JLL
Overview
Position Overview: Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.
Base pay range
$79,000.00/yr - $114,000.00/yr
Responsibilities
- Administrative Support: Manage complex executive calendars and scheduling; Coordinate meeting preparation, agendas, and materials; Handle confidential correspondence and communications; Process expense reports; Maintain organized filing and document management systems; Prepare reports, presentations, and executive briefings
- Communication & Liaison: Serve as primary contact between executives and stakeholders; Screen and prioritize all incoming communications; Draft correspondence, memos, and professional documents; Facilitate cross-departmental communication; Handle client and partner inquiries professionally; Coordinate with external vendors and service providers
- Project & Event Management: Support strategic initiatives and special projects; Coordinate cross-functional team activities; Plan and execute executive meetings and events; Manage conference and seminar logistics; Oversee office events and team activities
- Travel & Logistics: Arrange complex domestic and international travel; Coordinate meeting logistics and venue bookings; Handle visa requirements and travel documentation; Manage last-minute changes and emergency arrangements; Process travel expense reconciliation; Coordinate ground transportation and accommodations
Required Qualifications
Education & Experience
- Bachelor's degree preferred or equivalent experience
- 5+ years executive assistant experience
- Corporate or professional services background preferred
- C-level executive support experience advantageous
Technical Skills
- Advanced Microsoft Office Suite proficiency
- Video Conferencing platforms expertise
- Expense management systems experience
- Database and CRM navigation skills
- Document management systems knowledge
- Social media and digital communication tools
Core Competencies
- Exceptional written and verbal communication
- Outstanding organizational abilities
- High discretion and confidentiality standards
- Independent work capability with minimal supervision
- Strong problem-solving and critical thinking skills
- Professional demeanor and appearance
- Multitasking and priority management expertise
- Attention to detail and accuracy
- Flexibility for extended hours when needed
- Proactive and anticipatory approach
Preferred Qualifications
- Commercial real estate industry experience
- Project management tools proficiency
- Multiple language capabilities
- Event planning experience
- Budget management skills
Senior-level and Employment Details
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Administrative
Note: Some boilerplate or site-specific notices have been omitted to focus on the role’s responsibilities and requirements.