Executive Assistant Job at Talascend, LLC in Englewood Cliffs

Talascend is currently seeking an Executive Assistant for a long-term contract opportunity with our client in Englewood Cliffs, New Jersey.

Overview

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submit travel and other expense sheets for supported leaders, along with other administrative submissions like IT requests.
• Respond to requests for organizational chart updates, seating charts, etc.
• Manage an active calendar of appointments, ensure executives stay on track, prioritize meetings, and handle scheduling conflicts proactively.
• Assist with staff onboarding and offboarding, including equipment setup and system access.
• Troubleshoot hardware, software, and phone issues at a basic level.
• Liaise with customers and internal executives.
• Develop and maintain cross-divisional relationships with other administrative assistants.
• Handle ad hoc administrative duties as they arise.

Requirements

• MUST be bilingual in Korean and English, reading, writing, and speaking.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word).
• Strong verbal and written communication skills, multitasking, customer service, and interpersonal skills.
• Ability to work independently and manage time effectively.
• Ability to keep information organized and confidential.
• Experience in event planning and budgeting.
• Ability to build relationships across teams, offer help, and foster an inclusive work environment.
• Experience with computer applications such as Microsoft Word, Excel, and PowerPoint.
• Skills in schedule coordination, office setup, and maintaining office equipment.
• Ability to develop and maintain excellent working relationships at all levels within and outside the company.

Shift

In-office Monday-Thursday, optional work from home on Friday.

We thank all applicants for their interest. Only qualified individuals who closely meet the qualifications will be contacted. Additional duties may be assigned as necessary.

Background check and drug screening may be required.

Pay range is not guaranteed; final offers may vary based on experience and location. Talascend offers benefits such as health and disability insurance, 401(k), EAP, paid time off, and holidays, which may vary depending on hire date, plan requirements, schedule, and site mandates.

Talascend is an Equal Opportunity Employer committed to diversity and inclusion, recruiting and hiring qualified candidates regardless of race, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

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