Vaughn Construction
Overview
The HR Coordinator provides administrative and operational support across all areas of human resources, including recruitment, onboarding, benefits, training, and employee records. This role serves as a key point of contact for employees and supports the efficient delivery of HR services in alignment with Vaughn’s values of safety, integrity, teamwork, excellence, and work ethic. Responsibilities
Recruitment & Onboarding Partner with HR leadership to streamline recruitment processes and improve candidate experience Provide administrative support for craft and operation new hire onboarding, orientation, and employee record audits Lead new hire onboarding sessions, ensuring a consistent and engaging employee experience Coordinate deployment of new hires to project sites HR Administration & Records Maintain personnel files and process documentation (I-9, medical, employment) Enter and update employee information in HR databases (e.g., Timberline or other systems) Track and communicate vacation/PTO accruals to employees and supervisors Reconciliation of Drug Screen + Background check invoicing Benefits & Payroll Assist in the annual open enrollment and benefit communications in partnership with the HRG Audit benefit enrollments and payroll changes for accuracy Collaboration with Payroll and Accounting to ensure timely processing of any payment of all employment changes Training, Compliance & Engagement Coordinate employee training sessions, compliance programs, and performance review cycles with the support of HR leadership Track completion and maintain training compliance records Support employee engagement initiatives, surveys, and recognition programs Employee Relations Support Respond to routine employee questions regarding policies, procedures, and programs Escalate complex issues to Sr. HRG/Director as appropriate Help maintain a positive, supportive workplace culture Projects & Additional Duties Manage or contribute to HR projects such as HRIS upgrades or process improvements Perform other duties consistent with HR team goals and business needs Education and Experience
Bachelor’s degree in HR, business, or related field required Two (2) years of HR or administrative experience required; experience in construction industry a plus Knowledge, Skills and Abilities
Strong understanding of HR recordkeeping, benefits administration, and payroll-related processes Proficiency with Microsoft Office Suite and HRIS/HR databases Ability to maintain confidentiality and handle sensitive information with discretion Ability to perform and prioritize a variety of assignments with minimal supervision Strong organizational skills with ability to manage multiple tasks and frequent interruptions Effective communication skills, both written and verbal Detail-oriented with a high degree of accuracy Ability to work independently and collaboratively within a team environment Employment Details
Seniority level: Associate Employment type: Full-time Job function: Human Resources Industries: Construction
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The HR Coordinator provides administrative and operational support across all areas of human resources, including recruitment, onboarding, benefits, training, and employee records. This role serves as a key point of contact for employees and supports the efficient delivery of HR services in alignment with Vaughn’s values of safety, integrity, teamwork, excellence, and work ethic. Responsibilities
Recruitment & Onboarding Partner with HR leadership to streamline recruitment processes and improve candidate experience Provide administrative support for craft and operation new hire onboarding, orientation, and employee record audits Lead new hire onboarding sessions, ensuring a consistent and engaging employee experience Coordinate deployment of new hires to project sites HR Administration & Records Maintain personnel files and process documentation (I-9, medical, employment) Enter and update employee information in HR databases (e.g., Timberline or other systems) Track and communicate vacation/PTO accruals to employees and supervisors Reconciliation of Drug Screen + Background check invoicing Benefits & Payroll Assist in the annual open enrollment and benefit communications in partnership with the HRG Audit benefit enrollments and payroll changes for accuracy Collaboration with Payroll and Accounting to ensure timely processing of any payment of all employment changes Training, Compliance & Engagement Coordinate employee training sessions, compliance programs, and performance review cycles with the support of HR leadership Track completion and maintain training compliance records Support employee engagement initiatives, surveys, and recognition programs Employee Relations Support Respond to routine employee questions regarding policies, procedures, and programs Escalate complex issues to Sr. HRG/Director as appropriate Help maintain a positive, supportive workplace culture Projects & Additional Duties Manage or contribute to HR projects such as HRIS upgrades or process improvements Perform other duties consistent with HR team goals and business needs Education and Experience
Bachelor’s degree in HR, business, or related field required Two (2) years of HR or administrative experience required; experience in construction industry a plus Knowledge, Skills and Abilities
Strong understanding of HR recordkeeping, benefits administration, and payroll-related processes Proficiency with Microsoft Office Suite and HRIS/HR databases Ability to maintain confidentiality and handle sensitive information with discretion Ability to perform and prioritize a variety of assignments with minimal supervision Strong organizational skills with ability to manage multiple tasks and frequent interruptions Effective communication skills, both written and verbal Detail-oriented with a high degree of accuracy Ability to work independently and collaboratively within a team environment Employment Details
Seniority level: Associate Employment type: Full-time Job function: Human Resources Industries: Construction
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