Peralta Community College District
Payroll Specialist-District (Temporary Position)
Peralta Community College District, Peralta, New Mexico, United States, 87042
Overview
Payroll Specialist-District (Temporary Position) Time Base 40/Hrs Week | Compensation Salary Range: $22.26 - $28.15 Base pay range: $22.26/hr - $28.15/hr Position Information
Under general supervision, performs clerical and technical level work in providing quasi-administrative and technical support related to processing and maintaining the District's payroll. Responsibilities
Acts as a Technical resource person performing complex payroll functions. Maintains payroll records of various employee groups; balances monthly payrolls. Maintains, computes, and monitors pay for all employee pay differentials, step increases, promotions, overtime, and adjustments to pay. Reviews and enters payroll information into payroll system accurately Receives and reviews timesheets and personnel forms related to status changes; examines timesheets for accuracy and completeness. Ensures timesheets and reports are in compliance with local, state, and federal policies and regulations as well as union payments rules and regulations. Audits payroll information and researches discrepancies. Researches and investigates problems and follows up as necessary to ensure resolution. Prepares various reports using a variety of information as required. Audits, compiles, calculates, and processes payments in support of voluntary deductions to various private agencies. Prepares annual compliance reports for tax sheltered annuities in addition to updates as requested. Prepares and audits salary reports for various departments and third parties based on varied criteria. Responsible for accuracy of reports on contributions to CalPERS, CalSTRS, and the Apple Plan. Responds to questionnaires and verification of earnings requests. Reads and interprets salary ordinances, administrative codes, union contracts, labor laws, publications, and District policies. Provides technical expertise to employees regarding interpretation of applicable laws, rules, and regulations related to payroll, retirement, and benefit issues Reviews third party invoices; evaluates for discrepancies and researches as needed. Calculates overpayments and recommends repayment procedure if necessary. Calculates and prepares manual retroactive pay. Processes manual check issues and stop payments. Computes deductions for annuity adjustments, tax levies, garnishments, and child support payments. Assumes responsibility for accuracy and completion of changes regarding salary deductions for credit unions, tax shelters, savings bonds, and dues. Maintains and processes medical, dental, and life insurance billings. Performs other related duties as required. Minimum Qualifications
Three years of financial or accounting record-keeping experience or an equivalent combination of training and experience that could likely provide the desired knowledge and abilities to perform the duties of the position. Knowledge and proficiency in the operation and use of personal computers, utilizing word processing, spreadsheet, and database management software programs (e.g. MS Office Suite, MS Word, MS Access, and MS PowerPoint), the Internet browser, websites, e-mail, and 10-key by touch. Experience with ERP systems, preferably Oracle/PeopleSoft 9.0. Strong customer service skills with understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Desirable Qualifications
Knowledge of bookkeeping, office practices, business practices and procedures specific to payroll processing and maintenance Basic accounting clerical practices. General laws, rules and policies affecting payroll records and programs. Payroll preparation and verification procedures. Knowledge and proficiency in MS Excel (Note: MS Excel added after MS Word) Payroll processing experience with ERP systems, preferably Oracle/PeopleSoft HCM 9.2 Work experience in an academic institution Pension (CalSTRS; CalPERS) reporting experience Ability to learn and apply policies and regulations pertaining to payroll procedures. Perform difficult financial clerical work requiring the use of independent judgment and initiative. Analyze situations accurately and adopt an effective course of action. Post data and make arithmetical computation rapidly and accurately. Operate standard office machines, including calculator, adding machines and computer. Meet schedules and timelines. Understand and carry out oral and written directions. Effectively explain payroll records-keeping procedures and requirements. Good communication required (verbal and written) Ability to work under strict deadlines Strong organization skills and ability to multi-task Trustworthy with a great work ethic Environmental Demands
Occasional work performed alone Constant work around and with people Perform job remotely, as well as, work in the Oakland CA district payroll office as necessary Other Requirements
MENTAL REQUIREMENTS Flexibility or ability to respond to multiple demands Physical Requirements
Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs Occasional lifting and carrying up to 15 lbs. Occasional pushing and pulling up to 20 lbs. Occasional twisting of body Occasional use of manual dexterity Occasional use of tactile acuity Occasional use of visual acuity from a distance, with depth, and for color Frequent work at a rapid pace Frequent reaching, high, low, and level Frequent audio acuity at all ranges, including speech Frequent visual acuity for reading Constant sitting Constant use of clear oral communication
#J-18808-Ljbffr
Payroll Specialist-District (Temporary Position) Time Base 40/Hrs Week | Compensation Salary Range: $22.26 - $28.15 Base pay range: $22.26/hr - $28.15/hr Position Information
Under general supervision, performs clerical and technical level work in providing quasi-administrative and technical support related to processing and maintaining the District's payroll. Responsibilities
Acts as a Technical resource person performing complex payroll functions. Maintains payroll records of various employee groups; balances monthly payrolls. Maintains, computes, and monitors pay for all employee pay differentials, step increases, promotions, overtime, and adjustments to pay. Reviews and enters payroll information into payroll system accurately Receives and reviews timesheets and personnel forms related to status changes; examines timesheets for accuracy and completeness. Ensures timesheets and reports are in compliance with local, state, and federal policies and regulations as well as union payments rules and regulations. Audits payroll information and researches discrepancies. Researches and investigates problems and follows up as necessary to ensure resolution. Prepares various reports using a variety of information as required. Audits, compiles, calculates, and processes payments in support of voluntary deductions to various private agencies. Prepares annual compliance reports for tax sheltered annuities in addition to updates as requested. Prepares and audits salary reports for various departments and third parties based on varied criteria. Responsible for accuracy of reports on contributions to CalPERS, CalSTRS, and the Apple Plan. Responds to questionnaires and verification of earnings requests. Reads and interprets salary ordinances, administrative codes, union contracts, labor laws, publications, and District policies. Provides technical expertise to employees regarding interpretation of applicable laws, rules, and regulations related to payroll, retirement, and benefit issues Reviews third party invoices; evaluates for discrepancies and researches as needed. Calculates overpayments and recommends repayment procedure if necessary. Calculates and prepares manual retroactive pay. Processes manual check issues and stop payments. Computes deductions for annuity adjustments, tax levies, garnishments, and child support payments. Assumes responsibility for accuracy and completion of changes regarding salary deductions for credit unions, tax shelters, savings bonds, and dues. Maintains and processes medical, dental, and life insurance billings. Performs other related duties as required. Minimum Qualifications
Three years of financial or accounting record-keeping experience or an equivalent combination of training and experience that could likely provide the desired knowledge and abilities to perform the duties of the position. Knowledge and proficiency in the operation and use of personal computers, utilizing word processing, spreadsheet, and database management software programs (e.g. MS Office Suite, MS Word, MS Access, and MS PowerPoint), the Internet browser, websites, e-mail, and 10-key by touch. Experience with ERP systems, preferably Oracle/PeopleSoft 9.0. Strong customer service skills with understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Desirable Qualifications
Knowledge of bookkeeping, office practices, business practices and procedures specific to payroll processing and maintenance Basic accounting clerical practices. General laws, rules and policies affecting payroll records and programs. Payroll preparation and verification procedures. Knowledge and proficiency in MS Excel (Note: MS Excel added after MS Word) Payroll processing experience with ERP systems, preferably Oracle/PeopleSoft HCM 9.2 Work experience in an academic institution Pension (CalSTRS; CalPERS) reporting experience Ability to learn and apply policies and regulations pertaining to payroll procedures. Perform difficult financial clerical work requiring the use of independent judgment and initiative. Analyze situations accurately and adopt an effective course of action. Post data and make arithmetical computation rapidly and accurately. Operate standard office machines, including calculator, adding machines and computer. Meet schedules and timelines. Understand and carry out oral and written directions. Effectively explain payroll records-keeping procedures and requirements. Good communication required (verbal and written) Ability to work under strict deadlines Strong organization skills and ability to multi-task Trustworthy with a great work ethic Environmental Demands
Occasional work performed alone Constant work around and with people Perform job remotely, as well as, work in the Oakland CA district payroll office as necessary Other Requirements
MENTAL REQUIREMENTS Flexibility or ability to respond to multiple demands Physical Requirements
Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs Occasional lifting and carrying up to 15 lbs. Occasional pushing and pulling up to 20 lbs. Occasional twisting of body Occasional use of manual dexterity Occasional use of tactile acuity Occasional use of visual acuity from a distance, with depth, and for color Frequent work at a rapid pace Frequent reaching, high, low, and level Frequent audio acuity at all ranges, including speech Frequent visual acuity for reading Constant sitting Constant use of clear oral communication
#J-18808-Ljbffr