Stony Brook University
Temporary Committee Coordinator - Clinical Trials
Stony Brook University, Stony Brook, New York, United States, 11790
Overview
Job Description - Temporary Committee Coordinator - Clinical Trials (2503236) Temporary Committee Coordinator - Clinical Trials Responsibilities
Review all submissions for Protocol Review Committee (PRC) and determine the type of review required based on Protocol Review and Monitoring Committee (PRMC) Policy (exempt, expedited, full board). Add studies to PRC for review; assign reviewers for PRC Review. Collect all required reviews from all reviewers prior to the meeting and share all comments with the Principal Investigator (PI) prior to the meeting, if applicable. Attend all PRC meetings and record all minutes. Complete all PRC Review letters and send to PI; inform PI when a study is being reviewed for Low Accrual; collect response from PI and report back to committee for Low Accrual notices; send all PRC Low accrual decision letters to PI. Establish all Data and Safety Monitoring Committee (DSMC) meetings: notify all PIs of upcoming DSMC review and work with PI to collect all required documentation; send all required documents to DSMC members and collect feedback prior to the meeting; attend all DSMC meetings and record all minutes; complete all DSMC review letters and send to PI. Complete COEUS applications for all new cancer clinical trials. Order office supplies; schedule maintenance for equipment (Ricoh, Freezer, Centrifuge). Route studies for review by the members of the Resource Assessment and Feasibility Technical Review (RAFTR) Committee; schedule, attend and take minutes at the quarterly RAFTR Meeting. Other duties as required. This is a temporary opportunity that may end at any time. Qualifications
Required Qualifications:
Associate's degree. At least 2 years of administrative experience. Proficiency with computer programs including Outlook, Word and Excel.
Please Note:
Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. Preferred Qualifications:
Administrative experience in a healthcare, clinical, and/or research environment. Experience in oncology and/or clinical trials. Special Notes : Resume/CV should be included with the online application. Posting Overview
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered; however, the posting will close once a finalist is identified, and at minimum two weeks after the initial posting date. If no candidate is identified and hired within 90 days from initial posting, the posting would close for review and possibly be reposted at a later date. Notes
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position may be designated as “essential.” In emergencies, employees in such positions may be required to remain at their work location or report to work to protect operations. Pre-employment Requirements
Pre-employment physical examination and medical clearance from Employee Health Services* Electronic reference check with a minimum of three professional references 4-panel drug screen* Meet Regulatory Requirements for pre-employment screenings Provide copies of required New York State license(s)/certificate(s) *The hiring department will be responsible for any fee incurred for examination . Note:
Stony Brook University is committed to diversity and an inclusive environment. All qualified applicants will receive consideration without regard to protected characteristics. If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Anticipated Pay Range:
The salary range for this position is $49,816 - $60,724 / year. The specific salary offer will be based on validated experience. Location
and additional compensation details may apply. Job Number:
2503236 Official Job Title:
TH Staff Assistant II Job Field : Other Primary Location : Department/Hiring Area - Clinical Trials Schedule : Full-time Shift : Day Shift 9:00 AM - 5:00 PM; Pass Days: Sat, Sun Posting Start Date : Sep 11, 2025 Posting End Date : Salary Grade : SL1
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Job Description - Temporary Committee Coordinator - Clinical Trials (2503236) Temporary Committee Coordinator - Clinical Trials Responsibilities
Review all submissions for Protocol Review Committee (PRC) and determine the type of review required based on Protocol Review and Monitoring Committee (PRMC) Policy (exempt, expedited, full board). Add studies to PRC for review; assign reviewers for PRC Review. Collect all required reviews from all reviewers prior to the meeting and share all comments with the Principal Investigator (PI) prior to the meeting, if applicable. Attend all PRC meetings and record all minutes. Complete all PRC Review letters and send to PI; inform PI when a study is being reviewed for Low Accrual; collect response from PI and report back to committee for Low Accrual notices; send all PRC Low accrual decision letters to PI. Establish all Data and Safety Monitoring Committee (DSMC) meetings: notify all PIs of upcoming DSMC review and work with PI to collect all required documentation; send all required documents to DSMC members and collect feedback prior to the meeting; attend all DSMC meetings and record all minutes; complete all DSMC review letters and send to PI. Complete COEUS applications for all new cancer clinical trials. Order office supplies; schedule maintenance for equipment (Ricoh, Freezer, Centrifuge). Route studies for review by the members of the Resource Assessment and Feasibility Technical Review (RAFTR) Committee; schedule, attend and take minutes at the quarterly RAFTR Meeting. Other duties as required. This is a temporary opportunity that may end at any time. Qualifications
Required Qualifications:
Associate's degree. At least 2 years of administrative experience. Proficiency with computer programs including Outlook, Word and Excel.
Please Note:
Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. Preferred Qualifications:
Administrative experience in a healthcare, clinical, and/or research environment. Experience in oncology and/or clinical trials. Special Notes : Resume/CV should be included with the online application. Posting Overview
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered; however, the posting will close once a finalist is identified, and at minimum two weeks after the initial posting date. If no candidate is identified and hired within 90 days from initial posting, the posting would close for review and possibly be reposted at a later date. Notes
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position may be designated as “essential.” In emergencies, employees in such positions may be required to remain at their work location or report to work to protect operations. Pre-employment Requirements
Pre-employment physical examination and medical clearance from Employee Health Services* Electronic reference check with a minimum of three professional references 4-panel drug screen* Meet Regulatory Requirements for pre-employment screenings Provide copies of required New York State license(s)/certificate(s) *The hiring department will be responsible for any fee incurred for examination . Note:
Stony Brook University is committed to diversity and an inclusive environment. All qualified applicants will receive consideration without regard to protected characteristics. If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Anticipated Pay Range:
The salary range for this position is $49,816 - $60,724 / year. The specific salary offer will be based on validated experience. Location
and additional compensation details may apply. Job Number:
2503236 Official Job Title:
TH Staff Assistant II Job Field : Other Primary Location : Department/Hiring Area - Clinical Trials Schedule : Full-time Shift : Day Shift 9:00 AM - 5:00 PM; Pass Days: Sat, Sun Posting Start Date : Sep 11, 2025 Posting End Date : Salary Grade : SL1
#J-18808-Ljbffr