Administrative Assistant Job at WEX Inc. in Portland

Administrative Assistant page is loaded## Administrative Assistantlocations: Portland, MEtime type: Full timeposted on: Posted Yesterdayjob requisition id: R19624**About the Team/Role**As the strategic partner to several SVPs and General Managers, the Administrative Assistant is the central point of coordination for a dynamic and fast-paced office. You will be responsible for proactively managing the GM's schedule and workflow, streamlining all operational and administrative functions, and acting as a trusted liaison for both internal and external stakeholders. This role requires exceptional judgment, adaptability, and a high level of professionalism to support a diverse set of needs and drive the operational rhythm of the GM's office.****How you'll make an impact***** Strategic Calendar & Schedule Management: Proactively manage a complex calendar, prioritizing high-impact meetings and protecting focus time. Strategically coordinate meetings across internal teams and with external parties, anticipating conflicts and managing all logistics with foresight.* Operational & Administrative Oversight: Serve as the central point of contact for office management, including space organization, equipment, and supplies. Process vendor invoices, manage the office budget, and act as the primary liaison with HR for new hire onboarding, ensuring a seamless experience.* Executive & Board Level Communication & Collaboration: Act as a gatekeeper and trusted liaison, screening and directing all incoming communications to and from the General Manager and across key members of WEX executive team offices. Manage correspondence, prepare meeting materials, and facilitate communication with Board of Directors members and their assistants.* Event & Project Leadership: Take the lead on planning and executing key events, including town halls, on-site meetings, and industry association-sponsored gatherings. This includes managing all event logistics, vendor coordination, attendee registration, and travel arrangements as needed.* Travel, Expense & Logistics Management: Expertly manage all domestic and international travel logistics for the GM and other attendees, including booking flights, accommodations, and ground transportation. Proactively manage and submit all expense reports and other financial documentation.****Experience you’ll bring***** 5+ years in a high-level administrative or executive support role.* Bachelor’s degree preferred.* ****Candidates must be located within commuting distance to our Portland HQ and able to work in the office***** Executive Acumen: A demonstrated ability to understand and align with an executive's priorities, anticipating needs and making sound judgments with minimal supervision.* Exceptional Communication: Outstanding verbal and written communication skills, with the ability to draft clear, concise correspondence and create compelling PowerPoint presentations that translate complex ideas into visual stories.* Advanced Technological Proficiency: High proficiency in Google Workspace and other productivity tools and a demonstrated ability to learn and leverage new technologies for administrative and project management needs.* Agility & Discretion: The ability to effectively multitask and adapt in a high-pressure, fast-paced environment while maintaining the highest level of professionalism and confidentiality.Pay Range: $27.00 - $35.00WEX is a global commerce platform that helps businesses solve for operational complexities like employee benefits, managing and mobilizing fleets, and streamlining payments.With over 6,500 employees, we work with large and small companies in more than 200 countries and territories, and can tailor our services to meet the unique needs of their businesses.We hire people who share our passion for continuous innovation and client service that is unparalleled in the industry. Offering comprehensive and market competitive benefits, our offerings are designed to support your personal and professional well-being. If you’re looking for a growing career - come be part of WEX today. To learn more about our employee benefits, please .WEX is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, sexual orientation, gender identity, protected veteran status, disability or other protected status. WEX promotes a drug-free workplace.Qualified individuals with a disability have the right to request a reasonable accommodation. If you require a reasonable accommodation as a result of your disability at any point in the job application process, please submit your request through our .This form is for accommodation requests only and cannot be used to inquire about the status of applications. #J-18808-Ljbffr