State of Washington
DSHS WSH Program Coordinator - Centralized Staffing Coordinator
State of Washington, Walla Walla, Washington, United States
Overview
DSHS WSH – Program Coordinator (Centralized Staffing Coordinator) – Western State Hospital, Lakewood, WA. The role focuses on managing and implementing daily, weekly, and monthly nursing staff schedules using the hospital’s electronic scheduling system. The Coordinator tracks staff absences (including L&I and FMLA) and collaborates with Registered Nurses at all levels to maintain smooth and efficient staffing to support quality patient care. Location: Western State Hospital, Lakewood, WA. This position is part of the Nursing team within the Western State Hospital. Opportunities performed on-site at this work location for at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Pierce County employees may be eligible to receive an Orca Card for transportation needs. Contact: For questions, reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #04812. Responsibilities
Collaborate with RN3/RN4 staff to plan and manage daily, weekly, and monthly staffing needs, adjusting for hospital acuity and staff absences. Monitor and track employee leave, including L&I, vacations, redeployments, and non-permanent positions, ensuring accurate recording and compliance with CBAs and legal requirements. Analyze attendance data and provide managers with reports on leave patterns and concerns. Anticipate and resolve potential staffing conflicts by forecasting needs and managing overtime assignments in accordance with CBAs and hospital policies. Work with the Training Department to maintain appropriate staffing during training periods using float pool, on-call, and overtime resources. Consult with supervisors and managers to identify scheduling issues, recommend solutions, and support staffing goals. Assist in developing staffing procedures and preparing comprehensive reports on overtime, leave usage, and on-call needs. What We’re Looking For
Ability to multitask and stay organized in a fast-paced, interruption-heavy environment Strong interpersonal skills to build rapport with peers and managers Experience with electronic scheduling systems and proficiency in Microsoft Word and Excel Ability to work independently and manage priorities effectively Commitment to maintaining confidentiality and handling sensitive information Who Should Apply
Professionals with a high school diploma or equivalent AND at least two years of experience in the program specialty OR those with equivalent education and/or experience Application Details
Ready to start a rewarding career? Apply today! Along With Your Application, Please Include: An updated resume; Three professional references with contact information Questions
Please reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #04812. Benefits and Equity Notice: The Department of Social and Health Services’ vision emphasizes belonging, common purpose, shared values, and meaningful work, with a commitment to equity, anti-racism, and social justice in serving diverse communities. Additional Information
Prior to a new hire, a background check including criminal history may be conducted. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license; if using a privately owned vehicle, liability insurance is required. Equal Opportunity Employer: Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment or its programs. For accommodations in the application process or to view the benefits details, contact the Recruiter at (360) 725-5810 or use Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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DSHS WSH – Program Coordinator (Centralized Staffing Coordinator) – Western State Hospital, Lakewood, WA. The role focuses on managing and implementing daily, weekly, and monthly nursing staff schedules using the hospital’s electronic scheduling system. The Coordinator tracks staff absences (including L&I and FMLA) and collaborates with Registered Nurses at all levels to maintain smooth and efficient staffing to support quality patient care. Location: Western State Hospital, Lakewood, WA. This position is part of the Nursing team within the Western State Hospital. Opportunities performed on-site at this work location for at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Pierce County employees may be eligible to receive an Orca Card for transportation needs. Contact: For questions, reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #04812. Responsibilities
Collaborate with RN3/RN4 staff to plan and manage daily, weekly, and monthly staffing needs, adjusting for hospital acuity and staff absences. Monitor and track employee leave, including L&I, vacations, redeployments, and non-permanent positions, ensuring accurate recording and compliance with CBAs and legal requirements. Analyze attendance data and provide managers with reports on leave patterns and concerns. Anticipate and resolve potential staffing conflicts by forecasting needs and managing overtime assignments in accordance with CBAs and hospital policies. Work with the Training Department to maintain appropriate staffing during training periods using float pool, on-call, and overtime resources. Consult with supervisors and managers to identify scheduling issues, recommend solutions, and support staffing goals. Assist in developing staffing procedures and preparing comprehensive reports on overtime, leave usage, and on-call needs. What We’re Looking For
Ability to multitask and stay organized in a fast-paced, interruption-heavy environment Strong interpersonal skills to build rapport with peers and managers Experience with electronic scheduling systems and proficiency in Microsoft Word and Excel Ability to work independently and manage priorities effectively Commitment to maintaining confidentiality and handling sensitive information Who Should Apply
Professionals with a high school diploma or equivalent AND at least two years of experience in the program specialty OR those with equivalent education and/or experience Application Details
Ready to start a rewarding career? Apply today! Along With Your Application, Please Include: An updated resume; Three professional references with contact information Questions
Please reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #04812. Benefits and Equity Notice: The Department of Social and Health Services’ vision emphasizes belonging, common purpose, shared values, and meaningful work, with a commitment to equity, anti-racism, and social justice in serving diverse communities. Additional Information
Prior to a new hire, a background check including criminal history may be conducted. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license; if using a privately owned vehicle, liability insurance is required. Equal Opportunity Employer: Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment or its programs. For accommodations in the application process or to view the benefits details, contact the Recruiter at (360) 725-5810 or use Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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