes. Promote team communication and goals. Submits expense requests including invoices, check requests, and petty cash requests for payment. Assists with high-profile signature events. Assists in answering telephones, screening calls and greeting visitors. Works in collaboration to ensure accurate and timely reporting of all department activity and expenses. Serves as the Foundation Department’s Safety Ambassador. Perform all other duties as assigned. Qualifications
Associate’s degree in secretarial science or a minimum of four (4) years’ previous experience. Previous experience in development, foundation, or healthcare. Knowledge of word processing software including Microsoft Word, Excel, Outlook and Power Point. Familiarity of Raiser’s Edge or other donor software system useful. Strong verbal and written communication skills to communicate effectively with internal and external constituents. Ability to prioritize work assignments, handle multiple tasks simultaneously and demonstrate an ability to handle materials and communications of a sensitive and confidential nature. Ability to exercise good judgment within the scope of the designated responsibility and authority, participating as a part of team to accomplish departmental goals with professionalism and confidentiality. Additional Information
All your information will be kept confidential according to EEO guidelines. Compensation
Pay Range: $28.82-$40.35 Other Compensation (if applicable): Review the 2025-2026 UMMS Benefits Guide
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Executive Assistant, Health Foundation. Full time, Days, 8am-5pm. Assists with the planning and implementation of projects and department activities. Schedules appointments and meetings, takes and transcribes meeting minutes, and develops correspondence and documents. Prepares and distributes communications and reports. Analyzes data and assists Board members as needed and coordinates special projects. Supports budget tracking and payment processing. Responsibilities
Serves as recording assistant for various committees and meetings as requested. Maintains executive calendars, coordinating meetings/appointments with appropriate parties. Assists in responding to routine letters and inquiries, drafting correspondence and producing materials as directed in support of fundraising campaigns. Processes mail and handles routine office duties related to Foundation business. Handles acknowledgements for the Foundation and maintains knowledge to run reports or other database inquiries. Appropriately handles communication with Board members, volunteers, donors or prospects. Schedules, arranges, and prepares materials for Foundation programs, committee meetings, donor cultivation or solicitation meetings, or tours on campuses. Creates and maintains records, files and prospect/donor follow-up systems for the Foundation. Coordinates copy, design and printing of materials and publications. Assists with affiliated volunteer organizations including volunteer/auxiliary groups and serves as liaison. Maintains lists of naming opportunities for recognition purposes. Promote team communication and goals. Submits expense requests including invoices, check requests, and petty cash requests for payment. Assists with high-profile signature events. Assists in answering telephones, screening calls and greeting visitors. Works in collaboration to ensure accurate and timely reporting of all department activity and expenses. Serves as the Foundation Department’s Safety Ambassador. Perform all other duties as assigned. Qualifications
Associate’s degree in secretarial science or a minimum of four (4) years’ previous experience. Previous experience in development, foundation, or healthcare. Knowledge of word processing software including Microsoft Word, Excel, Outlook and Power Point. Familiarity of Raiser’s Edge or other donor software system useful. Strong verbal and written communication skills to communicate effectively with internal and external constituents. Ability to prioritize work assignments, handle multiple tasks simultaneously and demonstrate an ability to handle materials and communications of a sensitive and confidential nature. Ability to exercise good judgment within the scope of the designated responsibility and authority, participating as a part of team to accomplish departmental goals with professionalism and confidentiality. Additional Information
All your information will be kept confidential according to EEO guidelines. Compensation
Pay Range: $28.82-$40.35 Other Compensation (if applicable): Review the 2025-2026 UMMS Benefits Guide
#J-18808-Ljbffr