SMGABA LLC
Accounting Firm Administrative Assistant
SMGABA LLC, Grandyle Village, New York, United States
Position Overview
Job Title:
Administrative Clerk
Location:
Islandia, NY (with additional offices in NYC & St. Petersburg, FL)
Schedule:
Full-Time
Pay:
$25.00/hr – $29.00/hr
Position Type:
Onsite Why Join SMG ABA LLC?
At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer:
Almost 100% employer-paid Medical Insurance premiums Dental and Vision insurance coverage 401(k) with company match Ancillary insurance options available Paid Time Off to recharge and balance life Employee Volunteer Program with extra PTO for community service Professional development with a mentor program and onsite paid continuing education Engaging team-building events and outings Your Role as an Administrative Clerk:
As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities:
Billing Ensure time is posted and invoices are processed in QBO and Axcess
True-up time and billing; progress bill initial retainers
Handle bookkeeping billing and review unbilled WIP
Reconcile software bill backs and oversee renewals
Manage PTET estimates, postage, and 1099s
Accounts Receivable (AR) Run AR reports and monitor client accounts
Track ACH payments and send payment reminders
Provide client lists for collection calls
Payments & Onboarding Oversee payments and review billing for onboarding clients
Workflow Run project setup lists and verify accuracy
Create and update templates, roles, and notifications
Other Duties as Assigned What You Need to Succeed:
Key Competencies: Strong communication skills, both written and verbal
Excellent organizational skills and high attention to detail
Ability to manage multiple tasks in a deadline-driven environment
Proficiency in Microsoft Office Suite and QuickBooks Online
Qualifications: High school diploma or equivalent required; Associate’s or Bachelor’s in Business, Accounting, or related field preferred
Previous experience in an administrative role, ideally in accounting or financial services
Familiarity with bookkeeping and accounting principles is a plus
Important Information:
SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit www.uscis.gov and search “E-Verify.” Apply Today! Take the next step in your career with SMG ABA LLC—where teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr. #J-18808-Ljbffr
Job Title:
Administrative Clerk
Location:
Islandia, NY (with additional offices in NYC & St. Petersburg, FL)
Schedule:
Full-Time
Pay:
$25.00/hr – $29.00/hr
Position Type:
Onsite Why Join SMG ABA LLC?
At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation. With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported. What We Offer:
Almost 100% employer-paid Medical Insurance premiums Dental and Vision insurance coverage 401(k) with company match Ancillary insurance options available Paid Time Off to recharge and balance life Employee Volunteer Program with extra PTO for community service Professional development with a mentor program and onsite paid continuing education Engaging team-building events and outings Your Role as an Administrative Clerk:
As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities:
Billing Ensure time is posted and invoices are processed in QBO and Axcess
True-up time and billing; progress bill initial retainers
Handle bookkeeping billing and review unbilled WIP
Reconcile software bill backs and oversee renewals
Manage PTET estimates, postage, and 1099s
Accounts Receivable (AR) Run AR reports and monitor client accounts
Track ACH payments and send payment reminders
Provide client lists for collection calls
Payments & Onboarding Oversee payments and review billing for onboarding clients
Workflow Run project setup lists and verify accuracy
Create and update templates, roles, and notifications
Other Duties as Assigned What You Need to Succeed:
Key Competencies: Strong communication skills, both written and verbal
Excellent organizational skills and high attention to detail
Ability to manage multiple tasks in a deadline-driven environment
Proficiency in Microsoft Office Suite and QuickBooks Online
Qualifications: High school diploma or equivalent required; Associate’s or Bachelor’s in Business, Accounting, or related field preferred
Previous experience in an administrative role, ideally in accounting or financial services
Familiarity with bookkeeping and accounting principles is a plus
Important Information:
SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit www.uscis.gov and search “E-Verify.” Apply Today! Take the next step in your career with SMG ABA LLC—where teamwork, growth, and opportunity come together. Pay Range USD $25.00 - USD $29.00 /Hr. #J-18808-Ljbffr