Johns Hopkins University
Sr. Administrative Coordinator (Chemical and Biomolecular Engrg)
Johns Hopkins University, Baltimore, Maryland, United States, 21276
Overview
The Department of Chemical and Biomolecular Engineering is seeking a
Sr. Administrative Coordinator
to assist the Head and Administrator. The Senior Administrative Coordinator will work with the Head and Administrator's teams and be responsible for a wide range of administrative duties. Successful completion of work assignments involves a high level of judgment, tact, creativity, initiative, and attention to detail, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality. The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. Responsibilities
Plan, support, and organize daily activities of the office, unit or program. Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. May represent department management in appropriate circumstances within the scope of the position's responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. Develop and produce reports. Assist with preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Coordinate preparation, set up and logistics for department/office events/functions. May perform some non-routine and confidential administrative functions. Coordinate work assignments of students and/or temporary office support, as needed. Other duties as assigned. Position Specific Details — Supplemental Duties & Responsibilities
Manage complex daily calendar of the Head by scheduling internal and external meetings, travel and events. Minimum Qualifications
High school diploma or graduation equivalent. Four years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Calendar Management - Intermediate Event Coordination - Intermediate Financial Administration - Intermediate Interpersonal Skills - Intermediate Meeting Coordination - Intermediate Office Procedures - Intermediate Oral and Written Communications - Intermediate Organizational Skills - Intermediate Project Management - Developing Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 37.5 hrs wkly FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Dept of Chemical and Biomolecular Engrg Personnel area: Whiting School of Engineering Total Rewards and Legal
Total Rewards: The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including geographic location, skills, work experience, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency: Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Applicants Completing Studies: Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks: The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background and will review the date of conviction and how it relates to essential job qualifications on an individual basis. Diversity and Inclusion: Johns Hopkins values diversity, equity and inclusion through the Roadmap on Diversity and Inclusion. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information: If you require special assistance during the pre-employment process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call Maryland Relay or 711. For workplace accommodations, visit https://accessibility.jhu.edu/. Vaccine Requirements: Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided for religious or medical reasons. Applications for exceptions must be submitted to the JHU vaccination registry. The pre-employment physical and related provisions may apply depending on campus, with additional vaccination documentation as applicable.
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The Department of Chemical and Biomolecular Engineering is seeking a
Sr. Administrative Coordinator
to assist the Head and Administrator. The Senior Administrative Coordinator will work with the Head and Administrator's teams and be responsible for a wide range of administrative duties. Successful completion of work assignments involves a high level of judgment, tact, creativity, initiative, and attention to detail, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality. The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. Responsibilities
Plan, support, and organize daily activities of the office, unit or program. Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. May represent department management in appropriate circumstances within the scope of the position's responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. Develop and produce reports. Assist with preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Coordinate preparation, set up and logistics for department/office events/functions. May perform some non-routine and confidential administrative functions. Coordinate work assignments of students and/or temporary office support, as needed. Other duties as assigned. Position Specific Details — Supplemental Duties & Responsibilities
Manage complex daily calendar of the Head by scheduling internal and external meetings, travel and events. Minimum Qualifications
High school diploma or graduation equivalent. Four years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Calendar Management - Intermediate Event Coordination - Intermediate Financial Administration - Intermediate Interpersonal Skills - Intermediate Meeting Coordination - Intermediate Office Procedures - Intermediate Oral and Written Communications - Intermediate Organizational Skills - Intermediate Project Management - Developing Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F, 37.5 hrs wkly FLSA Status: Non-Exempt Location: Hybrid/Homewood Campus Department name: Dept of Chemical and Biomolecular Engrg Personnel area: Whiting School of Engineering Total Rewards and Legal
Total Rewards: The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on factors including geographic location, skills, work experience, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency: Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Applicants Completing Studies: Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks: The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background and will review the date of conviction and how it relates to essential job qualifications on an individual basis. Diversity and Inclusion: Johns Hopkins values diversity, equity and inclusion through the Roadmap on Diversity and Inclusion. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information: If you require special assistance during the pre-employment process, contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call Maryland Relay or 711. For workplace accommodations, visit https://accessibility.jhu.edu/. Vaccine Requirements: Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided for religious or medical reasons. Applications for exceptions must be submitted to the JHU vaccination registry. The pre-employment physical and related provisions may apply depending on campus, with additional vaccination documentation as applicable.
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