County of Hawai`i
Independently supervises and coordinates professional payroll processing activities, including generation, reconciliation and recording of the county’s semimonthly payroll; serves as a resource and performs responsible administrative, technical, and reporting functions for the county’s payroll system; and performs other related duties as required.
There is one (1) immediate permanent full-time vacancy with the Department of Finance - Accounts Division in Hilo.
(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
Responsibilities:
Ensures the accuracy of the county’s payroll by verifying and auditing timesheet entries through the processing and printing of payroll checks and reports. Ensures compliance with all applicable methods and techniques, standards, guidelines and regulations to payroll law, etc. Reviews and analyzes payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions. Reviews, analyzes and verifies the accuracy of the adjustments and documentations. Makes inquiries, interprets, and processes payroll actions from data through database and information systems. Reviews and reconciles source documents and performs audits of transactional data for changes made to employee profiles for certain employee benefit elections. Researches, analyzes and gathers information for the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc. Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies; Files reports and payments to appropriate agencies or financial institutions for retirement, medical, federal and state taxes withheld, flexible spending, bank deposits, etc. Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments. Participates with the development, recommendation, and implementation of payroll processing procedures for the county ensuring required actions are made within deadlines. Keeps abreast of changes in state and federal laws and collective bargaining provisions that affect payroll processing. Recommends changes in procedures as needed. Determines best solution and makes recommendations to supervisor on corrective measures. Prepares statistical and operational reports. Attends and participates in meetings involving payroll processing and related matters. Plans, assigns and supervises the work of the central payroll staff. Provides guidance to staff and takes corrective action as needed. Provides technical guidance to departmental payroll sections. Identifies payroll issues and works with affected departments to resolve any problems. Develops and provides training to central payroll and departmental payroll employees on payroll applications. Performs other related duties as assigned. Training and Experience:
Graduation from an accredited college or university with a baccalaureate degree, and Two (2) years of professional work experience in payroll processing and payroll pre-auditing, and One (1) year of which shall have included supervisory responsibilities. Note: Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. Knowledge of:
General accounting and payroll practices; Procedures for preparing and processing payroll; Applicable federal and state laws, ordinances, fiscal policies, regulations, and collective bargaining provisions; Recordkeeping and report writing; Office practices and procedures; The County of Hawai'i's payroll system and software. Ability to:
Plan, assign, supervise, and review the work of subordinates; Understand, interpret, explain and apply laws, ordinances, regulations, fiscal policies, and collective bargaining provisions; Understand and reconcile payroll records; Maintain confidentiality of sensitive personal information of employees; Effectively communicate both orally and in writing; Research and analyze data; Plan, develop, and conduct training; Compile, tabulate, and generate fiscal data and reports; Makes and verifies arithmetic computations with speed and accuracy; Analyze system issues, troubleshoot, and make recommendations; Use spreadsheets and other automated tools to conduct payroll data analyses; Detect and correct errors; Work under pressure of recurrent deadlines with frequent interruptions; Establish and maintain effective working relationships with employees and representatives from other government and private agencies; Follow oral and written instructions. Benefits of County employment:
Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year. Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year. Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable). Training and Development: The County has a variety of training and development opportunities for employees. County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service. Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums. Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees. Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. Group Life Insurance: Free life insurance policy for active employees. Credit Union Membership Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please scan and attach these supporting documents to your on-line application, if required: An official college transcript, A valid driver's license, A temporary assignment verification, Professional licenses, and/or Certificates, Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you.
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Ensures the accuracy of the county’s payroll by verifying and auditing timesheet entries through the processing and printing of payroll checks and reports. Ensures compliance with all applicable methods and techniques, standards, guidelines and regulations to payroll law, etc. Reviews and analyzes payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions. Reviews, analyzes and verifies the accuracy of the adjustments and documentations. Makes inquiries, interprets, and processes payroll actions from data through database and information systems. Reviews and reconciles source documents and performs audits of transactional data for changes made to employee profiles for certain employee benefit elections. Researches, analyzes and gathers information for the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc. Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies; Files reports and payments to appropriate agencies or financial institutions for retirement, medical, federal and state taxes withheld, flexible spending, bank deposits, etc. Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments. Participates with the development, recommendation, and implementation of payroll processing procedures for the county ensuring required actions are made within deadlines. Keeps abreast of changes in state and federal laws and collective bargaining provisions that affect payroll processing. Recommends changes in procedures as needed. Determines best solution and makes recommendations to supervisor on corrective measures. Prepares statistical and operational reports. Attends and participates in meetings involving payroll processing and related matters. Plans, assigns and supervises the work of the central payroll staff. Provides guidance to staff and takes corrective action as needed. Provides technical guidance to departmental payroll sections. Identifies payroll issues and works with affected departments to resolve any problems. Develops and provides training to central payroll and departmental payroll employees on payroll applications. Performs other related duties as assigned. Training and Experience:
Graduation from an accredited college or university with a baccalaureate degree, and Two (2) years of professional work experience in payroll processing and payroll pre-auditing, and One (1) year of which shall have included supervisory responsibilities. Note: Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. Knowledge of:
General accounting and payroll practices; Procedures for preparing and processing payroll; Applicable federal and state laws, ordinances, fiscal policies, regulations, and collective bargaining provisions; Recordkeeping and report writing; Office practices and procedures; The County of Hawai'i's payroll system and software. Ability to:
Plan, assign, supervise, and review the work of subordinates; Understand, interpret, explain and apply laws, ordinances, regulations, fiscal policies, and collective bargaining provisions; Understand and reconcile payroll records; Maintain confidentiality of sensitive personal information of employees; Effectively communicate both orally and in writing; Research and analyze data; Plan, develop, and conduct training; Compile, tabulate, and generate fiscal data and reports; Makes and verifies arithmetic computations with speed and accuracy; Analyze system issues, troubleshoot, and make recommendations; Use spreadsheets and other automated tools to conduct payroll data analyses; Detect and correct errors; Work under pressure of recurrent deadlines with frequent interruptions; Establish and maintain effective working relationships with employees and representatives from other government and private agencies; Follow oral and written instructions. Benefits of County employment:
Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year. Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year. Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable). Training and Development: The County has a variety of training and development opportunities for employees. County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service. Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums. Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees. Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. Group Life Insurance: Free life insurance policy for active employees. Credit Union Membership Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please scan and attach these supporting documents to your on-line application, if required: An official college transcript, A valid driver's license, A temporary assignment verification, Professional licenses, and/or Certificates, Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you.
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