Talascend, LLC
Talascend is currently seeking an
Administrative Assistant 3
for a contract opportunity with our client in
Mountain View, California . Overview The executive assistant role will be responsible for handling all aspects of office administration, including schedule and calendar management, coordination of travel and events, presentation creation, and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. Responsibilities Handle all aspects of office administration. Manage schedules and calendars. Coordinate travel and events. Create presentations and manage records. Expedite handling of correspondence and global email requests. Utilize MS Office products to prepare, modify, and proofread materials. Complete various assignments with minimal direction. Maintain records, confidential files, and specific reports. Schedule complex meetings and maintain multiple calendars. Support travel arrangements, Visa, Passport, and associated expense reports. Make decisions regarding the distribution and flow of information. Qualifications High School Diploma 5+ years of experience as an administrative assistant Requirements Excellent verbal and written communication skills. Proficient in MS Office. Excellent planning and analytical skills. Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing. Able to handle discretion with critical business and personal matters. Ability to multi-task and handle multiple calendars on a daily basis. Knowledge of IT / MS Teams and other telepresence systems. Preferred Requirements Slack application knowledge. Experience with Concur travel and expense system. Shift 1st shift, hybrid (near Mountain View), Tuesday, Wednesday, Thursday in office, Monday & Friday at home, 8AM – 5PM PST We thank all applicants for their interest. However, only those qualified individuals who closely meet thequalifications of the position will be contacted. The details of the position are only a summary, otherduties may be assigned as necessary. Drug Screen may be required. We will consider qualified applicants with a criminal history pursuant to Federal, State and Local law, including the California FairChance Act, the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance. You do not need to discloseyour criminal history or participate in a background check until a conditional job offer is made to you. After making aconditional offer and running a background check, if Talascend is concerned about conviction that is directly related to thejob, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, orchallenge the accuracy of the background report. Applicants with criminal histories are encouraged to apply. To find out morevisit
California Fair Chance Act . Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited toexperience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k),EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on dateof hire, plan requirements, schedule type, and client work site mandates. Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race,religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, orveteran status.
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Administrative Assistant 3
for a contract opportunity with our client in
Mountain View, California . Overview The executive assistant role will be responsible for handling all aspects of office administration, including schedule and calendar management, coordination of travel and events, presentation creation, and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. Responsibilities Handle all aspects of office administration. Manage schedules and calendars. Coordinate travel and events. Create presentations and manage records. Expedite handling of correspondence and global email requests. Utilize MS Office products to prepare, modify, and proofread materials. Complete various assignments with minimal direction. Maintain records, confidential files, and specific reports. Schedule complex meetings and maintain multiple calendars. Support travel arrangements, Visa, Passport, and associated expense reports. Make decisions regarding the distribution and flow of information. Qualifications High School Diploma 5+ years of experience as an administrative assistant Requirements Excellent verbal and written communication skills. Proficient in MS Office. Excellent planning and analytical skills. Able to facilitate large town hall/group meetings including remote, audio visual, video conferencing. Able to handle discretion with critical business and personal matters. Ability to multi-task and handle multiple calendars on a daily basis. Knowledge of IT / MS Teams and other telepresence systems. Preferred Requirements Slack application knowledge. Experience with Concur travel and expense system. Shift 1st shift, hybrid (near Mountain View), Tuesday, Wednesday, Thursday in office, Monday & Friday at home, 8AM – 5PM PST We thank all applicants for their interest. However, only those qualified individuals who closely meet thequalifications of the position will be contacted. The details of the position are only a summary, otherduties may be assigned as necessary. Drug Screen may be required. We will consider qualified applicants with a criminal history pursuant to Federal, State and Local law, including the California FairChance Act, the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance. You do not need to discloseyour criminal history or participate in a background check until a conditional job offer is made to you. After making aconditional offer and running a background check, if Talascend is concerned about conviction that is directly related to thejob, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, orchallenge the accuracy of the background report. Applicants with criminal histories are encouraged to apply. To find out morevisit
California Fair Chance Act . Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited toexperience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k),EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on dateof hire, plan requirements, schedule type, and client work site mandates. Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race,religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, orveteran status.
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