Accounting Manager for a US Construction Company

Position:

Accounting Manager (Construction & Facilities Maintenance) Job Class:

Full-time (Remote) Work Schedule:

EST — New York business hours Reports to:

Company President (partners closely with the CFO) Direct Reports:

Staff Accountant; AP/AR Specialists Summary

The Accounting Manager owns day‑to‑day accounting and finance operations and leads a small team in a high‑volume repair, maintenance, and construction environment. This role is

heavy on reconciliations

and

US GAAP accrual accounting , with deep responsibility for construction‑specific practices including

job costing ,

percentage‑of‑completion revenue recognition , and

Work‑in‑Progress (WIP) management,

specifically

Costs in Excess of Billings (underbillings)

and

Billings in Excess of Costs (overbillings) . You’ll drive month‑end close, prepare and analyze financial statements, ensure compliance with accounting standards, and continuously improve processes and controls. Essential Functions

Full‑Cycle Accounting & Close Own month‑end, quarter‑end, and year‑end close; prepare and review journal entries (accruals, deferrals, revenue, payroll, inventory/parts, prepaid, fixed assets). Produce accurate and timely financial statements (P&L, Balance Sheet, Cash Flow) with variance analysis and commentary. Maintain the

chart of accounts

and cost codes; ensure consistent, accurate coding across a high volume of transactions. Reconciliations Perform and review

bank and credit card reconciliations

(monthly and as needed), merchant/processor reconciliations, and daily cash application reviews. Reconcile all balance sheet accounts (AR, AP, inventory/parts, payroll liabilities, accrued expenses, prepaids, fixed assets, retained earnings). Tie‑out subledgers to the GL (AR aging, AP aging, WIP, inventory/parts), resolving discrepancies promptly. Construction & Project Accounting Manage

job setup, job costing, and budget‑to‑actual tracking

for construction and high‑volume R&M/quick‑turn work orders. Prepare monthly

WIP schedules , including

Costs in Excess of Billings

and

Billings in Excess , with clear roll‑forwards and GL tie‑outs. Apply

US GAAP

revenue recognition for construction (e.g., percentage‑of‑completion) and service/maintenance revenue streams. Oversee

progress billings , change orders, retainage, and closeout documentation. AP/AR, Billing & Cash Oversee

AP

(3‑way match, approvals, vendor setup, terms optimization) and

AR

(invoicing cycles for high‑volume work orders, progress billings, cash application, unapplied cash resolution). Coordinate with Operations/Dispatch for timely billing of quick repairs and maintenance jobs; reduce billing cycle times and DSO. Maintain subcontractor compliance (W‑9/1099, COIs, lien waivers) and vendor master integrity. Controls, Compliance & Audit Develop, implement, and maintain

internal controls , accounting policies, and SOPs. Prepare

audit‑ready workpapers ; coordinate

annual financial audit and insurance audits ; lead PBC responses. Manage business license and registration renewals (multi‑state) and coordinate insurance renewals and documentation. Utilize automated tax tools for

sales & use tax

(and VAT/GST where applicable); coordinate with external CPA on federal and state income tax filings. Reporting, Planning & Partnership Prepare

management reports

(WIP, job profitability, backlog, AR/AP aging, cash forecasts, KPI dashboards) for leadership. Partner with the President and CFO on the

Annual Operating Budget

and rolling forecasts; provide cost and margin insights. Serve as a point of contact for clients, vendors, lenders, auditors, and other business partners. Deliver ad hoc analyses to support pricing, resource planning, and operational decisions. Qualifications

Required Bachelor’s degree in Accounting or Finance. 5+ years

of progressive GL/full‑cycle accounting experience with

US GAAP

in a

construction and/or facilities maintenance

environment. Demonstrated expertise with

reconciliations

(bank, balance sheet, subledger tie‑outs) and

accrual accounting . Proven experience with

WIP

and

over/under billings

(Costs in Excess / Billings in Excess) and

job costing . Advanced Excel skills (lookups, pivots, error‑tracing) and comfort working in

high‑volume

transaction environments. Strong documentation habits; able to produce clear, audit‑ready workpapers. Preferred CPA (active or in progress) or public accounting/audit experience. Experience implementing or optimizing accounting processes and internal controls. Familiarity with construction/field service systems and accounting ERPs (e.g., QuickBooks Online, Sage 100/300/Intacct, NetSuite, Viewpoint/Vista, CMiC, Procore, ServiceTitan, or similar). Multi‑state compliance exposure (licenses, sales/use tax, payroll nuances). Competencies

Ownership mindset, accuracy, and urgency—especially around reconciliations and close deadlines. Clear communicator who can translate financials for non‑finance partners in Operations. Builder of processes and teams; able to coach a Staff Accountant and AP/AR specialists. Sound judgment, discretion, and integrity in handling sensitive financial information. Work Environment

Fully remote , working

EST (New York) business hours . Occasional overtime during month‑end/quarter‑end/year‑end and audit periods. Success Metrics (Examples)

On‑time monthly close with complete reconciliations and zero material unreconciled variances. Accurate WIP schedules and over/under billing balances that tie to the GL every month. Reduced billing cycle time and DSO for maintenance and quick‑repair jobs. Clean annual audit with minimal findings and timely insurance audit completion.

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