Merrimack College Federal Cu
Overview
The Grants Accountant will be responsible for the fiscal administration of externally funded projects including grants, contracts, and special projects. The primary responsibilities include tracking, reporting and invoicing grant expenditures; ensuring grants budgets are properly uploaded and tracked; adhering to fiscal regulatory requirements of assigned sponsored projects. Responsibilities
Perform post-award grant accounting functions according to the terms and conditions of the sponsor, including the set-up and close-out of all sponsored projects. Confirm the proper award payment type (fixed fee, cost reimbursable, etc.); ascertain the type of award (contract, grant, cooperative agreement, etc.); establish an appropriate billing and review schedule. Track and review all sponsored projects for spending patterns and identify any deficit spending. Tasks include preparing invoices, billing, drawdowns, financial reporting on federal grants, balance sheet accounts, monitoring grant revenue and expenses; identify and research errors and process adjusting entries as needed; verify the accuracy of the NOA and award profile; monitor effort reporting process and cost sharing. Calculate monthly revenue, fringe benefits and indirect costs for the monthly close and ensure the journal entries are recorded. Ensure all accounting functions are properly and accurately recorded into the college ERP system in a timely manner. Preparation of grant financial reporting and surveys including but not limited to: NSF HERD, SEFA, FFATA, and IPEDS. Support external audit preparation and assist with requests from auditors. Other duties as assigned. Knowledge of general and sponsored programs accounting principles and practices; applications related to financial reporting (database, spreadsheet, word processing); general office practices and procedures, accounting and budget procedures and practices. Experience with reconciling the FFR, to G5, to a general ledger system for grant tracking and closeout. Solid knowledge of general accounting, journal entries, and types of accounts in the Trial Balance. Familiarity with 2 CFR Part 200 of the Uniform Guidance. Must possess a high level of accuracy, organization skills, and be detail oriented. Excellent written and oral communication skills. Ability to manage multiple projects, to respond to new situations, and to adapt to an evolving portfolio. Excellent interpersonal, problem-solving and collaboration skills. Ability to learn new software and technologies quickly. Qualifications and Requirements
Education:
Bachelor’s degree in accounting or a related field from an accredited College or University. Experience:
Minimum of 3 years of accounting experience along with knowledge of Federal OMB Uniform Guidance (2 CFR 200); preferably hands-on post award grant experience and federal acquisitions regulations (FAR) experience. Application Materials
Resume/CV Contact information for three (3) professional references Review of applications will begin immediately and continue on a rolling basis until qualified candidates are identified. This position is subject to the successful completion of a criminal background check. Mission and About Merrimack College
Mission:
Merrimack College is a Catholic Augustinian institution of higher education committed to building an accepting and respectful community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue. Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Catholic and Augustinian mission. All candidates should describe in their application how they will foster a culture that supports our mission. About Merrimack College:
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,100 undergraduate, 2,500 graduate students and 50 doctoral students from 48 states and 63 countries. The College features more than 160 career-focused undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success. The College has six schools: arts and sciences, engineering and computational sciences, nursing and health sciences, education and social policy, the Girard school of business and the graduate school of counseling and social work. The College’s suburban 220-acre campus is just north of Boston in North Andover, Massachusetts. Merrimack is a Master’s Colleges and Universities/Larger Programs (M1) institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up in the U.S. News & World Report’s ranking of Best Colleges, ranking 38th in the Regional Universities North category in 2026. Merrimack College is an Equal Opportunity Employer. Andrew Daume ’26 leads two of the five student organizations he’s a part of in addition to pursuing a bachelor’s degree in communications. 315 Turnpike Street North Andover, MA 01845 (978) 837-5000 Directions
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The Grants Accountant will be responsible for the fiscal administration of externally funded projects including grants, contracts, and special projects. The primary responsibilities include tracking, reporting and invoicing grant expenditures; ensuring grants budgets are properly uploaded and tracked; adhering to fiscal regulatory requirements of assigned sponsored projects. Responsibilities
Perform post-award grant accounting functions according to the terms and conditions of the sponsor, including the set-up and close-out of all sponsored projects. Confirm the proper award payment type (fixed fee, cost reimbursable, etc.); ascertain the type of award (contract, grant, cooperative agreement, etc.); establish an appropriate billing and review schedule. Track and review all sponsored projects for spending patterns and identify any deficit spending. Tasks include preparing invoices, billing, drawdowns, financial reporting on federal grants, balance sheet accounts, monitoring grant revenue and expenses; identify and research errors and process adjusting entries as needed; verify the accuracy of the NOA and award profile; monitor effort reporting process and cost sharing. Calculate monthly revenue, fringe benefits and indirect costs for the monthly close and ensure the journal entries are recorded. Ensure all accounting functions are properly and accurately recorded into the college ERP system in a timely manner. Preparation of grant financial reporting and surveys including but not limited to: NSF HERD, SEFA, FFATA, and IPEDS. Support external audit preparation and assist with requests from auditors. Other duties as assigned. Knowledge of general and sponsored programs accounting principles and practices; applications related to financial reporting (database, spreadsheet, word processing); general office practices and procedures, accounting and budget procedures and practices. Experience with reconciling the FFR, to G5, to a general ledger system for grant tracking and closeout. Solid knowledge of general accounting, journal entries, and types of accounts in the Trial Balance. Familiarity with 2 CFR Part 200 of the Uniform Guidance. Must possess a high level of accuracy, organization skills, and be detail oriented. Excellent written and oral communication skills. Ability to manage multiple projects, to respond to new situations, and to adapt to an evolving portfolio. Excellent interpersonal, problem-solving and collaboration skills. Ability to learn new software and technologies quickly. Qualifications and Requirements
Education:
Bachelor’s degree in accounting or a related field from an accredited College or University. Experience:
Minimum of 3 years of accounting experience along with knowledge of Federal OMB Uniform Guidance (2 CFR 200); preferably hands-on post award grant experience and federal acquisitions regulations (FAR) experience. Application Materials
Resume/CV Contact information for three (3) professional references Review of applications will begin immediately and continue on a rolling basis until qualified candidates are identified. This position is subject to the successful completion of a criminal background check. Mission and About Merrimack College
Mission:
Merrimack College is a Catholic Augustinian institution of higher education committed to building an accepting and respectful community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue. Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Catholic and Augustinian mission. All candidates should describe in their application how they will foster a culture that supports our mission. About Merrimack College:
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,100 undergraduate, 2,500 graduate students and 50 doctoral students from 48 states and 63 countries. The College features more than 160 career-focused undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success. The College has six schools: arts and sciences, engineering and computational sciences, nursing and health sciences, education and social policy, the Girard school of business and the graduate school of counseling and social work. The College’s suburban 220-acre campus is just north of Boston in North Andover, Massachusetts. Merrimack is a Master’s Colleges and Universities/Larger Programs (M1) institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up in the U.S. News & World Report’s ranking of Best Colleges, ranking 38th in the Regional Universities North category in 2026. Merrimack College is an Equal Opportunity Employer. Andrew Daume ’26 leads two of the five student organizations he’s a part of in addition to pursuing a bachelor’s degree in communications. 315 Turnpike Street North Andover, MA 01845 (978) 837-5000 Directions
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