Sapphire Recruitment
Overview
We are seeking a highly organized and professional Executive Assistant to the CEO to provide direct, high-level administrative support to the CEO and occasional assistance to other senior executives (CFO, CIO, EVP, General Counsel). This role is ideal for a polished and detail-oriented professional with a proven track record supporting C-level leadership. The position is 80–85% focused on supporting the CEO and 10–15% assisting other executives or ad hoc projects. The role is onsite at an East Syracuse office in a mission-driven organization serving individuals with intellectual and developmental disabilities (I/DD) and their families. Compensation:
$28–$30/hour (~$58k–$62k/year); minimal overtime. Base pay range: $58,000.00/yr - $62,000.00/yr. Pay flexibility may be available for outstanding candidates. Key Responsibilities
Manage the CEO’s complex calendar, scheduling, and travel arrangements Prepare, proofread, and format executive-level documents, reports, and PowerPoint presentations with brand accuracy and zero errors Serve as liaison for internal and external communications on behalf of executive leadership Coordinate ~6–8 Board of Directors meetings annually; prepare agendas, distribute materials, and take and finalize meeting minutes Support additional Board activities and communication as needed Maintain and organize official corporate documentation (letters, memos, contracts, forms, reports) Assist with special projects, events, public relations initiatives, and speaking engagements Provide backup support to the Director of Affiliate Operations and senior leadership Handle sensitive and confidential matters with discretion and professionalism Act as a central administrative point of contact for corporate departments Perform other administrative duties as required Qualifications
Experience:
Minimum 3–5 years supporting a CEO or C-level executive (not general administrative work) Notary:
Notary Public license preferred (training can be provided) Skills:
Exceptional written/verbal communication, grammar, and proofreading; Advanced Microsoft Office Suite; strong organizational, prioritization, and multi-tasking abilities; proven discretion and ability to manage confidential matters Skilled in event planning, meeting preparation, and Board interaction Ability to work independently, anticipate needs, and exercise sound judgment Onsite role at an East Syracuse office Experience in a fast-paced environment with significant exposure to senior leadership and external stakeholders Occasional travel for meetings and events Collaborative, mission-driven organization serving individuals with intellectual and developmental disabilities (I/DD) and their families How to apply Submit a resume to cnyjobs@hiresapphire.com for immediate consideration. Sapphire Recruitment is an EOE.
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We are seeking a highly organized and professional Executive Assistant to the CEO to provide direct, high-level administrative support to the CEO and occasional assistance to other senior executives (CFO, CIO, EVP, General Counsel). This role is ideal for a polished and detail-oriented professional with a proven track record supporting C-level leadership. The position is 80–85% focused on supporting the CEO and 10–15% assisting other executives or ad hoc projects. The role is onsite at an East Syracuse office in a mission-driven organization serving individuals with intellectual and developmental disabilities (I/DD) and their families. Compensation:
$28–$30/hour (~$58k–$62k/year); minimal overtime. Base pay range: $58,000.00/yr - $62,000.00/yr. Pay flexibility may be available for outstanding candidates. Key Responsibilities
Manage the CEO’s complex calendar, scheduling, and travel arrangements Prepare, proofread, and format executive-level documents, reports, and PowerPoint presentations with brand accuracy and zero errors Serve as liaison for internal and external communications on behalf of executive leadership Coordinate ~6–8 Board of Directors meetings annually; prepare agendas, distribute materials, and take and finalize meeting minutes Support additional Board activities and communication as needed Maintain and organize official corporate documentation (letters, memos, contracts, forms, reports) Assist with special projects, events, public relations initiatives, and speaking engagements Provide backup support to the Director of Affiliate Operations and senior leadership Handle sensitive and confidential matters with discretion and professionalism Act as a central administrative point of contact for corporate departments Perform other administrative duties as required Qualifications
Experience:
Minimum 3–5 years supporting a CEO or C-level executive (not general administrative work) Notary:
Notary Public license preferred (training can be provided) Skills:
Exceptional written/verbal communication, grammar, and proofreading; Advanced Microsoft Office Suite; strong organizational, prioritization, and multi-tasking abilities; proven discretion and ability to manage confidential matters Skilled in event planning, meeting preparation, and Board interaction Ability to work independently, anticipate needs, and exercise sound judgment Onsite role at an East Syracuse office Experience in a fast-paced environment with significant exposure to senior leadership and external stakeholders Occasional travel for meetings and events Collaborative, mission-driven organization serving individuals with intellectual and developmental disabilities (I/DD) and their families How to apply Submit a resume to cnyjobs@hiresapphire.com for immediate consideration. Sapphire Recruitment is an EOE.
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