Intellect Solutions LLC
Senior Document Management Specialist
Intellect Solutions LLC, Virginia, Minnesota, United States, 55792
Position Overview
The Senior Document Management Specialist will play a critical role in supporting the Cyber Audit workstream. This role requires expertise in managing, tracking, and standardizing cybersecurity audit documentation and processes. The specialist will serve as a liaison between auditors and stakeholders, ensuring seamless execution of audit activities, compliance with established requirements, and continuous improvement of audit practices. Key Responsibilities
Audit Support: Provide end-to-end support for various cyber audits, including FISMA, GAO, OIG, and other external/internal reviews. Stakeholder Training: Develop and deliver training sessions for stakeholders on the audit lifecycle, Plan of Action & Milestones (POA&M) management, Provided by Client (PBC) process, and management of open findings and recommendations (NFRs). Audit Liaison: Act as the primary point of contact and coordination for cyber audits across the Department, ensuring timely responses and alignment with audit requirements. Documentation Management: Track, maintain, and report on the status of open audit findings, recommendations, and remediation efforts, ensuring accuracy and audit-readiness of documentation. Process Standardization: Define, recommend, and implement standardized audit processes, procedures, and documentation frameworks to enhance efficiency and consistency across cyber audits. Collaboration: Work closely with internal stakeholders, auditors, and leadership to provide visibility into audit progress and remediation activities. Continuous Improvement: Identify opportunities to strengthen document management practices, knowledge sharing, and audit readiness across the organization. Qualifications
Required: Bachelor’s degree in Information Systems, Cybersecurity, Business Administration, or a related field (or equivalent experience). Minimum of 7–10 years of experience in document management, audit support, or cybersecurity compliance. Strong knowledge of FISMA, GAO, OIG, and other federal audit requirements. Proven experience in POA&M management, PBC coordination, and audit lifecycle support. Excellent organizational skills with the ability to manage multiple audits and priorities simultaneously. Strong written and verbal communication skills, including experience in training and presenting to stakeholders. Ability to work effectively with cross-functional teams in a fast-paced environment. Preferred: Experience supporting audits in a federal government or highly regulated environment. Familiarity with NIST frameworks and federal cybersecurity policies. Prior experience working within the Department of State or other federal agency E-CISO programs. Certifications such as CISA, CISSP, or CAP. Key Competencies
Attention to Detail and Accuracy Strong Stakeholder Engagement and Communication Audit and Compliance Expertise Process Improvement and Standardization Strategic and Analytical Thinking Confidentiality and Integrity in Handling Sensitive Data
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The Senior Document Management Specialist will play a critical role in supporting the Cyber Audit workstream. This role requires expertise in managing, tracking, and standardizing cybersecurity audit documentation and processes. The specialist will serve as a liaison between auditors and stakeholders, ensuring seamless execution of audit activities, compliance with established requirements, and continuous improvement of audit practices. Key Responsibilities
Audit Support: Provide end-to-end support for various cyber audits, including FISMA, GAO, OIG, and other external/internal reviews. Stakeholder Training: Develop and deliver training sessions for stakeholders on the audit lifecycle, Plan of Action & Milestones (POA&M) management, Provided by Client (PBC) process, and management of open findings and recommendations (NFRs). Audit Liaison: Act as the primary point of contact and coordination for cyber audits across the Department, ensuring timely responses and alignment with audit requirements. Documentation Management: Track, maintain, and report on the status of open audit findings, recommendations, and remediation efforts, ensuring accuracy and audit-readiness of documentation. Process Standardization: Define, recommend, and implement standardized audit processes, procedures, and documentation frameworks to enhance efficiency and consistency across cyber audits. Collaboration: Work closely with internal stakeholders, auditors, and leadership to provide visibility into audit progress and remediation activities. Continuous Improvement: Identify opportunities to strengthen document management practices, knowledge sharing, and audit readiness across the organization. Qualifications
Required: Bachelor’s degree in Information Systems, Cybersecurity, Business Administration, or a related field (or equivalent experience). Minimum of 7–10 years of experience in document management, audit support, or cybersecurity compliance. Strong knowledge of FISMA, GAO, OIG, and other federal audit requirements. Proven experience in POA&M management, PBC coordination, and audit lifecycle support. Excellent organizational skills with the ability to manage multiple audits and priorities simultaneously. Strong written and verbal communication skills, including experience in training and presenting to stakeholders. Ability to work effectively with cross-functional teams in a fast-paced environment. Preferred: Experience supporting audits in a federal government or highly regulated environment. Familiarity with NIST frameworks and federal cybersecurity policies. Prior experience working within the Department of State or other federal agency E-CISO programs. Certifications such as CISA, CISSP, or CAP. Key Competencies
Attention to Detail and Accuracy Strong Stakeholder Engagement and Communication Audit and Compliance Expertise Process Improvement and Standardization Strategic and Analytical Thinking Confidentiality and Integrity in Handling Sensitive Data
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