Jamison Professional Services
Executive Assistant – Delaware
Jamison Professional Services, Dover, Delaware, United States, 19904
Overview
Jamison Professional Services, Inc. ("Jamison") is seeking a qualified candidate for the position of Executive Assistant. Job Title:
Executive Assistant | Delaware State Job Description
The Executive Assistant reports to a cabinet or other appointed/elected official responsible for a large diverse department. The incumbent works independently on behalf of the superior and manages administrative operations of the office, including communications, research activities, and handling critical or sensitive issues. The incumbent provides guidance and consultation to division directors regarding policy implementation, department priorities, and administrative concerns; keeps the superior apprised of relevant matters; makes recommendations and offers alternatives for actions to be taken for problem resolution; follows up to ensure project completion by staff; and develops issues for decision making by the superior. A significant aspect of the work involves representing the superior on advisory councils, task forces and before committees. Principal contacts include Division Directors, Cabinet Secretaries, Governor’s Office, council members, legislators, special interest groups and the general public concerning complaints and department directives. May supervise secretarial and clerical staff to ensure efficient operation of the office. Responsibilities
Confers with Division Directors regarding policy implementation, personnel operations, legislative and constituent concerns; prepares memoranda outlining relevant information including recommendations for actions to be taken; ensures division compliance with department policies. Reviews correspondence and reports; determines the level of authority for handling complaints or issues; oversees tracking, reporting and review of data relating to violations and complaints; ensures intervention to correct problems and keeps the superior appropriately briefed. Provides liaison with the general public, Division Directors, Governor’s Office, legislators, council members, special interest groups, other state/federal agencies to respond to inquiries and complaints, explain policies and the department’s position on issues, resolve problems and oversee implementation of department directives. Oversees constituent relations including resolving crisis situations in service delivery; ensures constituent contacts are handled quickly and responsively. Represents the superior at council meetings and on task forces. May plan, assign, review and evaluate the work of subordinate clerical and secretarial staff; plans, coordinates and directs office activities; analyzes, recommends and implements operating practices, policies and procedures. Participates in drafting and analyzing legislation; gives testimony on bills; represents the department at committee hearings and keeps the superior informed of status. Prepares budget for the unit and tracks expenditures. Develops agendas and programs for Department management team meetings, conferences and retreats. Gathers and analyzes information and prepares department accomplishment and activity reports for Governor’s Office. Qualifications and Skills
Six months experience in public policy administration (overseeing and directing development, implementation and evaluation of public policies). Three years experience interpreting governmental law, constitutional law, regulatory interpretation, or legislation. Six months experience interacting with legislators, cabinet officials or interest groups as a liaison. Three years experience in program evaluation (evaluating programs and services to identify problems, determine compliance and evaluate effectiveness to meet goals). Three years experience in recommending alternatives and changes based on findings. Six months experience in budget administration (managing, developing, analyzing and implementing budgets; developing strategic plans and internal controls). Six months experience in narrative report writing. Knowledge of administration, office management and budgetary control; department policies, priorities and objectives; operations of all divisions; state government systems; management principles; supervision principles. Skill in collecting, evaluating and analyzing information from diverse sources; staff supervision; oral and written communication. Ability to manage multiple priorities; effectively communicate department policy; learn and understand laws and regulations governing a department; prepare clear and concise reports; develop and maintain effective relations with associates, employees, the public and government officials. Hours and Location
Hours: 40 hours per week, Monday through Friday (excluding federal holidays). Primary Place of Performance: This position is a statewide opportunity within Delaware. Candidates from any part of the state are encouraged to apply. Clearance
Employment is contingent upon successfully completing any required background checks, in accordance with applicable law. Company Overview
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company that helps clients expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables success. Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism. Jamison is an equal opportunity employer and complies with applicable EEO laws and policies. Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills. All applications must be submitted through our application system at:
https://www.jps-online.com/apply-now
#J-18808-Ljbffr
Jamison Professional Services, Inc. ("Jamison") is seeking a qualified candidate for the position of Executive Assistant. Job Title:
Executive Assistant | Delaware State Job Description
The Executive Assistant reports to a cabinet or other appointed/elected official responsible for a large diverse department. The incumbent works independently on behalf of the superior and manages administrative operations of the office, including communications, research activities, and handling critical or sensitive issues. The incumbent provides guidance and consultation to division directors regarding policy implementation, department priorities, and administrative concerns; keeps the superior apprised of relevant matters; makes recommendations and offers alternatives for actions to be taken for problem resolution; follows up to ensure project completion by staff; and develops issues for decision making by the superior. A significant aspect of the work involves representing the superior on advisory councils, task forces and before committees. Principal contacts include Division Directors, Cabinet Secretaries, Governor’s Office, council members, legislators, special interest groups and the general public concerning complaints and department directives. May supervise secretarial and clerical staff to ensure efficient operation of the office. Responsibilities
Confers with Division Directors regarding policy implementation, personnel operations, legislative and constituent concerns; prepares memoranda outlining relevant information including recommendations for actions to be taken; ensures division compliance with department policies. Reviews correspondence and reports; determines the level of authority for handling complaints or issues; oversees tracking, reporting and review of data relating to violations and complaints; ensures intervention to correct problems and keeps the superior appropriately briefed. Provides liaison with the general public, Division Directors, Governor’s Office, legislators, council members, special interest groups, other state/federal agencies to respond to inquiries and complaints, explain policies and the department’s position on issues, resolve problems and oversee implementation of department directives. Oversees constituent relations including resolving crisis situations in service delivery; ensures constituent contacts are handled quickly and responsively. Represents the superior at council meetings and on task forces. May plan, assign, review and evaluate the work of subordinate clerical and secretarial staff; plans, coordinates and directs office activities; analyzes, recommends and implements operating practices, policies and procedures. Participates in drafting and analyzing legislation; gives testimony on bills; represents the department at committee hearings and keeps the superior informed of status. Prepares budget for the unit and tracks expenditures. Develops agendas and programs for Department management team meetings, conferences and retreats. Gathers and analyzes information and prepares department accomplishment and activity reports for Governor’s Office. Qualifications and Skills
Six months experience in public policy administration (overseeing and directing development, implementation and evaluation of public policies). Three years experience interpreting governmental law, constitutional law, regulatory interpretation, or legislation. Six months experience interacting with legislators, cabinet officials or interest groups as a liaison. Three years experience in program evaluation (evaluating programs and services to identify problems, determine compliance and evaluate effectiveness to meet goals). Three years experience in recommending alternatives and changes based on findings. Six months experience in budget administration (managing, developing, analyzing and implementing budgets; developing strategic plans and internal controls). Six months experience in narrative report writing. Knowledge of administration, office management and budgetary control; department policies, priorities and objectives; operations of all divisions; state government systems; management principles; supervision principles. Skill in collecting, evaluating and analyzing information from diverse sources; staff supervision; oral and written communication. Ability to manage multiple priorities; effectively communicate department policy; learn and understand laws and regulations governing a department; prepare clear and concise reports; develop and maintain effective relations with associates, employees, the public and government officials. Hours and Location
Hours: 40 hours per week, Monday through Friday (excluding federal holidays). Primary Place of Performance: This position is a statewide opportunity within Delaware. Candidates from any part of the state are encouraged to apply. Clearance
Employment is contingent upon successfully completing any required background checks, in accordance with applicable law. Company Overview
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company that helps clients expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables success. Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism. Jamison is an equal opportunity employer and complies with applicable EEO laws and policies. Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills. All applications must be submitted through our application system at:
https://www.jps-online.com/apply-now
#J-18808-Ljbffr