Opt For Healthy Living
Grants and Contracts Administrator
Opt For Healthy Living, Pomona, California, United States, 91768
Overview
Job no:
551539
Work type:
Staff
Location:
Pomona
Categories:
Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Research, On-site (work in-person at business location) Type of Appointment:
Full Time, Probationary Job Classification:
Administrative Analyst/Specialist Exempt II Anticipated Hiring Range:
$5,537 - $6,000 per month Work Schedule:
Monday - Friday 8:00am - 5:00pm (occasional evenings and weekends) THE DEPARTMENT:
The Office of Research and Sponsored Programs (ORSP) within Academic Affairs supports the University\'s academic units by aiding faculty and staff in securing external research funding. ORSP provides information on funding sources, assists in all pre-award stages like identifying opportunities, planning, budgeting, and proposal submission, and helps with non-financial post-award administration, including negotiations, no-cost extensions, and regulatory compliance. DUTIES AND RESPONSIBILITIES
Grant and Contract proposal planning, preparation, submission, and completion: Development: Work in coordination with Deans, Associate Deans, Department Chairs, and budget analysts to develop grant resources and identify and communicate sources of internal and external funding. Provide support to faculty and staff in communicating with potential sponsor agency representatives; prepare and revise proposal budgets and budget justifications; complete all sponsor agency forms and assurances; proposal editing as allowed by sponsor deadline; assembly of proposal components, and submission of the proposal through mail/courier, sponsor portal or other electronic means. Provide technical review of terms and conditions of all sponsored contracts for adherence to University, CPP Foundation, and Uniform Guidance guidelines; write and review contracts, subcontracts and amendments to contracts with corporations, state and federal agencies, collaborating universities, and private foundations. Assure compliance with applicable sponsor guidelines, laws, and regulations such as the Uniform Guidance/OMB circulars and FARs. Compliance: Provide support to faculty, staff, and administrators in completing the University\'s approval process; Complete all assurance requirements for grants and contracts; Maintain professional expertise and ensure compliance with federal regulations, policies and/or requirements, in particular with Office of Management and Budget (OMB) Circulars A-110, A-122, A-133. Negotiation: Manages, reviews and negotiates grants, contracts, subcontracts, cooperative agreements and clinical trial agreements with federal agencies, state and private entities. Conduct complex negotiations with representatives of corporations, state and federal agencies, and private foundations to revise and finalize contracts; coordinate with Foundation staff to ensure terms and conditions are acceptable to the University and the CPP Foundation; exhibit diplomacy and tact in representing the University to external agencies. Execution: Follow up promptly with contracting agencies and organizations to ensure timely processing; provide final negotiated contract, subcontract, agreement and amendment documents to the Foundation for signature on behalf of the University. Identify, disseminate and promote funding opportunities Review electronic and print resources that publicize funding opportunities and disseminate those opportunities to appropriate faculty/staff on campus Conduct research to identify funding resources; identifies and matches opportunities to faculty interest. Promote high probability funding opportunities to the campus community using various strategies. Assist faculty in the analysis of funding announcements and to determine the appropriateness of the application. Disseminate information on mission, goals and funding opportunities for specific sponsor agency assignments. Follow-up regularly on the funding opportunities that are disseminated and provide additional information as necessary. Maintain and report on applicant interests and funding search systems Engage in and arrange external relations and training activities Initiate and implement ORSP outreach activities designed to increase and acknowledge sponsored program activity, including ORSP-sponsored workshops and on-campus federal agency workshops. Serve on University and project committees and task forces as requested/approved. Advise on the development of new partnerships internal and external to the university. Participate in Foundation and grant team meetings. Attend training regarding the Office of Management and Budget Uniform Guidance compliance. Acquire and disseminate current knowledge on grants and contracts processes Review and disseminate information to applicants and ORSP staff on Foundation, University and CSU System policies and programs, application procedures, and sponsor agency regulations; this can include budgeting techniques and electronic submission methods. Review publications containing external funding proposal development information and distribute to appropriate faculty and staff. Provide data for ORSP management information system, reports and publications Prepare information for ORSP transmittals and deadline calendar. Conduct status checks on pending proposals to update the proposal information management system. Review and edit entries in the proposal information management system and other tracking systems for regular and annual reports. QUALIFICATIONS
Bachelor\'s Degree and/or experience in developing or improving administrative policies, procedures, practices, or programs Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in public and business administration and fiscal management; ability to interpret and evaluate results to develop sound conclusions and policy recommendations. PREFERRED QUALIFICATIONS: Advanced Degree preferred. Knowledge of post-award processes Knowledge of CSU system and Cal Poly Pomona Foundation policies and procedures. Experience developing and negotiating contracts to completion. Knowledge of Federal Acquisition Regulations (FARs). Certificates or ongoing professional development in research administration; ongoing participation in relevant national organizations. Minimum of two years related experience in pre-award and university research administration; knowledge of sponsor agencies; able to work with diverse groups. Ability to prepare budgets and proposals with familiarity of sponsor agency regulations. Ability to multi-task, prioritize, be detail oriented, and work under deadlines; effective communication with faculty, staff, and other constituents. Ability to interact with sponsoring agencies to develop, negotiate and execute contracts, subcontracts, and amendments. Ability to submit contract and grant proposals and budgets using various sponsor agency regulations and electronic systems (e.g., Cayuse Proposals). Minimum of four years related experience in pre-award and university research administration; experience with diverse sponsor agencies. Compensation Notice This position is offered under the CSU classification and salary structure in effect at the time of posting. The CSU compensation system will transition to a step-based structure following implementation effective October 1, 2025. Employees will move to the step system and Research and Sponsored Programs Administration Professional II after hire, in accordance with CSU guidelines. Out of State Work The CSU system is a network of public universities... Background Check Cal Poly Pomona will make a conditional offer of employment pending satisfactory completion of a background check. For more information, see the CSU Background Check Policy. CSU Classification Salary Range This position is part of the CSUEU bargaining unit 9. The CSU Classification Standards and Salary Schedule are available online. The classification salary range is minimum $5,537 to maximum $10,014 per month. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. I-9 requirements apply. University Driving Requirement Driving may be required for university business; driving history will be reviewed by Risk Management in line with policy. Conflict of Interest This position is a “designated position” under the CSU Conflict of Interest Code. Disclosure forms may be required. Security & Fire Safety Security and safety policies and annual reports are available from Cal Poly Pomona. Pay Transparency Nondiscrimination CPP complies with pay transparency and nondiscrimination requirements. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Contact the ADA Coordinator for accessibility or accommodation needs. Equal Employment Opportunity CPP provides equal opportunity in employment without unlawful discrimination or retaliation. Other Notices For other important employment notices, see CPP’s Employment Notices page. Advertised:
Sep 11 2025 Pacific Daylight Time Applications close:
Sep 25 2025 Pacific Daylight Time
#J-18808-Ljbffr
Job no:
551539
Work type:
Staff
Location:
Pomona
Categories:
Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Research, On-site (work in-person at business location) Type of Appointment:
Full Time, Probationary Job Classification:
Administrative Analyst/Specialist Exempt II Anticipated Hiring Range:
$5,537 - $6,000 per month Work Schedule:
Monday - Friday 8:00am - 5:00pm (occasional evenings and weekends) THE DEPARTMENT:
The Office of Research and Sponsored Programs (ORSP) within Academic Affairs supports the University\'s academic units by aiding faculty and staff in securing external research funding. ORSP provides information on funding sources, assists in all pre-award stages like identifying opportunities, planning, budgeting, and proposal submission, and helps with non-financial post-award administration, including negotiations, no-cost extensions, and regulatory compliance. DUTIES AND RESPONSIBILITIES
Grant and Contract proposal planning, preparation, submission, and completion: Development: Work in coordination with Deans, Associate Deans, Department Chairs, and budget analysts to develop grant resources and identify and communicate sources of internal and external funding. Provide support to faculty and staff in communicating with potential sponsor agency representatives; prepare and revise proposal budgets and budget justifications; complete all sponsor agency forms and assurances; proposal editing as allowed by sponsor deadline; assembly of proposal components, and submission of the proposal through mail/courier, sponsor portal or other electronic means. Provide technical review of terms and conditions of all sponsored contracts for adherence to University, CPP Foundation, and Uniform Guidance guidelines; write and review contracts, subcontracts and amendments to contracts with corporations, state and federal agencies, collaborating universities, and private foundations. Assure compliance with applicable sponsor guidelines, laws, and regulations such as the Uniform Guidance/OMB circulars and FARs. Compliance: Provide support to faculty, staff, and administrators in completing the University\'s approval process; Complete all assurance requirements for grants and contracts; Maintain professional expertise and ensure compliance with federal regulations, policies and/or requirements, in particular with Office of Management and Budget (OMB) Circulars A-110, A-122, A-133. Negotiation: Manages, reviews and negotiates grants, contracts, subcontracts, cooperative agreements and clinical trial agreements with federal agencies, state and private entities. Conduct complex negotiations with representatives of corporations, state and federal agencies, and private foundations to revise and finalize contracts; coordinate with Foundation staff to ensure terms and conditions are acceptable to the University and the CPP Foundation; exhibit diplomacy and tact in representing the University to external agencies. Execution: Follow up promptly with contracting agencies and organizations to ensure timely processing; provide final negotiated contract, subcontract, agreement and amendment documents to the Foundation for signature on behalf of the University. Identify, disseminate and promote funding opportunities Review electronic and print resources that publicize funding opportunities and disseminate those opportunities to appropriate faculty/staff on campus Conduct research to identify funding resources; identifies and matches opportunities to faculty interest. Promote high probability funding opportunities to the campus community using various strategies. Assist faculty in the analysis of funding announcements and to determine the appropriateness of the application. Disseminate information on mission, goals and funding opportunities for specific sponsor agency assignments. Follow-up regularly on the funding opportunities that are disseminated and provide additional information as necessary. Maintain and report on applicant interests and funding search systems Engage in and arrange external relations and training activities Initiate and implement ORSP outreach activities designed to increase and acknowledge sponsored program activity, including ORSP-sponsored workshops and on-campus federal agency workshops. Serve on University and project committees and task forces as requested/approved. Advise on the development of new partnerships internal and external to the university. Participate in Foundation and grant team meetings. Attend training regarding the Office of Management and Budget Uniform Guidance compliance. Acquire and disseminate current knowledge on grants and contracts processes Review and disseminate information to applicants and ORSP staff on Foundation, University and CSU System policies and programs, application procedures, and sponsor agency regulations; this can include budgeting techniques and electronic submission methods. Review publications containing external funding proposal development information and distribute to appropriate faculty and staff. Provide data for ORSP management information system, reports and publications Prepare information for ORSP transmittals and deadline calendar. Conduct status checks on pending proposals to update the proposal information management system. Review and edit entries in the proposal information management system and other tracking systems for regular and annual reports. QUALIFICATIONS
Bachelor\'s Degree and/or experience in developing or improving administrative policies, procedures, practices, or programs Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in public and business administration and fiscal management; ability to interpret and evaluate results to develop sound conclusions and policy recommendations. PREFERRED QUALIFICATIONS: Advanced Degree preferred. Knowledge of post-award processes Knowledge of CSU system and Cal Poly Pomona Foundation policies and procedures. Experience developing and negotiating contracts to completion. Knowledge of Federal Acquisition Regulations (FARs). Certificates or ongoing professional development in research administration; ongoing participation in relevant national organizations. Minimum of two years related experience in pre-award and university research administration; knowledge of sponsor agencies; able to work with diverse groups. Ability to prepare budgets and proposals with familiarity of sponsor agency regulations. Ability to multi-task, prioritize, be detail oriented, and work under deadlines; effective communication with faculty, staff, and other constituents. Ability to interact with sponsoring agencies to develop, negotiate and execute contracts, subcontracts, and amendments. Ability to submit contract and grant proposals and budgets using various sponsor agency regulations and electronic systems (e.g., Cayuse Proposals). Minimum of four years related experience in pre-award and university research administration; experience with diverse sponsor agencies. Compensation Notice This position is offered under the CSU classification and salary structure in effect at the time of posting. The CSU compensation system will transition to a step-based structure following implementation effective October 1, 2025. Employees will move to the step system and Research and Sponsored Programs Administration Professional II after hire, in accordance with CSU guidelines. Out of State Work The CSU system is a network of public universities... Background Check Cal Poly Pomona will make a conditional offer of employment pending satisfactory completion of a background check. For more information, see the CSU Background Check Policy. CSU Classification Salary Range This position is part of the CSUEU bargaining unit 9. The CSU Classification Standards and Salary Schedule are available online. The classification salary range is minimum $5,537 to maximum $10,014 per month. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. I-9 requirements apply. University Driving Requirement Driving may be required for university business; driving history will be reviewed by Risk Management in line with policy. Conflict of Interest This position is a “designated position” under the CSU Conflict of Interest Code. Disclosure forms may be required. Security & Fire Safety Security and safety policies and annual reports are available from Cal Poly Pomona. Pay Transparency Nondiscrimination CPP complies with pay transparency and nondiscrimination requirements. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Contact the ADA Coordinator for accessibility or accommodation needs. Equal Employment Opportunity CPP provides equal opportunity in employment without unlawful discrimination or retaliation. Other Notices For other important employment notices, see CPP’s Employment Notices page. Advertised:
Sep 11 2025 Pacific Daylight Time Applications close:
Sep 25 2025 Pacific Daylight Time
#J-18808-Ljbffr